CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Gwynedd Council |
Corporate Procurement Unit, Council Offices, Shire Hall Street, |
Caernarfon |
LL55 1SH |
UK |
Arwel Evans |
+44 1286679200 |
arwelapifanevans@gwynedd.gov.uk |
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www.gwynedd.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361
via E-tenderwales portal
via E-tenderwales portal
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Isle of Anglesey Council
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityFood distribution and supply framework: Gwynedd and Isle of Anglesey Councils |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Gwynedd and Anglesey
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged29 |
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Duration of the framework agreement3 |
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Justification for a framework agreement the duration of which exceeds four years
3 years with a option to extend for 12 months
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Estimated total value of purchases for the entire duration of the framework agreement8604948GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Gwynedd Council & Anglesey Council wishes to arrange a food distribution and supply contract for a range of products accross both Counties.
We will require foods to be delivered to a number of establishments within Gwynedd and Anglesey for the duration of the contract.
We invite suppliers to submit there proposals to be part of a collaborative framework agreement to which we intende to appoint one supplier per geographical category lot, as indicated below :-
- Grocery products (4 lots : Arfon, Meirionnydd, Dwyfor and Anglesey)
- Frozen food and ready meals (4 lots : Arfon, Meirionnydd, Dwyfor and Anglesey)
- Fresh fruit, vegetables and potatoes (4 lots : Arfon, Meirionnydd, Dwyfor and Anglesey)
- Frest meat frozen (6 lots : Arfon x 2, Meirionnydd x 2, Dwyfor x 1, Anglesey x 1)
- Fresh milk (4 lots : Arfon, Meirionnydd, Dwyfor and Anglesey)
- Bread (6 lots : Arfon x 2, Meirionnydd x 2, Dwyfor x 1 and Anglesey x 1)
- Soft drinks and confectionery (1 lot, Leisure Centres,Secondary Schools, Residential homes)
Suppliers are welcome to tender for one or more lots. Where suppliers have tendered for a specific lot(s), it will be essential that they are able to deliver to all locations within that lot (details of locations given within the tender documents). Suppliers can also price for each lot individually.
A qualification element exists within the tender and only those suppliers who pass this element will have the remainder of their tender assessed.
The framework period is 3 years with an option to extend for a further 12 months.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=35912
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II.1.6)
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Common Procurement Vocabulary (CPV)
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03221000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeTotal estimated value of framework GBP 8,604,948
(3 year period + optional 1 year extension) |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Tenderers are able to bid for one or more lots but must be able to provide all items within the chosen lots and be able to deliver to all locations within the lots. Tenderers are also able to provide different pricing for individual area lots.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
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III.2.3)
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Technical capacity
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Price |
80 |
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Quality |
20 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
31463
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 09-12-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 4
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IV.3.8)
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Conditions for opening tenders
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09-12-2015
12:00 via E-tenderwales portal
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published Current procurement will be for a period of 3 years with an option to extend for a further 12 months. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs/ITTs” link. (These are Invitations to Tender open to any registered supplier)
- Click on the relevant ITT to access the content.
Project code: 31463
ITT Code: 50423 (* plus subsequent lot specific ITTs *)
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
PLEASE NOTE: All tenderers must complete ITT 50423 in the first instance and then choose the relevant ITT associated with the lot(s) they wish to bid for
(WA Ref:35912)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderers will be asked to provide a submission demonstrating added value, where the Council has given direction in terms of what their expectations would be.
- Work experience opportunities
- School visits to site(s) of supplier
- Supporting community initiatives associated with the schools / care homes / leisure centres
- Sponsorship in support of events held by schools / care homes / leisure centres
This question will not be scored as part of the evaluation of the tender but will become a condition of contract on award
Please note, the examples are not exhaustive and suppliers are encouraged to offer further options that they feel would be appropriate
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Gwynedd Council Legal Service |
Gwynedd Council, Shire Hall Street |
Caernarfon |
LL55 1SH |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 09-11-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Gwynedd Council |
Corporate Procurement Unit,, Council Offices, Shire Hall Street, |
Caernarfon |
LL55 1SH |
UK |
Arwel Evans |
+44 1286679200 |
arwelapifanevans@gwynedd.gov.uk |
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www.gwynedd.gov.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Gwynedd Council |
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UK |
via E-tenderwales portal - Project 31463 |
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www.gwynedd.gov.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Gwynedd Council |
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UK |
via E-tenderwales portal |
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www.gwynedd.gov.uk |
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ANNEX B
Information About Lots
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01
Grocery Arfon |
1)
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Short Description
(centred on Caernarfon, Bangor and Bethesda)
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2)
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Common Procurement Vocabulary (CPV)
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15800000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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02
Grocery Dwyfor/Arfon |
1)
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Short Description
(centred on Penygroes, Porthmadog and Pwllheli)
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2)
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Common Procurement Vocabulary (CPV)
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15800000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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03
Grocery Meirionnydd |
1)
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Short Description
(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech)
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2)
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Common Procurement Vocabulary (CPV)
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15800000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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04
Grocery Isle of Anglesey |
1)
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Short Description
(Care/residential Homes)
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2)
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Common Procurement Vocabulary (CPV)
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15800000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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05
Frozen Foods Arfon |
1)
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Short Description
(centred on Caernarfon, Bangor and Bethesda)
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2)
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Common Procurement Vocabulary (CPV)
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15331100 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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06
Frozen Foods Dwyfor/Arfon |
1)
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Short Description
(centred on Penygroes, Porthmadog and Pwllheli)
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2)
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Common Procurement Vocabulary (CPV)
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15331100 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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07
Frozen foods Meirionnydd |
1)
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Short Description
(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech)
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2)
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Common Procurement Vocabulary (CPV)
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15331100 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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08
Frozen foods Isle of Anglesey |
1)
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Short Description
(Care/residential Homes)
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2)
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Common Procurement Vocabulary (CPV)
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15331100 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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09
Fresh Fruit and Vegetables Arfon |
1)
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Short Description
(centred on Caernarfon, Bangor and Bethesda)
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2)
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Common Procurement Vocabulary (CPV)
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03221000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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10
Fresh fruit and vegetables Dwyfor/Arfon |
1)
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Short Description
(centred on Penygroes, Porthmadog and Pwllheli)
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2)
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Common Procurement Vocabulary (CPV)
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03221000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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11
Fresh fruit and vegetables Meirionnydd |
1)
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Short Description
(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech)
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2)
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Common Procurement Vocabulary (CPV)
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03221000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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12
Fresh fruit and vegetables Isle of Anglesey |
1)
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Short Description
(Care/residential Homes)
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2)
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Common Procurement Vocabulary (CPV)
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03221000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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13
Fresh meat frozen Arfon-1 |
1)
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Short Description
(centred on Bangor and Bethesda)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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14
Fresh meat frozen Arfon-2 |
1)
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Short Description
(centred on Caernarfon and Penygroes)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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15
Fresh meat frozen Dwyfor |
1)
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Short Description
(centred on Porthmadog and Pwllheli)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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16
Fresh meat frozen Meirionnydd-1 |
1)
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Short Description
(centred on Dolgellau and Tywyn)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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17
Fresh meat frozen Meirionnydd-2 |
1)
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Short Description
(centred on Harlech, Blaenau Ffestiniog and Bala)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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18
Fresh meat frozen Isle of Anglesey |
1)
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Short Description
(Care/residential homes)
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2)
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Common Procurement Vocabulary (CPV)
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15110000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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19
Fresh Bread and morning goods Arfon-1 |
1)
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Short Description
(centred on Bangor and Bethesda)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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20
Fresh Bread and morning goods Arfon-2 |
1)
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Short Description
(centred on Caernarfon and Penygroes)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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21
Fresh Bread and morning goods Dwyfor |
1)
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Short Description
(centred on Porthmadog and Pwllheli)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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22
Fresh Bread and morning goods Meirionnydd-1 |
1)
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Short Description
(centred on Dolgellau and Tywyn)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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23
Fresh Bread and morning goods Meirionnydd-2 |
1)
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Short Description
(centred on Harlech, Blaenau Ffestiniog and Bala)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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24
Fresh Bread and morning goods Isle of Anglesey |
1)
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Short Description
(Care/residential homes)
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2)
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Common Procurement Vocabulary (CPV)
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15811000 |
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3)
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Quantity or scope
1
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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25
Fresh Milk Arfon |
1)
|
Short Description
(centred on Caernarfon, Bangor and Bethesda)
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
15511000 |
|
|
|
|
|
3)
|
Quantity or scope
1
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
26
Fresh Milk Dwyfor/Arfon |
1)
|
Short Description
(centred on Penygroes, Porthmadog and Pwllheli)
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
15511000 |
|
|
|
|
|
3)
|
Quantity or scope
1
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
27
Fresh Milk Meirionnydd |
1)
|
Short Description
(centred on Blaenau Ffestiniog, Bala, Dolgellau, Tywyn and Harlech)
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
15511000 |
|
|
|
|
|
3)
|
Quantity or scope
1
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
28
Fresh Milk Isle of Anglesey |
1)
|
Short Description
(Care/residential homes)
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
15511000 |
|
|
|
|
|
3)
|
Quantity or scope
1
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
29
Soft drinks and confectionery (one lot) |
1)
|
Short Description
(one lot)
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
15982000 |
|
|
|
|
|
3)
|
Quantity or scope
1
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
|