CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Welsh Government is seeking interest from suitably experienced organisations for the provision and supply of a concession to

exploit 350km of land owned by the Welsh Government alongside the motorway and high speed trunk road network in Wales. It

is intended that during the tender process the Authority will explore with the bidders who are successful within the PQQ stage, the

optimum approach in respect of the access to and the use of existing ducts, use of the curtilage of the road network, or a combination of the two.

It is intended to offer two lots under this concession.

• Lot 1 would cover North Wales, primarily the route taken by the A55 from the English border to Holyhead on the Isle of

Anglesey.

• Lot 2 would cover South Wales, primarily along the route of the M4 from the western end of the Second Severn Crossing to its

western limit and also the high speed trunk roads intersecting with it.

The Welsh Government is therefore issuing a Pre-Qualification Questionnaire (PQQ) in order to start the process of selecting a

concessionaire – with the aim of awarding a contract by March 2016.

Subject to the successful completion of this process , the Authority intends to award a public services concession contract to the

successful bidder(s) for a long term sufficient to enable the bidder to recoup their original and ongoing investment. The period

will be discussed in dialogue but the Authority anticipates this to be around 20 to 25 years (with appropriate break clauses).

This approach is intended to improve the position of Wales within the global modern economy; to place Wales in a position of

being attractive to global corporate bodies by ensuring that there is requisite connectivity and resilience to advance their

businesses as well as to incentivise greater investment in appropriate infrastructure, diversity and greater competition within the communications infrastructure market for the social and economic benefits of Wales.

The Authority has chosen to voluntarily issue this notice and for the avoidance of doubt this action shall not give rise to any

further obligations other than those applicable to Concessionary services.

The Welsh Government, on behalf of the Welsh Ministers, will be conducting this exercise through the etenderwales portal

https://etenderwales.bravosolution.co.uk. Tender documents and other information must be downloaded from and returned

through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: 0800 368 4850/ Fax: 020 7060 0480.

Full information in accessing the portal is found in Section 4 – Other Information.

NOTE: This is not an exercise in market testing but rather the start of a process which aims to award a contract in as short a time

as is reasonably practicable.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=34969

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the invitation to tender documents.

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the invitation to tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding

together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more

of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the

contract is with a special purpose company with separate legal personality established for the project, the contracting

authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please see information contained in the qualification / technical envelope of the PQQ at www.etenderwales.bravosolution.co.uk.

The references for this contract are: Project_31444 and PQQ_31976

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Evidence of economic and financial standing and technical competence will be required as defined in a pre-qualification questionnaire (PQQ). There will be some pass/fail criteria contained within the PQQ and some criteria individually scored. Candidates who do not demonstrate compliance with any of the pass/fail criteria will be excluded from the procurement exercise. Based on the selection criteria which will be contained in the PQQ, the contracting authority will short list up to a maximum of 6 candidates according to the scoring scheme who will be taken through to the invitation to participate in dialogue stage (ITPD).

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Welsh Government will hold a Market Information Day at 2pm on 20th of October at:

Ofcom

2 Caspian Point

Caspian Way

Cardiff CF10 4DQ

Further information on the principles relating to the concession and the selection process will be presented at this event. If you

wish to attend, please contact Alawat.Khan@wales.gsi.gov.uk to reserve your place. The venue is space limited so attendance will

be on a first come, first served basis. Places are currently limited to 2 per supplier but depending on interest may be limited to 1

per supplier. Final details will be confirmed prior to the event.

E-Tender information:

— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the

User performing the Registration.

— The User who performs the Registration becomes the Super User for the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration

page.

— In order to log-in to the Platform please enter your Username and Password.

— Note: If you forget your Password then visit the homepage and click “Forgot your password?”

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your

Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please

contact the Helpdesk to gain access to the Platform.

— PQQ Responses must be uploaded to the BravoSolution portal by 12 noon on the 02nd of November 2015.

How to find the PQQ:

— Once logged in you must click on ‘PQQs Open to all Suppliers'

— The etender references for this contract are: Project_31444 and PQQ_31976. Click on the title to access summary details of the

contract. If you are still interested in expressing an interest, click the ‘Express an Interest button'. This will move the PQQ from

the ‘Open to all Suppliers' area to the ‘My PQQ's' on the home page.

— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in

the ‘Attachments' area.

— Should you have any questions on the PQQ, please use the ‘Messages' area to contact the buyer directly.

(WA Ref:34729)

(WA Ref:34969)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Welsh Government is committed to contributing to the social, economic and environmental well-being of the wider

community. Accordingly, the successful supplier will be expected to consider opportunities to recruit and train

apprentices and long term economically inactive persons as part of their workforce to deliver this project and pursue

initiatives to ensure the potential benefits to the community are realised by the project.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 would cover North Wales, primarily the route taken by the A55 from the English border to Holyhead on the Isle of

Anglesey.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Not applicable

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 would cover South Wales, primarily along the route of the M4 from the western end of the Second Severn Crossing to its western limit and also the high speed trunk roads intersecting with it.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Not applicable

4)

Indication about different contract dates

5)

Additional Information about lots