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Contract Notice

Supply & Delivery of Groceries, Bread and Frozen Food to Ceredigion Establishments

  • First published: 08 May 2015
  • Last modified: 08 May 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-026600
Published by:
Cyngor Sir Ceredigion County Council
Authority ID:
AA0491
Publication date:
08 May 2015
Deadline date:
05 June 2015
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Ceredigion County Council is inviting tenders for the Supply and Delivery of Groceries to Council establishments including schools and offices within the county. The Framework Agreement will be for a period of 2 years with an option to extend for a further 2 years. CPV: 15220000, 15240000, 15250000, 15530000, 15540000, 15550000, 15810000, 15820000, 15830000, 15840000, 15850000, 15860000, 15870000, 15880000, 15890000, 15981000, 15000000, 15612000, 15613000, 15614000, 15100000, 15896000, 15897000, 15910000, 15930000, 15982000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Cyngor Sir Ceredigion County Council

Canolfan Rheidol, Rhoddfa Padarn

Aberystwyth

SY23 3UE

UK

George Ryley

+44 1545570881



http://www.ceredigion.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supply & Delivery of Groceries, Bread and Frozen Food to Ceredigion Establishments

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various Sites within the County of Ceredigion



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Ceredigion County Council is inviting tenders for the Supply and Delivery of Groceries to Council establishments including schools and offices within the county. The Framework Agreement will be for a period of 2 years with an option to extend for a further 2 years.

II.1.6)

Common Procurement Vocabulary (CPV)

15220000
15240000
15250000
15530000
15540000
15550000
15810000
15820000
15830000
15840000
15850000
15860000
15870000
15880000
15890000
15981000
15000000
15612000
15613000
15614000
15100000
15896000
15897000
15910000
15930000
15982000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

1x Framework Agreement for the delivery of Groceries, Bread and Frozen Food

II.2.2)

Options

The initial agreement will run for a period of 2 years with an option to extend for a further 2 years.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Bespoke Framework Agreement

III.1.4)

Other particular conditions to which the performance of the contract is subject

1. All food supplied under the agreement must be compliant with current Food Law in every respect.

2. The Public Sector has a duty of care to check food safety and hygiene in order to ensure that there is no risk to the consumer. To ensure that the utmost care is taken with our high risk customer base it will be an essential requirement that all goods supplied under this contract will be subject to an expert Third Party Food Safety Audit Inspection.

3. The successful bidder is required to provide monthly management information as detailed in the e-tender.

4. The successful bidder must be able to provide a range of products from Fairtrade or similar organisations to compliment their full range of products.

5. It is the requirement that the contractor shall permit good hygiene practices, including protection against cross contamination, between and during operation, by foodstuffs, equipment, materials, chemicals, personnel and external sources of contamination such as pests.

6. Allergens

Raw material – It is a requirement of the contract that the contractor (and their agents) should be aware of the hazards arising from contamination by food allergens and conform to the manufacturers’ purchase specification.

Steps should be taken to ensure that non-allergenic ingredients do not come into contact with allergens in subsequent handling and storage.

The contractor must notify the Council’s Catering Service Manager of any changes in the allergen status of the goods they supply.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITT: itt_46946

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 05-06-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders



 05-06-2015  12:00
Canolfan Rheidol

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

(WA Ref:26600)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Supplier will work with the Council’s responsible officer to maximise the Community Benefits arising under this Framework Agreement including:

18.1.1 recruiting and training economically inactive persons as part of the workforce delivering the contract;

18.1.2 providing opportunities for SMEs, including social enterprises, to bid for second and third tier supply chain contracts arising out of this Framework Agreement and the Contract;

18.1.3 securing other positive outcomes likely to benefit the local community, including:

- working with local schools and colleges (for example, offering work experience/work placements);

- facilitating environmental initiatives and contributing to community regeneration schemes;

- supporting food banks within the County;

- supplying Fairtrade or similar (in the reasonable opinion of the Council) ethically sourced Products.

18.2 The Supplier will submit to the Council evidence that it has the required expertise or skills to meet these requirements.

The Key deliverable of this agreement is the support to Food Banks, and it is expected that the successful bidder will work with the Council’s responsible officer explore the possibility of maximising the Community Benefits further.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 08-05-2015

Coding

Commodity categories

ID Title Parent category
15100000 Animal products, meat and meat products Food, beverages, tobacco and related products
15550000 Assorted dairy products Dairy products
15810000 Bread products, fresh pastry goods and cakes Miscellaneous food products
15530000 Butter Dairy products
15897000 Canned goods and field rations Miscellaneous food products and dried goods
15240000 Canned or tinned fish and other prepared or preserved fish Prepared and preserved fish
15613000 Cereal grain products Grain mill products
15612000 Cereal or vegetable flour and related products Grain mill products
15540000 Cheese products Dairy products
15840000 Cocoa; chocolate and sugar confectionery Miscellaneous food products
15860000 Coffee, tea and related products Miscellaneous food products
15870000 Condiments and seasonings Miscellaneous food products
15896000 Deep-frozen products Miscellaneous food products and dried goods
15910000 Distilled alcoholic beverages Beverages, tobacco and related products
15000000 Food, beverages, tobacco and related products Agriculture and Food
15220000 Frozen fish, fish fillets and other fish meat Prepared and preserved fish
15981000 Mineral water Non-alcoholic beverages
15890000 Miscellaneous food products and dried goods Miscellaneous food products
15850000 Pasta products Miscellaneous food products
15614000 Processed rice Grain mill products
15820000 Rusks and biscuits; preserved pastry goods and cakes Miscellaneous food products
15250000 Seafood Prepared and preserved fish
15982000 Soft drinks Non-alcoholic beverages
15880000 Special nutritional products Miscellaneous food products
15830000 Sugar and related products Miscellaneous food products
15930000 Wines Beverages, tobacco and related products

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
08 May 2015
Deadline date:
05 June 2015 00:00
Notice type:
Contract Notice
Authority name:
Cyngor Sir Ceredigion County Council
Publication date:
13 July 2015
Notice type:
Contract Award Notice
Authority name:
Cyngor Sir Ceredigion County Council

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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