CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Welsh Blood Service [various locations]

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This Contract Notice is for the provision of a Hard & Soft FM Service provider. The successful Provider must supply all the following services as a minimum requirement:

- Statutory Compliance Mechanical

- Statutory Compliance Electrical

- Statutory Compliance Fire Infrastructure

- Building Fabric Inspections (as specified)

- Provision of reactive maintenance and out of hours operational services

- Provision of planned preventative maintenance services

- Provision of technical/legislative advice

- Provision of technical advisory services for the delivery of minor works

- Nominated responsible person for Legionella.

- Nominated responsible person for Asbestos.

- Provision of cleaning services at named facilities.

- Provision of security services such as key holding functionality at named facilities.

- Provision of pest control services at named facilities.

- Provision of sanitary services at named facilities.

- Provision of management of minor work schemes

The Welsh Blood Service plays a fundamental role in the delivery of healthcare in Wales. It works to ensure that the donor’s gift of blood is transformed into safe and effective blood components which allow NHS Wales to improve quality of life and save the lives of many thousands of people in Wales every year.

The Welsh Blood Service collects blood from the volunteering public, test it, process it, and store it before delivery to the hospitals in Wales. We provide special reference services and antenatal blood testing services to hospitals, and the Welsh Transplantation and Immunogenetics Laboratory (WTAIL) provides the information which transplantation units need on whether organ donors are a match for the patients requiring transplants. The WTAIL also administers and maintains the Welsh Bone Marrow Donor Registry.

To enable the Welsh Blood Service to deliver this service from its various properties across Wales a Hard FM service provider is required. The provider will be responsible for the delivery of the Statutory Compliance of the buildings mechanical and electrical infrastructure services. The services are to be delivered in all properties across Wales. These properties are;

Need to list – even potential future properties.

The Welsh Blood Service HQ

Ely Valley Road

Pontyclun

CF72 9NL

The Welsh Blood Service

Unit 4

Lanelli Gate Business Park

Dafen

Llanelli

SA14 8LQ

The Welsh Blood Service

Unit 30

Llandegai Industrial Estate

Bangor

Gwynedd

LL57 4YH

The Welsh Blood Service

Pembroke House

Ellice Way Wrexham Technology Park

Wrexham

LL13 7YT

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=27392

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The contracting authority reserves the right to request parent company guarantees of

financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

To be set out in the Tender Documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified saved that in the case of consortia or other grouping of more than one

legal entity, one party must act as prime contractor.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As set out initially in the PQQ and then Tender Documentation

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

1) A PQQ MUST be completed and returned with the request to participate.

2) Prospective suppliers can request a PQQ until 5 days before the deadline for

submission. The Contracting Authority will not accept requests for PQQ's after this

date.

3) All tender costs and liabilities incurred by prospective suppliers shall be the

sole responsibility of prospective suppliers.

4) The Contracting Authority reserves the right to award the contract in whole or in

part, or annul the tendering process and not award any contract.

7) In relation to section II.1.9 above - variants will be accepted to the extent

permitted (if at all).

8) Prospective suppliers shoule note that Procurement Services is part of Velindre

NHS Trust acting on behalf of itself and participating NHS Trusts in Wales.

9) The Contracting Authority intends to use an eTendering system in this procurement

exercise and reserves the right to use a reverse auction.

(WA Ref:27392)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules, have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the Authority's website: www.procurement.wales.nhs.uk/service/terms

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice