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Contract Notice

NPS - Supply of Tyres and Associated Services

  • First published: 17 September 2015
  • Last modified: 17 September 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-033410
Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
AA27760
Publication date:
17 September 2015
Deadline date:
09 October 2015
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the Supply of tyres and the Associated Services. The framework shall comprise of a tyre supply, fitment and repair service, together with all other related activities and services, in delivery zones across Wales. CPV: 34351100, 34352100, 34352200, 34352300, 34351000, 34350000, 34432100, 34631400, 34913100, 34352000, 34913200, 34324000, 34324100, 19511100, 19511300, 50116500, 50116510.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


The Welsh Ministers

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Fleet and Transport Category

James Roberts

+44 3007900170

NPSFleet@wales.gsi.gov.uk


http://npswales.gov.uk

http://sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver 'All-Wales' contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members.

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NPS - Supply of Tyres and Associated Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Across Wales



UKL

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

12

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

960000014400000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the Supply of tyres and the Associated Services. The framework shall comprise of a tyre supply, fitment and repair service, together with all other related activities and services, in delivery zones across Wales.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33410

II.1.6)

Common Procurement Vocabulary (CPV)

34351100
34352100
34352200
34352300
34351000
34350000
34432100
34631400
34913100
34352000
34913200
34324000
34324100
19511100
19511300
50116500
50116510

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

960000014400000
GBP

II.2.2)

Options

The initial term of the Framework Agreement is 2 years with the option to extend a further two 12 months periods.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

48

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Tender pricing must be in Sterling (GBP). Payments made under the framework agreement awarded will be in Sterling (GBP). A Mandatory Supplier Rebate will be charged to suppliers appointed under the framework agreement in order to cover the costs of establishing and managing the framework agreement. Further information will be made available in the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

There is a presumption in favour of disclosing information, with exemptions following the provisions of the Freedom of Information Act – for example, on national security or commercial confidentiality grounds. The presumption in favour of disclosure should apply to the vast majority of commercial information about government contracts, with commercial confidentiality being the exception rather than the rule. To achieve this, Government and its suppliers should adopt a limited and precise working definition of commercial confidentiality, encompassing categories of information that would diminish a supplier’s competitive edge.

The following categories of information could be reasonably withheld on the grounds of commercial confidentiality because they would be likely to diminish suppliers’ competitive edge:

o Pricing. This means the way the supplier has arrived at the price they are charging government in a contract, but should not usually be grounds for withholding the price itself.

o Intellectual property. This means the detail of the solution the contractor is deploying for government. This can include technical or service specifications. It shouldn’t be grounds for withholding performance information.

o Business plans. This can mean the detail of how the contractor expects to yield a financial return from the service. This can include investment plans.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Please refer to the Invitation to Tender

III.2.2)

Economic and financial capacity


Please refer to the Invitation to Tender




III.2.3)

Technical capacity


Please refer to the Invitation to Tender




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


No

Yes
Technical (Quality) 40
Commercial (Price) 60

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-FTR-0043-15

IV.3.2)

Previous publication(s) concerning the same contract

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2015/S 036-060730 20-02-2015

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 09-10-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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or English and Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

4 

IV.3.8)

Conditions for opening tenders



 09-10-2015  12:00
Welsh Government Offices, Sarn Mynach, Llandudno Junction, LL31 9RZ

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

If you have any queries regarding the requirements please message using the etender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.

If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by XX:00 on XX/09/2015 . Clarification requests should be sent through the eTenderWales Portal by XX:00 on XX/09/2015.

How to find the Invitation to Tender:

All tender documentation can be found at https://etenderwales.bravosolution.co.uk.

Once logged in you must click on "ITT'S Open to all Suppliers"

The etender references for this framework are: Project_30061 - NPS-F&T-0043-15. Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.

You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.

Should you have any questions on the ITT please use the "Messages" area to contact us directly.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to "Community Benefits". Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver "community benefits" on a cost neutral basis through the contract as requested in the Technical Questionnaire.

Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.

“The contracting authorities to whom the use of this framework agreement will be open, include without limitation, the following in the geographical area stated in II.1.2 (and any future successor bodies to these contracting authorities):

http://nps.gov.wales/about-us/customer-member-organisations?lang=en

(WA Ref:33410)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 17-09-2015

Coding

Commodity categories

ID Title Parent category
34352300 Agrarian tyres Heavy-duty tyres
34352000 Heavy-duty tyres Tyres for heavy/light-duty vehicles
34351000 Light-duty tyres Tyres for heavy/light-duty vehicles
34913200 Retreaded tyres Miscellaneous spare parts
19511100 Tyre flaps Rubber inner tubes, treads and flaps
50116500 Tyre repair services, including fitting and balancing Maintenance and repair services related to specific parts of vehicles
19511300 Tyre treads Rubber inner tubes, treads and flaps
50116510 Tyre-remoulding services Maintenance and repair services related to specific parts of vehicles
34432100 Tyres for bicycles Parts and accessories for bicycles
34352200 Tyres for buses Heavy-duty tyres
34350000 Tyres for heavy/light-duty vehicles Parts and accessories for vehicles and their engines
34351100 Tyres for motor cars Light-duty tyres
34352100 Tyres for trucks Heavy-duty tyres
34913100 Used tyres Miscellaneous spare parts
34631400 Wheel axles and tyres and other parts of locomotives or rolling stock Parts of locomotives or rolling stock
34324100 Wheel-balancing equipment Wheels, parts and accessories
34324000 Wheels, parts and accessories Mechanical spare parts except engines and engine parts

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
17 September 2015
Deadline date:
09 October 2015 00:00
Notice type:
Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Publication date:
16 December 2015
Notice type:
Contract Award Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery

About the buyer

Main contact:
NPSFleet@wales.gsi.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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We welcome calls in Welsh.