CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

The framework will be available to use by NPS member organisations http://npswales.gov.uk/about-us/customer-member-organisations?lang=en . In addition the framework can also be used by Welsh Public sector organisations identified within the Invitation to Tender (ITT) documents.

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Across Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services 'once for Wales'.

The NPS on behalf of the Welsh public sector wishes to establish a Framework Agreement for the provision of Construction Consultancy Additional Services

Tenderers are invited to bid to become a member of the Framework Agreement, comprising the following disciplines:

1. Geotechnical Consultancy

2. Ground and Water Contamination Consultancy

3. Utility Consultancy

4. Master Planning/Urban Design

5. Nuclear Consultancy

6. Health and Safety Consultancy

7. Archaeological/Cultural Heritage Consultancy

8. CEEQUAL Assessments

9. Facilities Management Consultancy

10. Residential Development Professional Services

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=29569

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the Invitation to Tender (ITT).

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the Invitation to Tender (ITT).

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified. Save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-PS-0028-15

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a username and will receive a password.

- The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click "Forgot your password?"

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

HOW TO FIND THE ITT:

- Once logged in you must click on 'ITTs Open to all Suppliers'.

- The etender references for this framework are:

Project:30668

MANDATORY ITTs

The following ITTs must be completed by ALL Tenderers:

itt_48614 - Qualification questionnaire

itt_48615 - Generic questionnaire

ITT's SPECIFIC TO EACH SUBJECT AREA

The following ITTs must be completed by Tenderers wishing to bid for each subject area:

itt_48616 – Geotechnical Consultancy

itt_48617 – Ground and Water Contamination Consultancy

itt_48618 – Utility Consultancy

itt_48619 – Master Planning/Urban Design Consultancy

itt_48620 – Nuclear Consultancy

itt_48621 – Health and Safety Consultancy

itt_48622 – Archaeological and Cultural Heritage Consultancy

itt_48623 – CEEQUAL Assessments

itt_48624 – Facilities Management Consultancy

itt_48625 – Residential Development Professional Services

- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk at help@bravosolution.co.uk or 0800 3684852

If you require the documentation in an alternative format, please use the 'Messages' area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

(WA Ref:29569)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details about Community Benefits can be found in the ITT documentation

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Geotechnical Practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Production of Geotechnical Assessments utilising desk study techniques.

- Preparation of detailed Geotechnical reports, both factual and interpretive

- Geotechnical Surveys and Investigations

- Soakaway and Permeability Surveys and Investigations

- Design advice

- Project Briefs

- Specifications

- Cost estimates

- Provide affordable and sustainable designs and advice having regard to all current standards and regulations

- Provide the client with plans and associated documents, including calculations to achieve a cost effective solutions as appropriate for the project

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value

- Consider other Geotechnical issues

- Geotechnical advice, assessments and implementation

- Preparation of work packages suitable to tender, procurement management, monitoring of survey / investigation works

- Attend meetings

- Advice Client on CDM Matters

- Health Safety

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the Framework Residential Development Professional Services Consultancies to provide a suitable, professionally qualified resource to undertake potential commissions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Strategic advice on residential development sites, including cost – effective ways of bringing residential and mixed-use sites to the market.

- Phasing strategies and option analyses for disposals.

- Transactional experience in residential development land within the subject regions.

- Advice on appropriate development land mixes.

- Knowledge and experience of the new-build residential sector.

- Local market – based analyses.

- Development and disposal strategies.

- A combination of proven local expertise and the specialised knowledge.

- Valuation reports compliant with RICS standards.

- Strategic advice, including procurement and disposal of development.

- Development consultancy and advice

- Sales and disposals of interests in land,

- Acquisition of interests in land including easements,

- Property appraisals,

- Red Book valuations.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Ground and Water Contamination Practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Production of Contamination Assessments utilising desk study techniques.

- Preparation of detailed contamination assessments utilising acquired data for soil, groundwater and surface water and incorporating risk assessments to an appropriate level

- Design guides and design codes

- Soil and groundwater Surveys and Investigations

- Design advice

- Preparation of Conceptual Site Models

- Project Briefs

- Specifications

- Cost estimates

- Provide affordable and sustainable designs and advice having regard to all current standards and regulations

- Provide the client with plans and associated documents, including calculations to achieve a cost effective solutions as appropriate for the project

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value

- Consider other environmental issues

- Preparation of work packages suitable to tender, procurement management, monitoring of survey / investigation works

- Attend meetings

- Advice Client on CDM Matters

- Health & Safety

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Utility Consultancy Practices able to provide a suitable, professionally qualified resource to undertake potential commissions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Production of Affordable and Sustainable Utility Studies, including Outline and Detailed Studies

- Appraisal work

- Contacting any / all Utility Provider (National / Local) to obtain detailed locations of apparatus, including utility maps & plans

- Provision of collated apparatus location plans

- Detailed assessment of utility capacities from all sources (including the assessment of the potential cost and timescales to implement)

- Comparison of available Utility Provider

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value Recommend appropriate mitigation measures e.g. resilient techniques

- Calculations and modelling to quantify the utility requirements including any offsite impacts

- Cost Estimates

- Preparation of work packages suitable to tender, procurement management, monitoring of survey works

- Attend meetings

- Advice Client on CDM Matters

- Health Safety

- Environment Management

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Master Planning / Urban Design Consultants Practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- If required take on the role of “Principal Designer” in accordance with CDM 2015 Regulations.

