CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

St Fagans Cardiff CF5 6XB

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Amgueddfa Cymru - National Museum Wales ("AC-NMW") has been awarded a Heritage grant from the Heritage Lottery Fund ("HLF") and received additional funding from the Welsh Government and other sources for the re-development of the St Fagans: National History Museum (the "Museum") (the "Project").

The Project comprises the construction of a new building, 'Gweithdy', the refurbishment and extension to the Museum's existing Grade II Listed main entrance building and Courtyard. The construction works are currently in progress.

This pre-qualification questionnaire concerns the proposed appointment by AC-NMW of one contractor to undertaken the exhibition fit-out elements of the Project comprising the following work packages as detailed below:-

- Showcases

- Graphic Production

- Manual Interactives

- AV/ IT Hardware

- AV/ IT Software

- Furniture

- Model Making

- Light fittings

- Electrical Works associated with the Exhibition Fit-out

- General Fit-out associated with the Exhibition Fit-out

The budget is in the range of 2.00GBP - 2.15 GBP million maximum

It is intended that the exhibition fit-out works will be undertaken following the completion of the construction works and that the exhibition fit-out contractor will act as the Principal Contractor as defined by the Construction (Design and Management) Regulations 2015.

During the exhibition fit-out works the employer and/or other contractors will be installing a number of the objects to be re-displayed.

The site will remain open to the general public and Museum staff.

The delivery within the budget referred to above is a critical requirement and the organisation who is successful in being awarded the contract will be required to buy into the successful delivery, on time and within NMW's total budget.

Further information can be found in the Memorandum of Information and associated documents in the 'Attachments' Area.

Community Benefits

Community Benefits clauses will be considered as part of the procurement process a combination of both to address environmental, social and economic issues.

More information relating to St Fagansand the Exhibition Fit-out is available with the PQQ as indicated on the website below.

NOTE: The authority is using eTendering, to express your interest in this notice and access the PQQ information please visit

https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ ITT code St Fagans Creu Hanes Exhibition Fit-out (31828) within the appropriate areas

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25789

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No specific legal form is required. However, if a consortium submits a bid which is acceptable to AC-NMW, AC-NMW may require the consortium to form a legal entity before entering into the contracts. Joint and several liability of all consortium members may be require ( and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Subject to the completion and evaluation of the Pre-Qualifying Questionnaire

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Neither AC-NMW nor any of its agents or advisors will be responsible for any costs or expenses incurred by tenderers in participating in the tender process and responding to the PQQ. AC-NMW will not be bound to accept any tender. AC-NMW reserves the right at any time without notice and without liability to any bidder to (1) withdraw from and/or abandon and/or defer the tender process: (2) not to award any contract as a result of this tender process.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intend to procure following the Award Date, and which the Contractor has not, before the date of the Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open and transparent process proportionate to the nature and value of the contract.

(WA Ref:25789)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

in respect to educational, social and environmental considerations.

They will be proportionate to the contract value.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent