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Contract Notice

Supply and Installation of Environmental Showcases for the Glynn Vivian Art Gallery

  • First published: 04 April 2015
  • Last modified: 19 May 2015

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-025029
Published by:
City & County of Swansea
Authority ID:
AA0254
Publication date:
04 April 2015
Deadline date:
18 May 2015
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The tender is for the supply and installation of environmental showcases for the Glynn Vivian Art Gallery. The showcases vary in type and will include wall cases, island (free standing) cases and table cases. The showcase installation will include all plinths and electrical installations required for the installation of completed working showcases. A schedule of display fittings including shelves and hanging rods has been provided. The quality of construction must be of the highest standard throughout. Materials, techniques and finishes must be selected in a manner appropriate to their use and careful workmanship employed to achieve sound construction and a high standard of finish to each element. CPV: 39141300, 39133000, 39154000, 39171000, 92521000, 92521100, 45212300, 45212311.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


City and County of Swansea (NUTS code: UKL18 - Swansea)

Civic Centre, Oystermouth Road

Swansea

SA1 3SN

UK

Corporate Building and Property Services

Rob David

+44 1792637676

rob.david@swansea.gov.uk


www.swansea.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supply and Installation of Environmental Showcases for the Glynn Vivian Art Gallery

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

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II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Glynn Vivian Art Gallery



UKL18

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The tender is for the supply and installation of environmental showcases for the Glynn Vivian Art Gallery. The showcases vary in type and will include wall cases, island (free standing) cases and table cases. The showcase installation will include all plinths and electrical installations required for the installation of completed working showcases. A schedule of display fittings including shelves and hanging rods has been provided.

The quality of construction must be of the highest standard throughout. Materials, techniques and finishes must be selected in a manner appropriate to their use and careful workmanship employed to achieve sound construction and a high standard of finish to each element.

II.1.6)

Common Procurement Vocabulary (CPV)

39141300
39133000
39154000
39171000
92521000
92521100
45212300
45212311

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The estimated value is 272,000

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

See tender documentation

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

see tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

see tender documentation

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


see tender documentation

III.2.2)

Economic and financial capacity




see tender documentation


III.2.3)

Technical capacity




see tender documentation


III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCS/15/009

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 05-05-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders



Members of the Council's Procurement team.

 05-05-2015  12:00
Civic Centre, Oystermouth Road, Swansea.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in

the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted

(Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684852

For suppliers that require help with the tender process, free support is available from the Business Wales Tendering

Team. Contact details are as follows:

Busnes Cymru/ Business Wales

Tel: 03000 603000; or

Alan Doyle, Tendering Advisor

Tel: 01554 754862 or e-mail: alan.doyle@businesswales.org.uk

The contract hasn't been split into Lots because of commercial, operational and Contract Management grounds

(WA Ref:25029)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


City and County of Swansea

Legal, Democratic Services, Civic Centre, Oystermouth Road,

Swansea

SA1 3SN

UK




Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar daystandstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to takeaction in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract beshortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained


City and County of Swansea

Legal, Democratic Services, Civic Centre, Oystermouth Road,

Swansea

SA1 3SN

UK




VI.5)

Dispatch date of this Notice

 04-04-2015

Coding

Commodity categories

ID Title Parent category
45212311 Art gallery construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
39141300 Cabinets Kitchen furniture and equipment
45212300 Construction work for art and cultural buildings Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
39171000 Display cases Shop furniture
39133000 Display units Office furniture
39154000 Exhibition equipment Miscellaneous furniture and equipment
92521000 Museum services Museum services and preservation services of historical sites and buildings
92521100 Museum-exhibition services Museum services

Delivery locations

ID Description
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
04 April 2015
Deadline date:
18 May 2015 00:00
Notice type:
Contract Notice
Authority name:
City & County of Swansea
Publication date:
23 May 2015
Notice type:
Additional Information
Authority name:
City & County of Swansea

About the buyer

Main contact:
rob.david@swansea.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
19/05/2015 14:22
Notice Cancelled
This notice has been cancelled. The original deadline date of 05/05/2015 is no longer applicable.

Due to budgetary constraints and the bids received not being commercially viable, the Council has made the decision not to proceed to award. It is the Council’s intention to retender in the near future. Thank you for participating and apologies for any inconvenience caused.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.