CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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National Procurement Service (Welsh Government) |
Ty Afon, Bedwas Road |
Caerphilly |
CF83 8WT |
UK |
http://www.etenderwales.bravosolution.co.uk/ |
+44 3007900170 |
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http://npswales.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
http://www.etenderwales.bravosolution.co.uk/
http://www.etenderwales.bravosolution.co.uk/
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Blaenau Gwent County Borough Council
Bridgend County Borough Council
Caerphilly County Borough Council
Cardiff Council
Carmarthenshire County Council
Ceredigion County Council
City and County of Swansea Council
Conwy County Borough Council
Denbighshire County Council
Flintshire County Council
Gwynedd Council
Isle of Anglesey County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
Aberystwyth University
Bangor University
Cardiff University
Cardiff Metropolitan University
Glyndwr University
Swansea University
Trinity Saint David University
University of South Wales
University of Wales Registry
Bridgend College
Cardiff and Vale College
Coleg Ceredigion
Coleg Gwent
Coleg Harlech
Coleg Llandrillo Menai
Coleg Morgannwg
Coleg Powys
Coleg Sir Gar
Deeside College
Gower College Swansea
Merthyr Tydfil College
Neath Port Talbot College
Pembrokeshire College
St Davids Catholic College
Yale College Wrexham
Ystrad Mynach College
Dyfed-Powys Police
Gwent Police
North Wales Police
South Wales Police
Mid & West Wales Fire & Rescue Service
North Wales Fire & Rescue Service
South Wales Fire & Rescue Service
National Assembly for Wales
Welsh Government
Arts Council of Wales
Care Council of Wales
HEFCW
National Library for Wales
National Museum of Wales
Natural Resources Wales
Sport Wales
ABM University Health Board
Aneurin Bevan Health Board
Betsi Cadwaladr University Health Board
Cardiff and Vale University Health Board
Cwm Taf Health Board
Hywel Dda University Health Board
Powys Health Board
Velindre NHS Trust
Welsh Ambulance Service Trust
Public Health Wales
NHS Wales Procurement Services
Aelwyd Housing Association
Bro Myrddin Housing Association
Bron Afon Community Housing
Cadwyn Housing Association
Cardiff Community Housing Association
Cartrefi Conwy
Cartrefi Cymunedol Gwynedd
Coastal Housing Group
Community Lives Consortium
CT Cantref
Cynon Taf Community Housing Group
Derwen Cymru
Family Housing Association (Wales)
First Choice Housing Association
Grwp Cynefin
Grwp Gwalia Cyf
Hafan Cymru Carmarthen
Hafod Care Association
Hafod Housing Association
Hendre Group
Linc-Cymru Housing Association
Melin Homes
Merthyr Tydfil Housing Association
Merthyr Valleys Homes
Mid Wales Housing Association
Monmouthshire Housing Association
Newport City Homes
Newydd Housing Association
North Wales Housing Association
NPT Homes
Pembrokeshire Housing
Pennaf Housing Group
RCT Homes
Rhondda Housing Association
Seren Group
Soroptomist Housing Association Carmarthen
Taff Housing Association
Tai Calon Community Housing
Tai Ceredigion Cyf
Tai Cymdogaeth Cyf
United Welsh
Valleys 2 Coast Housing
Wales & West Housing
Welsh Public Sector Organisations named in the ITT
Snowdonia National Pak
Pembrokeshire Coast National Park
Brecon Beacons National Park
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityNPS Provision of Cleaning & Janitorial Materials Framework |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Wales - Cymru
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged20 |
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement2400000034000000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The purpose of this Framework is to establish a collaborative agreement for the Provision of a range of cleaning materials commonly procured by the Welsh Public Sector.
The framework covers the following materials:
- Cleaning Chemicals
- Cleaning Equipment eg mops, buckets
- Cleaning Apparatus
- Bulk Cleaning Materials (palletised)
- Innovative Cleaning Solutions (optional)
Further information on the scope of services can be found in the tender documentation.
This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations.
In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation.
NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by "buying once for Wales".
NOTE: The authority is using eTenderWales to carry out this procurement process.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25450
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II.1.6)
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Common Procurement Vocabulary (CPV)
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39525800 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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2400000034000000 GBP |
II.2.2)
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OptionsThere will be one option to extend the Framework for a further period of 12 months. |
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Provisional timetable for recourse to these options33 |
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Number of possible renewals1 |
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts24 |
II.3)
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Duration of the contract or limit for completion 12-06-2015 11-06-2018 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
As set out in the Invitation to Tender (ITT).
The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As set out in the Invitation to Tender (ITT).
Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
None specified. Save that in the case of a partnership or consortium or other group of more thatn one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
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III.2.2)
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Economic and financial capacity
Please see information contained within the ITT.
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III.2.3)
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Technical capacity
Please see information contained within the ITT.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used Yes
The NPS reserve the right to hold an electronic auction as part of the evaluation process. |
IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NPS-CFM-0026-14
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IV.3.2)
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Previous publication(s) concerning the same contract
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2014/S 230-405532 26-11-2014
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 08-05-2015
14:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published Between 20 and 48 months. |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Please insert this information into Section VI.3) Complementary Information – Additional Information
National Procurement Service (NPS) has adopted Constructionline, the UK government certification service for construction-related contractors, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.
If you are already registered with Constructionline, you will not need to complete our full PQQ – simply supply your Constructionline membership number and complete the Additional Questions section as signposted.
Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate. You must do this by 12th March 2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Seonaid Culliford on 07801136626 or seonaid.culliford@capita.co.uk for assistance.
Applications not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract notice please contact Tom Jackson on 07712391082 or thomas.jackson@capita.co.uk You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 11th March 2015.
Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements, through the completion of a full questionnaire.
(WA Ref:25450)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 13-04-2015 |
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ANNEX B
Information About Lots
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01
1A Cleaning & Janitorial Materials (Zone 1) |
1)
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Short Description
Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels
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2)
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Common Procurement Vocabulary (CPV)
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39525800 |
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3)
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Quantity or scope
North Wales covering Welsh public sector organisations within the County boundaries of Isle of Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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02
1B Cleaning & Janitorial Materials (Zone 2) |
1)
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Short Description
Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels
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2)
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Common Procurement Vocabulary (CPV)
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39525800 |
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3)
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Quantity or scope
Mid & West Wales covering Welsh public sector organisations within the County boundaries of Powys, Ceredigion, Pembrokeshire and Carmarthenshire.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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03
1C Cleaning & Janitorial Materials (Zone 3) |
1)
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Short Description
Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels
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2)
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Common Procurement Vocabulary (CPV)
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39525800 |
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3)
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Quantity or scope
South Wales covering Welsh Public Sector Organisations within the County Boundaries of Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Merthyr Tydfil, Monmouthshire, Neath Port-Talbot, Newport, Rhondda Cynon-Taf, Swansea, Torfaen and the Vale of Glamorgan
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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04
2A Bulk Cleaning Materials (All Wales) |
1)
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Short Description
Cleaning & Janitorial Materials in bulk form consisting of Multi Purpose Cleaners, Toilet Cleaners, Broad Spectrum Disinfectants and Floor Cleaners.
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2)
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Common Procurement Vocabulary (CPV)
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39831300 |
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3)
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Quantity or scope
All Wales covering available to all Welsh Public Sector Organisations
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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