CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Police & Crime Commissioner for South Wales |
Police Headquarters, Cowbridge Road |
Bridgend |
CF31 3SU |
UK |
Procurement Department |
+44 1656655555 |
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www.south-wales.police.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0583
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes https://www.police.uk/forces/
All Police Forces in The United Kingdom
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityDisposal of Devices that hold data |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
All Police Forces in the United Kingdom
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged4 |
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Duration of the framework agreement3 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
This is a Framework agreement open to all Police Forces in the United Kingdom.
There is no guarantee of the volume of items that will be disposed of or re-marketed via the Contract from any of the participating Police Forces.
The Contract covers the disposal of devices that hold data, including destruction, secure recycling or suitable re-marketing of devices including, but not limited to, mobile phones, lap tops, cameras, tablets, removable media technology and other IT personal data storage devices.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33081
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II.1.6)
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Common Procurement Vocabulary (CPV)
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32250000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThis Contract is a framework agreement and shall be available for use by all other Police Forces in the United Kingdom.
The Contract shall be divided into two Lots
Lot 1 - On site destruction
Lot 2 - Data erasure and re-marketing
See Tender Document for further detail |
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II.2.2)
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OptionsThe Contract duration is for 36 months with the option to extend for a further 12 months |
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Provisional timetable for recourse to these options
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Number of possible renewals1 |
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
See Tender Document
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Any consortium which is awarded a contract must form a legal entity before entering into the contract.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
The Contractor must be able to carry out the specified services within all of geographical areas of the United Kingdom
LOT 1 - The Contractor shall be CPNI CAST approved. The services under this Lot cannot be subcontracted
LOT 2 - The Contractor shall be BS EN 15713 Accredited.
The erasure / wiping process cannot be subcontracted under this Lot.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
A Qualification questionanaire is included in the tender process, which must be passed in accordance with the instructions before a tender will be considered any further.
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III.2.2)
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Economic and financial capacity
See Tender Document
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III.2.3)
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Technical capacity
A Qualification questionnaire is included in the tender process, which must be passed in accordance with the instructions before a tender will be considered any further.
A Technical Questionnaire is included which will be scored in accordance with the instructions and guidance provided with the tender document.
LOT 1 - The Contractor shall be CPNI CAST approved.
LOT 2 - The Contractor shall be BS EN 15713 Accredited
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
File 284
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 28-09-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Please access Tender Documents via www.etenderwales.bravosolution.co.uk
Please search for ITT_48002
Under Lot 1 only one Contractor shall be awarded the Contract and each participating Police Force shall contract with the Contractor under the terms of the Contract.
Lot 2 shall be awarded to a maximum of three Contractors (dependent upon successful Tenders) based on the Tender Evaluation Criteria. These shall be the top three suppliers with the highest overall scores.
(WA Ref:33081)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 26-08-2015 |
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ANNEX B
Information About Lots
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1
On site destruction |
1)
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Short Description
The Contractor shall provide a facility for the destruction of Devices at the Premises.
The Contractor shall be a CPNI CAST approved supplier.
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2)
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Common Procurement Vocabulary (CPV)
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32250000 |
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3)
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Quantity or scope
The Services shall be provided on a minimum basis of quarterly, and on a maximum basis of Monthly. The Services shall be provided between 08:30 and 16:30 Monday to Friday at the following Premises:
South Wales Police HQ
Cowbridge Road
Bridgend
CF31 3SU
South Wales Police
St David’s Close
Treforest Industrial Estate
Treforest
Pontypridd
CF37 5UR
The Evidential Management Unit
Newlands Avenue
Brackla Industrial Estate
Bridgend
CF31 2XA
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
There is an option to extend the Contract for a further 12 months
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ANNEX B
Information About Lots
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2
Data Erasure and Re-marketing |
1)
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Short Description
The Contractor shall provide an off-site facility to securely erase all data (included, but not limited to, personal and sensitive personal data as defined in the DPA) held on Devices prior to the disposal or re-marketing of the Devices . The service shall included but not be limited to the following:
- the removal, deletion and destruction of telephone numbers and/or pictures and/or video clips from within the memory so as to ensure there is no traceability of ownership;
- the removal and destruction of SIM cards and/or memory of any personal data storage;
- the removal of all personal details inside or outside of the cover of devices, including stickers, etchings, badges etc., to ensure there is no traceability of ownership.
The Contractor shall be BS EN 15713 Accredited.
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2)
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Common Procurement Vocabulary (CPV)
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32250000 |
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3)
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Quantity or scope
The Services shall be provided on a minimum basis of bi-annually and on a maximum basis of quarterly.
The Contractor shall collect the Devices by arrangement with the Authorised Officer from the following Premises:
The Evidential Management Unit
Newlands Avenue
Brackla Industrial Estate
Bridgend
CF31 2XA
South Wales Police HQ
Cowbridge Road
Bridgend
CF31 3SU
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
There is an option to extend the Contract for a further 12 months
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