CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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City and County of Swansea |
Room 3.2.7, Civic Centre |
Swansea |
SA1 3SN |
UK |
Mike Sweeney |
+44 1792635363 |
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www.swansea.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityMaintenance of Pumping Station Assets |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
various in Swansea
UKL18 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The council is currently responsible for a number of pumping station installations within its boundaries. This number will vary as new assets are added and where a case is made for discontinuation.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=37874
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II.1.6)
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Common Procurement Vocabulary (CPV)
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50511000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeEstimated value per annum 99,300 |
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II.2.2)
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Options2 years with an option to extend up to 2 years |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
see tender documentation
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
see tender documentation
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
see tender documentation
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
see tender documentation
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III.2.2)
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Economic and financial capacity
see tender documentation
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III.2.3)
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Technical capacity
see tender documentation
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CCS/15/060
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 08-01-2016
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Commercial and Commissioning Team
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08-01-2016
12:00 Civic Centre
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 4 years |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
The Supplier Development Service provides ‘free’ practical assistance to small and medium-sized businesses in Wales to help
understand the procurement process, and provide hints/tips/guidance on how to tender for opportunities.
'For help and guidance please contact Business Wales Tender Support on 03000 6 03000'.
(WA Ref:37874)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
COMMUNITY BENEFITS
The City & County of Swansea has developed an initiative, “Beyond Bricks & Mortar”, as a means of tackling poverty and promoting inclusion, and has been developed to create an impact on deprivation by addressing the need for more training and job placement opportunities for the economically inactive and unemployed, leading to longer term sustainable jobs. Contractors are requested to participate in this initiative.
Recruitment and Apprentices
Every vacancy on site is to be notified to the Beyond Bricks and Mortar Team (BB&M) at least 5 working days prior to any recruitment process being commenced and candidates identified by BB&M are to have equality of opportunity in the selection process. Beyond Bricks and Mortar can assist in filling vacancies outside of the contract and any filled in this way will be credited as a community benefit output.
Any apprentices required by the company can be sourced through Beyond Bricks and Mortar and will be credited as a community benefit output.
The company can make use of the shared apprenticeship scheme, Cyfle, through Beyond Bricks and Mortar and will be credited as a community benefit output.
Unwaged Work Experience
The contractor may be requested to undertake unwaged work experience opportunities as part of this contract.
Contacts
Beyond Bricks and Mortar Team (BB&M) based at Civic Centre, Oystermouth Rd, Swansea SA1 3SN :
Sue Woodward sue.woodward@swansea.gov.uk
Clair Lewis-Hopkins clair.lewis-hopkins@swansea.gov.uk
Helen Beddow Helen.beddow@swansea.gov.uk
Tel: 01792 637243 / 637214
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Legal Democratic Services |
Legal, Democratic Services and Procurement , Civic Centre, Oyster mouth Road |
Swansea |
SA1 3SN |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the HighCourt (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
Legal Democratic Services |
Legal, Democratic Services and Procurement , Civic Centre, Oyster mouth Road |
Swansea |
SA1 3SN |
UK |
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VI.5)
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Dispatch date of this Notice 07-12-2015 |