- Production of Master Planning / Urban Design concepts

- 3D Visualisation plans / concepts

- Design advice

- Project Briefs

- Specifications

- Cost estimates

- Provide affordable and sustainable designs and advice having regard to all current standards and regulations

- Provide the client with plans and associated documents, including calculations to achieve a cost effective solutions as appropriate for the project

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value

- Consider other master planning issues

- Preparation of work packages suitable to tender, procurement management, of survey works

- Attend meetings

- Advice Client on CDM Matters

- Health Safety

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Nuclear Consultancy practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- If required take on the role of “Principal Designer” in accordance with CDM 2015 Regulations.

- Project briefs

- Specifications

- Infrastructure design

- Software

- Event analysis/investigation (fault studies; post incident investigation and justification of continued operation)

- Engineering analysis (fluids, structural integrity, thermal hydraulics, electronics, control and instrumentation)

- Lifetime support

- Plant modifications

- Safety case authorship (AV1/AV2)

- Life extension

- Obsolescence Management

- Project Management

- Research Management

- Independent Auditing

- Cost estimates

- Attend meetings

- Advice Client on CDM Matters

- Health safety

- Environmental management

- Expert witness

- Training

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be an All Wales zone

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Health and Safety Practices able to provide a suitable, professionally qualified resource to undertake potential commissions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Provide advice and assist the client with his/her duties.

- Provide services relevant to their discipline in building surveying & property management and associated works, for new build, refurbishment or upgrading projects

- Carry out Provide a condition surveys / investigations on existing properties and or construction projects and report on findings having regard to all current safety standards and regulations

- Provide reports, plans and associated documents, including calculations, capacities and costs as appropriate

- Notify HSE on relevant projects

- Co-ordinate health and safety aspects of design work and co-operate with others involved with the project from conception to completion

- Facilitate good communication between client

- Identify, collect and pass on pre/post-construction information

- Prepare / update health and safety reports

- Audit, and advice

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value

- Attend meetings

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Archaeological and Cultural Heritage Practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Production of Archaeological and Cultural Heritage Assessments both desk top and intrusive

- Archaeological and Cultural Heritage Surveys and Investigations

- Design advice

- Project Briefs

- Specifications

- Cost estimates

- Provide affordable and sustainable designs and advice having regard to all current standards and regulations.

- Provide the client with plans and associated documents, to achieve a cost effective solutions as appropriate for the project

- Provide advice on the merits of alternative solutions considered appropriate for projects to demonstrate the achievement of Best Value

- Consider other Archaeological and Cultural Heritage avoidance / mitigation measures

- Preparation of work packages suitable to tender, procurement management, monitoring of survey / investigation works

- Attend meetings

- Advice Client on CDM Matters

- Health Safety

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework CEEQUAL Assessment Practices able to provide a suitable, professionally qualified resource to undertake potential commissions

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Pre assessment advice to set standard for best practice in sustainable civil engineering design, construction and operation

- Review scheme information with regard to CEEQUAL criteria (current standards)

- Provide pre assessment document indicating baseline rating and including suggested specification uplift, to meet required CEEQUAL rating

- Provide support to ensure that tender documents meet the required standards

- Review and comment as necessary on CEEQUAL issues as the design progresses

- Attend design team meetings

- Design and Procurement review and submit information for formal assessments

- Provide interim reports indicating what has been achieved and list further requirement

- Attend meeting

- Determine outstanding information or issues raised during the formal assessment

- Provide formal Design and Procurement Assessment

- Submit to CEEQUAL for Design and Procurement Certification

- Post Construction Review of as built drawings and specification against Design and Procurement information

- Undertake site inspection to verify construction.

- Undertake formal Post Construction Review assessment.

- Issue to CEEQUAL for Post Construction Review Certification

- Carry out the role of CEEQUAL Accredited Professional (AP) throughout the project as required

- Attend meetings

- Health Safety

- Environment Management

- Expert witness

- Training.

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be split into South East, South West and Mid/North Wales zones.

Each zone will be further lotted on a fees basis as follows:

GBP0-25k

GBP25k+

ANNEX B

Information About Lots

1)

Short Description

The NPS are seeking to appoint to the framework Facilities Management Consultancy Practices able to provide a suitable, professionally qualified resource to undertake potential commissions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

- Specific Operational Facilities Management experience

- Access to benchmarking data for FM services

- Detailed knowledge or FM market and Industry including standards (BIFM, ISO, BSI etc)

- Ability to produce specifications for FM related services

- Production of FM related performance management systems

- Production of Contract Documents, SLA’s etc

- Mediation

- Attend meetings

- FM Training

4)

Indication about different contract dates

5)

Additional Information about lots

The discipline will be an All Wales zone