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Contract Notice

NPS Provision of Business Travel & Accommodation Solutions

  • First published: 17 June 2015
  • Last modified: 17 June 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-025628
Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
AA27760
Publication date:
17 June 2015
Deadline date:
23 July 2015
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the provision of Business Travel and Accommodation Solutions. Key areas include a Travel Management Services, Conference Facilities and Online Rail Booking Services. CPV: 63516000, 55120000, 63515000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

People Services & Utilities Category

Neil Thomas

+44 3007900170

npspeopleservicesandutilities@wales.gsi.gov.uk


http://npswales.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver 'All-Wales' contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members.

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NPS Provision of Business Travel & Accommodation Solutions

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

Across Wales



UKL

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

38

Duration of the framework agreement

48

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

3200000060000000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the provision of Business Travel and Accommodation Solutions. Key areas include a Travel Management Services, Conference Facilities and Online Rail Booking Services.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25628

II.1.6)

Common Procurement Vocabulary (CPV)

63516000
55120000
63515000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

4000000060000000
GBP

II.2.2)

Options

The initial term of the Framework Agreement is 3 years with the option to extend by up to a further 12 months.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

42

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The awarding authority reserves the right to request parent company and / or other guarantees of performance and financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment terms will be indicated in the contract documents. Tenders are to be priced in Pound Sterling (GBP). Payment to be made in Pound Sterling (GBP)only.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Details provided in the electronic tender documentation

III.2.2)

Economic and financial capacity


Details to be provided will be listed in the invitation to tender documents and etender.




III.2.3)

Technical capacity


Details to be provided will be listed in the invitation to tender documents and etender




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-PSU-0015-14

IV.3.2)

Previous publication(s) concerning the same contract

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2014/S 173-306460 10-09-2014

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 23-07-2015  15:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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or English and Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

4 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


3 or 4 years depending on whether the option to extend the contract for up to a further 12 months is taken up.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

If you have any queries regarding the requirements please message using the etender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.

If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 15:00 on 23/07/2015 . Clarification requests should be sent through the eTenderWales Portal by 15:00 on 13/07/2015.

How to find the Invitation to Tender:

All tender documentation can be found at https://etenderwales.bravosolution.co.uk.

Once logged in you must click on "ITT'S Open to all Suppliers"

The etender references for this framework are: Project_29809 - NPS Business Travel & Accommodation Solutions and ITT_48155 - Lot 1: NPS Business Travel & Accommodation: Travel Management Company (TMC)(UK/International) and ITT_48174 - Lot 2: NPS Business Travel & Accommodation: Conference Facilities and ITT_48176 - Lot 3: NPS Business Travel & Accommodation: Online Rail Services (UK/International).

Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.

You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.

Should you have any questions on the ITT's please use the "Messages" area to contact us directly.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to "Community Benefits". Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver "community benefits" on a cost neutral basis through the contract as requested in the Technical Questionnaire.

Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.

(WA Ref:25628)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be included as Non Core and Not Scored as part of the tender process. Full details provided in the Specification and the electronic tender site.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 17-06-2015

ANNEX B

Information About Lots

1     Lot 1: Travel Management Company - UK / International

1)

Short Description

LOTTING DETAILS

This Lot will cover UK and International Air, Rail and Hotel services, Ferry services, Eurostar, International Vehicle Hire, and relevant professional advice to all clients.

A single supplier will be appointed to this Lot subject to receipt of an official valid tender.

2)

Common Procurement Vocabulary (CPV)

63516000
63515000

3)

Quantity or scope

Full details are included in the Invitation To Tender (ITT) documentation.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Lot 2: Conference Facilities - Regional Zones (All Wales)

1)

Short Description

This Lot will be for conference facility providers.

It is envisaged that multiple suppliers will be appointed to this Lot, which is divided into six regional zones within Wales.

2)

Common Procurement Vocabulary (CPV)

55120000

3)

Quantity or scope

Full details are included in the Invitation To Tender (ITT) documentation.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

3     Lot 3: Online Rail Services - UK / International

1)

Short Description

This Lot will be for a Service Provider that can provide an online solution for rail bookings.

A single service provider will be appointed to this lot.

2)

Common Procurement Vocabulary (CPV)

63516000
63515000

3)

Quantity or scope

Full details are included in the Invitation To Tender (ITT) documentation.


4)

Indication about different contract dates

5)

Additional Information about lots


Coding

Commodity categories

ID Title Parent category
55120000 Hotel meeting and conference services Hotel services
63516000 Travel management services Travel agency and similar services
63515000 Travel services Travel agency and similar services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
17 June 2015
Deadline date:
23 July 2015 00:00
Notice type:
Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Publication date:
21 November 2015
Notice type:
Contract Award Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery

About the buyer

Main contact:
npspeopleservicesandutilities@wales.gsi.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.