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Contract Notice

NPS Provision of Cleaning & Janitorial Materials Framework

  • First published: 13 April 2015
  • Last modified: 13 April 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-025450
Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
AA27760
Publication date:
13 April 2015
Deadline date:
08 May 2015
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The purpose of this Framework is to establish a collaborative agreement for the Provision of a range of cleaning materials commonly procured by the Welsh Public Sector. The framework covers the following materials: - Cleaning Chemicals - Cleaning Equipment eg mops, buckets - Cleaning Apparatus - Bulk Cleaning Materials (palletised) - Innovative Cleaning Solutions (optional) Further information on the scope of services can be found in the tender documentation. This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations. In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation. NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by "buying once for Wales". NOTE: The authority is using eTenderWales to carry out this procurement process. CPV: 39525800, 39830000, 39224300, 39800000, 24959000, 39224000, 39224310, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300, 39831600, 24455000, 24000000, 39812300, 39525810.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


National Procurement Service (Welsh Government)

Ty Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

http://www.etenderwales.bravosolution.co.uk/

+44 3007900170



http://npswales.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

http://www.etenderwales.bravosolution.co.uk/

http://www.etenderwales.bravosolution.co.uk/
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I.2)

Type of contracting Authority and Main Activity or Activities

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Yes

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

City and County of Swansea Council

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Aberystwyth University

Bangor University

Cardiff University

Cardiff Metropolitan University

Glyndwr University

Swansea University

Trinity Saint David University

University of South Wales

University of Wales Registry

Bridgend College

Cardiff and Vale College

Coleg Ceredigion

Coleg Gwent

Coleg Harlech

Coleg Llandrillo Menai

Coleg Morgannwg

Coleg Powys

Coleg Sir Gar

Deeside College

Gower College Swansea

Merthyr Tydfil College

Neath Port Talbot College

Pembrokeshire College

St Davids Catholic College

Yale College Wrexham

Ystrad Mynach College

Dyfed-Powys Police

Gwent Police

North Wales Police

South Wales Police

Mid & West Wales Fire & Rescue Service

North Wales Fire & Rescue Service

South Wales Fire & Rescue Service

National Assembly for Wales

Welsh Government

Arts Council of Wales

Care Council of Wales

HEFCW

National Library for Wales

National Museum of Wales

Natural Resources Wales

Sport Wales

ABM University Health Board

Aneurin Bevan Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Health Board

Velindre NHS Trust

Welsh Ambulance Service Trust

Public Health Wales

NHS Wales Procurement Services

Aelwyd Housing Association

Bro Myrddin Housing Association

Bron Afon Community Housing

Cadwyn Housing Association

Cardiff Community Housing Association

Cartrefi Conwy

Cartrefi Cymunedol Gwynedd

Coastal Housing Group

Community Lives Consortium

CT Cantref

Cynon Taf Community Housing Group

Derwen Cymru

Family Housing Association (Wales)

First Choice Housing Association

Grwp Cynefin

Grwp Gwalia Cyf

Hafan Cymru Carmarthen

Hafod Care Association

Hafod Housing Association

Hendre Group

Linc-Cymru Housing Association

Melin Homes

Merthyr Tydfil Housing Association

Merthyr Valleys Homes

Mid Wales Housing Association

Monmouthshire Housing Association

Newport City Homes

Newydd Housing Association

North Wales Housing Association

NPT Homes

Pembrokeshire Housing

Pennaf Housing Group

RCT Homes

Rhondda Housing Association

Seren Group

Soroptomist Housing Association Carmarthen

Taff Housing Association

Tai Calon Community Housing

Tai Ceredigion Cyf

Tai Cymdogaeth Cyf

United Welsh

Valleys 2 Coast Housing

Wales & West Housing

Welsh Public Sector Organisations named in the ITT

Snowdonia National Pak

Pembrokeshire Coast National Park

Brecon Beacons National Park

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NPS Provision of Cleaning & Janitorial Materials Framework

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales - Cymru



UKL

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

20

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

2400000034000000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The purpose of this Framework is to establish a collaborative agreement for the Provision of a range of cleaning materials commonly procured by the Welsh Public Sector.

The framework covers the following materials:

- Cleaning Chemicals

- Cleaning Equipment eg mops, buckets

- Cleaning Apparatus

- Bulk Cleaning Materials (palletised)

- Innovative Cleaning Solutions (optional)

Further information on the scope of services can be found in the tender documentation.

This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations.

In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation.

NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by "buying once for Wales".

NOTE: The authority is using eTenderWales to carry out this procurement process.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=25450

II.1.6)

Common Procurement Vocabulary (CPV)

39525800
39830000
39224300
39800000
24959000
39224000
39224310
39514300
33763000
33760000
19640000
18930000
39831300
39831600
24455000
24000000
39812300
39525810

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

2400000034000000
GBP

II.2.2)

Options

There will be one option to extend the Framework for a further period of 12 months.

Provisional timetable for recourse to these options

33

Number of possible renewals

1

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

24

II.3)

Duration of the contract or limit for completion

 12-06-2015 11-06-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the Invitation to Tender (ITT).

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the Invitation to Tender (ITT).

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified. Save that in the case of a partnership or consortium or other group of more thatn one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity


Please see information contained within the ITT.




III.2.3)

Technical capacity


Please see information contained within the ITT.




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

Yes

The NPS reserve the right to hold an electronic auction as part of the evaluation process.

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-CFM-0026-14

IV.3.2)

Previous publication(s) concerning the same contract

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2014/S 230-405532 26-11-2014

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 08-05-2015  14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


Between 20 and 48 months.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Please insert this information into Section VI.3) Complementary Information – Additional Information

National Procurement Service (NPS) has adopted Constructionline, the UK government certification service for construction-related contractors, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.

If you are already registered with Constructionline, you will not need to complete our full PQQ – simply supply your Constructionline membership number and complete the Additional Questions section as signposted.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate. You must do this by 12th March 2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Seonaid Culliford on 07801136626 or seonaid.culliford@capita.co.uk for assistance.

Applications not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract notice please contact Tom Jackson on 07712391082 or thomas.jackson@capita.co.uk You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 11th March 2015.

Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements, through the completion of a full questionnaire.

(WA Ref:25450)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 13-04-2015

ANNEX B

Information About Lots

01     1A Cleaning & Janitorial Materials (Zone 1)

1)

Short Description

Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels

2)

Common Procurement Vocabulary (CPV)

39525800
39830000
39224300
39800000
24959000
39224000
39224310
39514300
33763000
33760000
19640000
18930000
39831300
39831600
24455000
24000000
39812300
39525810

3)

Quantity or scope

North Wales covering Welsh public sector organisations within the County boundaries of Isle of Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

02     1B Cleaning & Janitorial Materials (Zone 2)

1)

Short Description

Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels

2)

Common Procurement Vocabulary (CPV)

39525800
39830000
39224300
39800000
24959000
39224000
39224310
39514300
33763000
33760000
19640000
18930000
39831300
39831600
24455000
24000000
39812300
39525810

3)

Quantity or scope

Mid & West Wales covering Welsh public sector organisations within the County boundaries of Powys, Ceredigion, Pembrokeshire and Carmarthenshire.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

03     1C Cleaning & Janitorial Materials (Zone 3)

1)

Short Description

Cleaning & Janitorial Materials consisting of but not limited to cleaning chemicals, multi-purpose cleaning products, hand soap, dishwasher cleaning agents, degreaser, descaler, detergent, floor cleaner, floor maintainers floor polish, heavy duty cleaning products, oven cleaner, anti-bacterial sanitiser, disinfectant, toilet cleaner, washing up liquid, microfibre cloths, heavy duty cloths, bin sack holders, broom heads and handles, mop heads and handles, buckets and wringers, dusters, dust pans and brushes, scourers and toilet brush sets, refuse sacks, toilet rolls, jumbo rolls and paper hand towels

2)

Common Procurement Vocabulary (CPV)

39525800
39830000
39224300
39800000
24959000
39224000
39224310
39514300
33763000
33760000
19640000
18930000
39831300
39831600
24455000
24000000
39812300
39525810

3)

Quantity or scope

South Wales covering Welsh Public Sector Organisations within the County Boundaries of Blaenau Gwent, Bridgend, Caerphilly, Cardiff, Merthyr Tydfil, Monmouthshire, Neath Port-Talbot, Newport, Rhondda Cynon-Taf, Swansea, Torfaen and the Vale of Glamorgan


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

04     2A Bulk Cleaning Materials (All Wales)

1)

Short Description

Cleaning & Janitorial Materials in bulk form consisting of Multi Purpose Cleaners, Toilet Cleaners, Broad Spectrum Disinfectants and Floor Cleaners.

2)

Common Procurement Vocabulary (CPV)

39831300
39831600
24455000
24000000

3)

Quantity or scope

All Wales covering available to all Welsh Public Sector Organisations


4)

Indication about different contract dates

5)

Additional Information about lots


Coding

Commodity categories

ID Title Parent category
24959000 Aerosols and chemicals in disc form Specialised chemical products
39224300 Brooms and brushes and other articles for household cleaning Brooms and brushes and other articles of various types
39224000 Brooms and brushes and other articles of various types Kitchen equipment, household and domestic items and catering supplies
24000000 Chemical products Materials and Products
39800000 Cleaning and polishing products Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
39525800 Cleaning cloths Miscellaneous manufactured textile articles
39830000 Cleaning products Cleaning and polishing products
24455000 Disinfectants Agro-chemical products
39831300 Floor cleaners Washing preparations
33763000 Paper hand towels Toilet paper, handkerchiefs, hand towels and serviettes
39525810 Polishing cloths Miscellaneous manufactured textile articles
39812300 Polishing waxes Polishes and creams
19640000 Polythene waste and refuse sacks and bags Leather, textile, rubber and plastic waste
39514300 Roller towels Toilet and kitchen linen
18930000 Sacks and bags Luggage, saddlery, sacks and bags
39224310 Toilet brushes Brooms and brushes and other articles of various types
39831600 Toilet cleaners Washing preparations
33760000 Toilet paper, handkerchiefs, hand towels and serviettes Personal care products

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
13 April 2015
Deadline date:
08 May 2015 00:00
Notice type:
Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Publication date:
27 November 2015
Notice type:
Contract Award Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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