CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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The Welsh Ministers |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
Fleet and Transport Category
James Roberts |
+44 3007900170 |
NPSFleet@wales.gsi.gov.uk |
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http://npswales.gov.uk
http://sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver 'All-Wales' contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members.
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityNPS - Supply of Tyres and Associated Services |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Across Wales
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged12 |
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Duration of the framework agreement48 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement960000014400000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the Supply of tyres and the Associated Services. The framework shall comprise of a tyre supply, fitment and repair service, together with all other related activities and services, in delivery zones across Wales.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33410
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II.1.6)
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Common Procurement Vocabulary (CPV)
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34351100 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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960000014400000 GBP |
II.2.2)
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OptionsThe initial term of the Framework Agreement is 2 years with the option to extend a further two 12 months periods. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts48 |
II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Tender pricing must be in Sterling (GBP). Payments made under the framework agreement awarded will be in Sterling (GBP). A Mandatory Supplier Rebate will be charged to suppliers appointed under the framework agreement in order to cover the costs of establishing and managing the framework agreement. Further information will be made available in the tender documentation.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
There is a presumption in favour of disclosing information, with exemptions following the provisions of the Freedom of Information Act – for example, on national security or commercial confidentiality grounds. The presumption in favour of disclosure should apply to the vast majority of commercial information about government contracts, with commercial confidentiality being the exception rather than the rule. To achieve this, Government and its suppliers should adopt a limited and precise working definition of commercial confidentiality, encompassing categories of information that would diminish a supplier’s competitive edge.
The following categories of information could be reasonably withheld on the grounds of commercial confidentiality because they would be likely to diminish suppliers’ competitive edge:
o Pricing. This means the way the supplier has arrived at the price they are charging government in a contract, but should not usually be grounds for withholding the price itself.
o Intellectual property. This means the detail of the solution the contractor is deploying for government. This can include technical or service specifications. It shouldn’t be grounds for withholding performance information.
o Business plans. This can mean the detail of how the contractor expects to yield a financial return from the service. This can include investment plans.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Please refer to the Invitation to Tender
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III.2.2)
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Economic and financial capacity
Please refer to the Invitation to Tender
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III.2.3)
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Technical capacity
Please refer to the Invitation to Tender
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Technical (Quality) |
40 |
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Commercial (Price) |
60 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NPS-FTR-0043-15
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IV.3.2)
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Previous publication(s) concerning the same contract
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2015/S 036-060730 20-02-2015
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 09-10-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
or English and Welsh
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 4
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IV.3.8)
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Conditions for opening tenders
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09-10-2015
12:00 Welsh Government Offices, Sarn Mynach, Llandudno Junction, LL31 9RZ
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
If you have any queries regarding the requirements please message using the etender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.
If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by XX:00 on XX/09/2015 . Clarification requests should be sent through the eTenderWales Portal by XX:00 on XX/09/2015.
How to find the Invitation to Tender:
All tender documentation can be found at https://etenderwales.bravosolution.co.uk.
Once logged in you must click on "ITT'S Open to all Suppliers"
The etender references for this framework are: Project_30061 - NPS-F&T-0043-15. Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.
Should you have any questions on the ITT please use the "Messages" area to contact us directly.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to "Community Benefits". Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver "community benefits" on a cost neutral basis through the contract as requested in the Technical Questionnaire.
Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.
“The contracting authorities to whom the use of this framework agreement will be open, include without limitation, the following in the geographical area stated in II.1.2 (and any future successor bodies to these contracting authorities):
http://nps.gov.wales/about-us/customer-member-organisations?lang=en
(WA Ref:33410)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 17-09-2015 |