CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Neath Port Talbot County Borough Council |
The Civic Centre, |
Port Talbot |
SA13 IPJ |
UK |
Corporate Procurement
Miss Diane Spencer |
+44 1639763929 |
d.spencer@npt.gov.uk |
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www.npt.gov.uk/www.swtra.co.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0274
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Carmarthenshire County Council
Monmouthshire County Council
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySouth Wales Trunk Road Agent (SWTRA) Highways & Structures Framework 2016 |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
South Wales Trunk Road Agent Area
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged3 |
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement4800000094000000GBP
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The South Wales Trunk Road Agent is responsible for the motorway and trunk roads from the Severn Bridge in the east to Milford Haven in the west and extends northwards through Fishguard as far as the Ceredigion County boundary, Carmarthen, Llandeilo, Llandovery, Merthyr Tydfil, Abergavenny and Monmouth. This framework is for maintenance and improvement works to highways and structures and all related assets including the soft estate and trunk road and motorway depots for three individual areas of the South Wales Trunk Road Agent area, namely, the eastern, central and western areas.
Therefore the proposed framework will be split into three lots, one lot for each of the aforesaid areas. One contractor will be appointed to each lot. A contractor will not be awarded more than one lot.
The set term for the Framework will be two years, with an option in favour of the Council to extend thereafter annually by 1 year up to a maximum of 2 years.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=23330
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II.1.6)
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Common Procurement Vocabulary (CPV)
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45000000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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4800000094000000 GBP |
II.2.2)
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OptionsThe set term for this Framework will be two years with an option in favours of the Council to extend thereafter annually by 1 year up to a maximum of 2 years.
It is anticipated that extensions to the term of the Framework will be agreed a minimum of six months before the Framework End Date. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Please see the PQQ/ITT documentations
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Please see the PQQ/ITT documentation
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Please see the PQQ/ITT documentations
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
Please see the PQQ/ITT documentation
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As set out in the PQQ/ITT documentation
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III.2.2)
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Economic and financial capacity
As set out in the Pre-Qualification Questionnaire Documentation
As set out in the Pre-Qualification Questionnaire Documentation
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III.2.3)
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Technical capacity
As set out in the Pre-Qualification Questionnaire Documentation
As set out in the Pre-Qualification Questionnaire Documentation
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate510 |
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Objective criteria for choosing the limited number of candidates
As set out in the PQQ documentation
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
PQQ 44
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IV.3.2)
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Previous publication(s) concerning the same contract
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2015/S 073-128302 15-04-2015
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 13-11-2015
14:30 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 25-01-2016
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published Prior to the end of the framework |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Suppliers' Instructions 'How to Express Interest in this PQQ/ITT':
1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the 'Suppliers register here' link.
- Enter your correct business and user details.
- Note the username you choose and click 'Save' when complete.
- You will shortly receive an email with your unique password (please keep this secure).
- Agree to the terms and conditions and click 'continue'.
2. Express an interest in the PQQ/ITT.
- Login to the portal with the username / password.
- Click the 'PQQ/ITT Open to all Suppliers’ link.
- Alternatively, search for the relevant PQQ/ITT.
- Click on the relevant PQQ/ITT to access the content.
- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page.
- This will move the PQQ/ITT into your 'My PQQ/ITT pages'. (This is a secure area reserved for your projects only.)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box.
3. Responding to the PQQ/ITT.
- You can now choose to 'Reply' or 'Reject' (please give a reason if rejecting).
- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT.
- There may be a combination of online & offline actions for you to perform (there is detailed online help available Monday - Friday (8am - 6pm) on:
- email: help@bravosolution.co.uk
- phone: 0800 368 485
Note: If you are a Wales based Small and Medium Sized Enterprise and require independent support or advice in the tendering process, please contact Business Wales Tender Support on 03000 603000.
Neath Port Talbot County Borough Council were appointed by the Welsh Assembly Government (WAG) as the South Wales trunk Road Agency from 1st April 2006 to 31st March 2011.
In 2012 the Welsh Government reviewed the management structure for their trunk road and motorway network and decided that the number of Agents should be reduced to two namely the North Wales Trunk Road Agent and the South Wales Trunk Road Agent (SWTRA). This has remained in operation since 2012 and these arrangements will be subject to review in 2017. If the SWTRA agreement is not extended beyond 2017 then this framework will either be terminated or novated to Welsh Government.
Neath Port Talbot County Borough Council reserves the right to change without notice the procedure for awarding the framework agreement, to reject all or any bids for the framework agreement, to stop the process and to not award the framework agreement at any time without liabiity on its part. For the avoidance of doubt reference herein to framework agreement means the framework agreement in whole or in part.
Neath Port Talbot County Borough Council shall not be liable for any costs, expenses or losses (including any third party costs, fees or expenses) which may be incurred by interested parties in participating in or in preparing any submissions in connection with this procurement exercise.
Pre-qualification questionnaire responses, tenders and all supporting documentation for the framework agreement must be in English.
All references to prices must be in sterling.
Any agreements entered into will be governed by English Law and will be subject to the exclusive jurisdiction of the English and Welsh Courts.
(WA Ref:23330)
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Information will be provided in the Invitation to Tender documentation
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 09-10-2015 |
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ANNEX B
Information About Lots
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1
Eastern Area |
1)
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Short Description
Eastern Operational Area
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2)
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Common Procurement Vocabulary (CPV)
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45000000 |
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3)
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Quantity or scope
The Eastern area of the South Wales Trunk Road Agent from M4 J34 (incl. J34) to Severn Crossing including M48, A48(M), A449, A4042, A466, A4232 and in part the A40,A465.
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
Central Area |
1)
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Short Description
Central Operational Area
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2)
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Common Procurement Vocabulary (CPV)
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45000000 |
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3)
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Quantity or scope
The Central area of the South Wales Trunk Road Agent from M4 J34 to M4 J49, A4060, A470, (from M4 J32 to junction with A465), A465 (from M4 J43 to junction with A4060)
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
Western Area |
1)
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Short Description
Western Operational Area
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2)
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Common Procurement Vocabulary (CPV)
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45000000 |
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3)
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Quantity or scope
The western area of the South Wales Trunk Road Agent from M4 J49 (including J49) west covering Carmarthenshire and Pembrokeshire including the A483, A48, A40, A4076, A487, A477
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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