CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Welsh Government |
Government Buildings, CP2 Cathays Park |
Cardiff |
CF10 3NQ |
UK |
Department for Education and Skills
Claire Horton |
+44 2920821703 |
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www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySecure Data Collection - IT Development |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
Wales
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged3 |
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The Welsh Government collects different sets of statutory pupil and institutional level data, from maintained schools and other educational settings in Wales, at set points throughout the academic year. The format for these datasets is as xml file outputs from school MIS, submitted through Local Authorities to the Welsh Government via the secure, browser-based data transfer system, Data Exchange Wales initiative (DEWi), which feeds into the database and analysis system DEWi SD. DEWi and DEWi SD are managed by the WG who owns the intellectual property rights.
The Welsh Government wishes to establish a two lot framework. Lot 1 will be awarded to a single supplier and will provide for for the maintenance, support and development of the secure, browser-based data transfer system. Lot 2 of the framework will have the scope to encompass other IT and software needs which are likely to include, but not be limited to, development of systems for xslt validation, xsd schemas and xslt build of summary reports. These systems are likely to use Microsoft .Net architecture (C#) to develop ASP applications using SQL databases. A maximum number of 3 suppliers will be awarded a place on lot 2 and any requirements arising under this lot will be subject to competition.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:
Email: help@bravosolution.co.uk Phone: 0800 368 4852 Full information in accessing the portal is found in Section VI.3. of this notice.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33309
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72314000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion48 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Details to be provided will be listed in the invitation to tender documents
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III.2.2)
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Economic and financial capacity
Details to be provided will be listed in the invitation to tender documents
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III.2.3)
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Technical capacity
Details to be provided will be listed in the invitation to tender documents
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
C075/2015/16
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 26-10-2015
14:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
Welsh
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Suppliers should note that inclusion on a framework does not constitute a guarantee of employment.
The Client is not obligated to commission any work under this arrangement.
E-TENDER INFORMATION:
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 2pm
HOW TO FIND THE ITT:
- Once logged in you must click on ‘ITT’s Open to all Suppliers’
- The etender references for this contract are: Project_31251 and ITT_49794
- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
(WA Ref:33309)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Require contractor to consider if there are opportunities for apprenticeship / mentoring through the lifetime of the contract let under lot 1 of the framework. Possible community benefits arising in relation to contractual opportunities under lot 2 of the framework will be examined on a contract by contract basis.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 24-09-2015 |
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ANNEX B
Information About Lots
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1
Secure Data Collection |
1)
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Short Description
Maintenance, support and development of the secure, browser-based data transfer system, Data Exchange Wales initiative (DEWi), which feeds into the database and analysis system DEWi SD. DEWi is used to transfer personal data from schools, local authorities and other partner organisations to Welsh Government’s Department for Education and Knowledge & Analytical Services.
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2)
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Common Procurement Vocabulary (CPV)
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72314000 |
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3)
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Quantity or scope
The contract to fulfil requirements under lot 1 of the framework will be awarded to a single supplier
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
IT Development |
1)
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Short Description
This lot will encompass IT and software developments not always related to data collections within the Department for Education or Knowledge & Analytical Services of the Welsh Government. Requirements under this lot will be awarded via mini competition between suppliers achieving a place on lot 2 of the framework.
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2)
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Common Procurement Vocabulary (CPV)
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72314000 |
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3)
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Quantity or scope
Lot 2 will be limited to a maximum of 3 suppliers.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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