CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) Commercially focused research activity

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Aberystwyth University - Gogerddan Campus

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

With ERDF funding secured, Aberystwyth University in collaboration with BBSRC will be embarking upon a major infrastructure development project early in 2015 which will see a significant expansion of its Gogerddan site to provide 4000-5000sq metres of high quality research and innovation facilities in the fields of Sustainable Food, Bio-technology, Health and Energy Security. The total value of the project is expected to be of the order of GBP 40million.

The Aberystwyth Innovation and Enterprise Campus (AIEC) will enable the establishment of a thriving commercially focussed Innovation Campus that will increase the capacity to deliver impact driven collaborative research projects within a state-of the art flagship environment.

The AIEC Project now requires the services of a Multi-Disciplinary Design Team (MDDT) to include (but not necessarily limited to) Architects, Service, Structural and Civil Engineers, BREEAM (or equivalent) assessors and Cost Managers .The construction value is currently estimated at GBP 15-20 million.

The MDDT will work in close association with the Project and Cost Management Team (PCM - which is currently subject to a separate procurement exercise) which we anticipate will be in place by the time the MDDT appointment is made. In the event that any one organisation or Consortia bids for both procurement opportunities (PCM and MDDT) the tender documents for this MDDT will require, as applicable, that any shortlisted bidder for this procurement explains how any potential conflict of interest in such a situation will be managed such that the University/AIEC has ‘comfort’ that appropriate segregation of duties and responsibilities would be put in place. An indicative procurement/construction programme has also recently been produced and will be issued at ITT stage.

These projects/procurements will require that the PCM and the MDDT Teams shall be familiar with, have experience of, and be compliant with the following five processes/disciplines/principles:-

a) The OGC Gateway Review Process (or equivalent) http://webarchive.nationalarchives.gov.uk/20100503135839/http:/www.ogc.gov.uk/what_is_ogc_gateway_review.asp

b) BREEAM Excellent low carbon (or equivalent) http://www.breeam.org/

c) Welsh Government Community Benefits (or equivalent) Guidance http://wales.gov.uk/topics/improvingservices/bettervfm/publications/community-benefits-2014/?lang=en

d) OGC 'Achieving Excellence in Construction' (or equivalent) http://webarchive.nationalarchives.gov.uk/20110601212617/http:/www.ogc.gov.uk/ppm_documents_construction.asp

e) BIM Modelling (or equivalent) http://www.bimtaskgroup.org/

Interested bidders should be mindful that questions associated with compliance/delivery against the above processes/disciplines (or equivalents) will be included in the invitation to tender documents for all shortlisted bidders.

Currently, because of funding and programme stipulations, we anticipate the project will take the form of a single stage design and build contract and there may be an opportunity to undertake a degree of pre-contract preparatory/enabling work to relieve pressure on what will be a demanding construction programme.

The provisional timetable for this procurement (which is indicative and maybe subject to change) is

PQQ process commences 28.01.2015

Last date for clarification requests by bidders 24.02.2015 (midnight GMT)

Last date for AIEC Ltd to respond to clarification request 25.02.2015 (midnight GMT)

Deadline for receipt of PQQ- 02.03.2015 (10.00.am GMT)

Evaluation of PQQ begins 02.03.2015

Evaluation of PQQ complete 16.03.2015

ITT issued to short-listed bidders 17.03.2015.

Last date for clarification requests by bidders 22.04.2015 (midnight GMT)

Last date for AIEC Ltd to respond to clarification request 23.04.2015 (midnight GMT)

Closing Date for ITT 28.04.2015 (1000hrs GMT)

Evaluation of ITT begins 28.04.2015

Evaluation of ITT ends 03.06. 2015

Presentations by bidders 10.06.2015

Standstill period starts 15.06.2015 (midnight GMT)

Standstill period ends 25.06.2015 (midnight GMT)

Contract commences 26.06.2015.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=21191

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

joint and several liability

III.1.4)

Other particular conditions to which the performance of the contract is subject

see tender documents

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

scored elements of Pre-Qualification Questionnaire (PQQ);

(1)List of principal deliveries (40% importance weighting)

(2)Key personnel and qualifications (40% importance weighting)

(3)General statement of capability (20% importance weighting)

See section III.2.3(technical capacity) of this notice for further details and also the online PQQ which will also explain scoring matrix for downselection/short-listing criteria.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

AIECMDDT2015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

See tender documents

VI.3)

Additional Information

For tender minimum timeframe during which tenderers must maintain their tender, see tender documents if shortlisted.

(WA Ref:21191)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Participants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the participant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice