CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Carmarthenshire

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This framework is for the service required by the Authority for the collection, treatment and disposal of clinical (Healthcare) waste from domiciliary premises in Carmarthenshire, hereafter referred to as Healthcare Waste. Infant and baby nappy collections may be introduced during the period of the contract. Any other council owned or run establishments can also take advantage of this contract. Other Carmarthenshire County Council establishments may include, but are not limited to Education, Corporate Property and the Department for Communities.

Please note that this is a single supplier framework arrangement, specific quantities, or guarantees as to expenditure, cannot be given. The Framework Agreement is a non contractual arrangement whereby the Nominated Supplier offers the supply of services at an agreed price for the offer period subject to variations but a contractual relationship between the Nominated Supplier and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Nominated Supplier for the supply of service. This framework agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time.

The Contract shall be for 3 years (with the possibility of an extension for a further period of up to 1 year depending on available budget, satisfactory performance etc and subject to agreement by all parties).

TUPE INFORMATION:

It has been confirmed by the current provider of this service that there are TUPE [Collective Redundancies and Transfer of Undertakings (protection of Employment) (Amendment) Regulations 2014) implications attached to this contract.

Basic employee information has been provided by the existing Service Provider and this can be found in the Invitation to Tender documentation. This information was confirmed as correct at the time of inviting companies to tender. Tenderers are advised that this may change during the process.

Tenderers are asked to complete a Confidentiality Undertaking which is located in the Invitation to Tender document and return by the submission return date.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=30448

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

A minimum recycling/composting rate of 35% shall be achieved and all resultant products that count towards the local authority recycling targerts (LARTs) must meet end of waste criteria or quality protocols set out in the Waste (Wales) Measure 2010 and The Recycling, Preparation for Re-use and Composting Targets (Definitions) (Wales) Order 2011. Carmarthenshire County Council is fully committed to achieving the Welsh Government’s Statutory Recycling Targets and expects Contractors to find markets, where ever possible, for treated waste streams.

The Contractor shall ensure that the recycling and or composting targets increase on an annual basis to a minimum of 50% by the end of Year 2 of the contract. The contract can be terminated after three failures to maintain these recycling levels in a 12 month period.

Higher recycling and/or composting rates that contribute to Local Authority Recycling Targets (LARTs) shall receive additional monthly initiative payments at the following rates:

55%-65% = GBP200 additional to fixed price

65%–70% = GBP400 additional to fixed price

> 70% = GBP600 additional to fixed price

These payments shall only be made if the contractor maintains the required recycling rate for the whole of the relevant month period.

The Contractor must provide evidence compliant with the criteria for reporting on Waste Data Flow for any material to be classed as recycled and be included for the Recycling Initiative payment

Waste that does not meet the recycling compliance criteria, will not be included in any recycling initiative payment.

The Contractor and the Authority shall, meet initially quarterly and thereafter every 6 months until the contract ceases to review the work being carried out under the terms of the Contract.

An annual review shall take place on the anniversary of contract award.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_30786

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_48883

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Suppliers register here" link

- Enter your correct business and user details

- Note the username you chose and click "Save" when complete

- You will shortly receive an email with your unique password (please keep this secure)

- Agree to the terms and conditions and click "continue"

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)

- Click on the relevant ITT to access the content.

- Click the "Express Interest" button at the top of the screen

- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen

3. Responding to the tender

- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)

- You can now use the Messages function on to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.

(WA Ref:30448)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Authority endeavours to achieve sustainable development outcomes from all its activities and is committed to contributing to the social, economic and environmental well-being of the wider community in all procurement activity. Accordingly, the successful contractor will be required to consider opportunities to achieve community benefits through the delivery of this contract e.g. recruit and train unemployed persons as part of the workforce delivering this contract; work with local schools and colleges for work placements; engage with local communities; etc. Further detail is included in the Tender Documents.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained