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Contract Notice

Gwynedd Council Legionella Control and Monitoring 2016-19

  • First published: 18 December 2015
  • Last modified: 18 December 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-038357
Published by:
Cyngor Gwynedd Council
Authority ID:
AA0361
Publication date:
18 December 2015
Deadline date:
25 January 2016
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Regularly monitor, control and service the water systems and its component parts at sites owned and/or maintained by Gwynedd Council. Manage the water systems utilising the ’ZetaSafe2’electronic database which the Authority currently utilises, including the transference of ‘active assets’ to the ‘new’ database at the commencement of the contract. Provide competent persons with sufficient knowledge and experience to advise the Authority regarding their duty to manage the risks associated with legionella bacteria. CPV: 39370000, 50500000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Gwynedd Council

Property Unit,, Council Offices, Shire Hall Street,

Caernarfon

LL55 1SH

UK

Stephen Parry-Williams

+44 1286679568

stephenparrywilliams@gwynedd.gov.uk


www.gwynedd.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361

Via E-tenderwales portal (https://etenderwales.bravosolution.co.uk/web/login.shtml)

Via E-tenderwales portal (https://etenderwales.bravosolution.co.uk/web/login.shtml)
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Gwynedd Council Legionella Control and Monitoring 2016-19

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

Gwynedd



UKL12

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Regularly monitor, control and service the water systems and its component parts at sites owned and/or maintained by Gwynedd Council.

Manage the water systems utilising the ’ZetaSafe2’electronic database which the Authority currently utilises, including the transference of ‘active assets’ to the ‘new’ database at the commencement of the contract.

Provide competent persons with sufficient knowledge and experience to advise the Authority regarding their duty to manage the risks associated with legionella bacteria.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=38357

II.1.6)

Common Procurement Vocabulary (CPV)

39370000
50500000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

200000.00
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

36

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity





III.2.3)

Technical capacity





III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

EC/02/2016

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 25-01-2016  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

6 

IV.3.8)

Conditions for opening tenders



 25-01-2016  12:00
via E-tenderwales portal

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

This tender will be evaluated on a 70% Price / 30% Quality weighting - please see contract documentation for further details.

In order to access the tender documentation, please follow these instructions :-

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: ww.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access PQQs/ITTs” link. (These are Invitations to Tender open to any registered supplier)

- Click on the relevant ITT to access the content.

Project code: 31419

ITT Code: 51954

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 368 4850 / Fax: 020 7080 0480

(WA Ref:38357)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Gwynedd Council

Democracy & Legal Department, Council Offices, Shire Hall Street

Caernarfon

LL55 1SH

UK




Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 18-12-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Gwynedd Council




UK

via E-tenderwales



II)

Address and contact points from which specifications and additional documentation may be obtained



Gwynedd Council




UK

via E-tenderwales portal



III)

Address and contact points to which Tenders/Requests to Participate must be sent



Gwynedd Council




UK

via E-tenderwales portal



Coding

Commodity categories

ID Title Parent category
50500000 Repair and maintenance services for pumps, valves, taps and metal containers and machinery Repair and maintenance services
39370000 Water installations Miscellaneous equipment

Delivery locations

ID Description
1012 Gwynedd

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
18 December 2015
Deadline date:
25 January 2016 00:00
Notice type:
Contract Notice
Authority name:
Cyngor Gwynedd Council
Publication date:
11 March 2016
Notice type:
Contract Award Notice
Authority name:
Cyngor Gwynedd Council

About the buyer

Main contact:
stephenparrywilliams@gwynedd.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.