CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

NHS Wales Informatics Service

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Authority is seeking to procure an Address Matching Software application.

NWIS needs to ensure accurate and up-to-date address information is held within the systems operated throughout NHS Wales. To support this through access to a comprehensive Nationwide Address Gazetteer, NHS Wales is now a member of the Public Sector Mapping Agreement (PSMA).

Whilst public sector organisations are no longer required to fund licence fees to access Royal Mail PAF and OS AddressBase datasets, a software solution is required to enable the use of the data within existing systems. To meet this objective a project has been initiated to develop a single, validated and consistent solution that provides address information to all NHS Wales National Systems. This is in line with our overarching strategy of doing things ‘Once for NHS Wales’.

With reference to the ‘Public Sector Mapping Agreement’ the application must provide address matching capabilities underpinned by the Ordnance Survey (OS) AddressBase Premium Product and an ‘On-Premise’ implementation supporting integration into various internal applications.

The solution offered must be market ready, available ‘off the shelf’ and already proven to have been deployed at other customer sites. This tender is not a software development opportunity.

An Enterprise or equivalent license arrangement is required which allows the Authority to deliver its services as described without restriction.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=28756

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As set out in the instructions to tender (ITT) document.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

P405

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express

Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing

Portal:https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click

'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete -

You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender (Project Code: 30583) - Login to the portal with the username/password -Click the

'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to

any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at

the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs'page. (This is a secure area reserved

for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details'

box

3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to

'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate

with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to

complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online

help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you

require any further assistance please consult the online help, or contact the eTendering help desk.

For the avoidance of doubt, as this procurement is being run under the Open Procedure, there is no limit to the number

of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all selection criteria

as stated in the Instructions to Tender.

(WA Ref:28756)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent