CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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National Procurement Service (Welsh Government) |
T’yr Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
People Services & Utilities Category
Neil Thomas |
+44 3007900170 |
npspeopleservicesandutilities@wales.gsi.gov.uk |
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http://npswales.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver 'All-Wales' contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members.
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityNPS Provision of Business Travel & Accommodation Solutions |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
Across Wales
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged38 |
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Duration of the framework agreement48 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement3200000060000000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the provision of Business Travel and Accommodation Solutions. Key areas include a Travel Management Services, Conference Facilities and Online Rail Booking Services.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25628
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II.1.6)
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Common Procurement Vocabulary (CPV)
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63516000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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4000000060000000 GBP |
II.2.2)
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OptionsThe initial term of the Framework Agreement is 3 years with the option to extend by up to a further 12 months. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts42 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The awarding authority reserves the right to request parent company and / or other guarantees of performance and financial liability.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Payment terms will be indicated in the contract documents. Tenders are to be priced in Pound Sterling (GBP). Payment to be made in Pound Sterling (GBP)only.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form required but joint and several liability to be assumed by all group bidders before acceptance
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Details provided in the electronic tender documentation
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III.2.2)
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Economic and financial capacity
Details to be provided will be listed in the invitation to tender documents and etender.
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III.2.3)
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Technical capacity
Details to be provided will be listed in the invitation to tender documents and etender
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NPS-PSU-0015-14
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IV.3.2)
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Previous publication(s) concerning the same contract
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2014/S 173-306460 10-09-2014
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 23-07-2015
15:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
or English and Welsh
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 4
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 3 or 4 years depending on whether the option to extend the contract for up to a further 12 months is taken up. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
If you have any queries regarding the requirements please message using the etender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at help@bravosolution.co.uk.
If you require the documentation in an alternative format, please use the "Messages" area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 15:00 on 23/07/2015 . Clarification requests should be sent through the eTenderWales Portal by 15:00 on 13/07/2015.
How to find the Invitation to Tender:
All tender documentation can be found at https://etenderwales.bravosolution.co.uk.
Once logged in you must click on "ITT'S Open to all Suppliers"
The etender references for this framework are: Project_29809 - NPS Business Travel & Accommodation Solutions and ITT_48155 - Lot 1: NPS Business Travel & Accommodation: Travel Management Company (TMC)(UK/International) and ITT_48174 - Lot 2: NPS Business Travel & Accommodation: Conference Facilities and ITT_48176 - Lot 3: NPS Business Travel & Accommodation: Online Rail Services (UK/International).
Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the "Express an Interest button". This will move the ITT from the "Open to all Suppliers" area to the "My ITT's" on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the "Attachments" area.
Should you have any questions on the ITT's please use the "Messages" area to contact us directly.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to "Community Benefits". Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver "community benefits" on a cost neutral basis through the contract as requested in the Technical Questionnaire.
Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.
(WA Ref:25628)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits will be included as Non Core and Not Scored as part of the tender process. Full details provided in the Specification and the electronic tender site.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 17-06-2015 |
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ANNEX B
Information About Lots
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1
Lot 1: Travel Management Company - UK / International |
1)
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Short Description
LOTTING DETAILS
This Lot will cover UK and International Air, Rail and Hotel services, Ferry services, Eurostar, International Vehicle Hire, and relevant professional advice to all clients.
A single supplier will be appointed to this Lot subject to receipt of an official valid tender.
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2)
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Common Procurement Vocabulary (CPV)
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63516000 |
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3)
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Quantity or scope
Full details are included in the Invitation To Tender (ITT) documentation.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Lot 2: Conference Facilities - Regional Zones (All Wales) |
1)
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Short Description
This Lot will be for conference facility providers.
It is envisaged that multiple suppliers will be appointed to this Lot, which is divided into six regional zones within Wales.
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2)
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Common Procurement Vocabulary (CPV)
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55120000 |
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3)
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Quantity or scope
Full details are included in the Invitation To Tender (ITT) documentation.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
Lot 3: Online Rail Services - UK / International |
1)
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Short Description
This Lot will be for a Service Provider that can provide an online solution for rail bookings.
A single service provider will be appointed to this lot.
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2)
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Common Procurement Vocabulary (CPV)
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63516000 |
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3)
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Quantity or scope
Full details are included in the Invitation To Tender (ITT) documentation.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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