CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Bridgend County Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Swansea and Bridgend.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Bridgend County Borough Council (Bridgend) and the City and County of Swansea (Swansea) form the South West Wales Regional Food Waste Procurement Hub (The Hub) who wish to procure a long-term treatment service for source segregated food waste, utilising Anaerobic Digestion, for the administrative areas (the geographical area of the authorities comprising the Hub (as applicable), or their successors, or any extended geographical region of the authorities comprising the Hub as a result of (but not limited to) any administrative re-organisation of local authorities in Wales) covered by the Local Authorities participating in the Procurement Hub. Swansea is acting as lead Authority for this procurement.

The Hub is seeking a merchant based, services only solution. The Hub seeks a price only for the haulage, receipt and treatment of received waste i.e. a gate fee. The Contractor shall transport food waste from designated locations within each Authority prior to treatment and recycling at the proposed facility(ies). The facilities must hold PAS110 accreditation and conform to the WG standards and guidance within the Food Waste Treatment Programme including the requirements of composting and anaerobic digestion. Contractors with proven technologies and demonstrable output shall be favoured.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As detailed in the tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As detailed in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the PQQ

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Bidders who are successful at PQQ stage (Stage 1) will be asked to provide Initial Tenders (Stage 2). Bidders’ Initial Tenders will be evaluated (the Hub reserves the right to award on the basis of Initial Tenders) with the top 6 scoring bidders progressing to negotiation. Following the negotiation sessions Bidders will be requested to submit Negotiated Initial Tenders for evaluation. The top three scoring Negotiated Initial Tenders will progress to Final Tender (Stage 3).

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCS/15/052

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The City and County of Swansea will be conducting this procurement exercise through the Value Wales e-Tendering portal at www.etenderwales.bravosolution.co.uk. All information shall be downloaded and returned though this channel. For assistance, please contact the eTendering Helpdesk using the contact details on the web site. The Project Code required to locate this tendering opportunity is 31942

The Hub is seeking to obtain a gate fee which represents value for money. The Hub intends to use a Welsh Government standard form contract. Deviations will only be accepted if the bidder can demonstrate they represent value for money. The Hub will negotiate the use of gain share arrangements and will also negotiate the potential for indexation of gain share items.

(WA Ref:37708)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The successful supplier(s) will be required to deliver Community Benefits in support of the Hub members' economic, environmental and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Further details regarding Community Benefits will be set out in the tender documentation.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Should additional information be required it should be requested of the addressee in section I.1. An appeal governed by The Public Contracts Regulations 2015 needs to be actioned within 30 days of receipt of the communication.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice