CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Cardiff Council

Carmarthenshire County Council

Ceredigion County Council

City and County of Swansea Council

Conwy County Borough Council

Denbighshire County Council

Flintshire County Council

Gwynedd Council

Isle of Anglesey County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport City Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

Aberystwyth University

Bangor University

Cardiff University

Cardiff Metropolitan University

Glyndwr University

Swansea University

Trinity Saint David University

University of South Wales

University of Wales Registry

Bridgend College

Cardiff and Vale College

Coleg Ceredigion

Coleg Gwent

Coleg Harlech

Coleg Llandrillo Menai

Coleg Morgannwg

Coleg Powys

Coleg Sir Gar

Deeside College

Gower College Swansea

Merthyr Tydfil College

Neath Port Talbot College

Pembrokeshire College

St Davids Catholic College

Yale College Wrexham

Ystrad Mynach College

Dyfed-Powys Police

Gwent Police

North Wales Police

South Wales Police

Mid & West Wales Fire & Rescue Service

North Wales Fire & Rescue Service

South Wales Fire & Rescue Service

National Assembly for Wales

Welsh Government

Arts Council of Wales

Care Council of Wales

HEFCW

National Library for Wales

National Museum of Wales

Natural Resources Wales

Sport Wales

ABM University Health Board

Aneurin Bevan Health Board

Betsi Cadwaladr University Health Board

Cardiff and Vale University Health Board

Cwm Taf Health Board

Hywel Dda University Health Board

Powys Health Board

Velindre NHS Trust

Welsh Ambulance Service Trust

Public Health Wales

NHS Wales Procurement Services

Aelwyd Housing Association

Bro Myrddin Housing Association

Bron Afon Community Housing

Cadwyn Housing Association

Cardiff Community Housing Association

Cartrefi Conwy

Cartrefi Cymunedol Gwynedd

Coastal Housing Group

Community Lives Consortium

CT Cantref

Cynon Taf Community Housing Group

Derwen Cymru

Family Housing Association (Wales)

First Choice Housing Association

Grwp Cynefin

Grwp Gwalia Cyf

Hafan Cymru Carmarthen

Hafod Care Association

Hafod Housing Association

Hendre Group

Linc-Cymru Housing Association

Melin Homes

Merthyr Tydfil Housing Association

Merthyr Valleys Homes

Mid Wales Housing Association

Monmouthshire Housing Association

Newport City Homes

Newydd Housing Association

North Wales Housing Association

NPT Homes

Pembrokeshire Housing

Pennaf Housing Group

RCT Homes

Rhondda Housing Association

Seren Group

Soroptomist Housing Association Carmarthen

Taff Housing Association

Tai Calon Community Housing

Tai Ceredigion Cyf

Tai Cymdogaeth Cyf

United Welsh

Valleys 2 Coast Housing

Wales & West Housing

Welsh Public Sector Organisations named in the ITT

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales - Cymru

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The purpose of this Framework is to establish a collaborative agreement for the Provision of Furniture Solutions for the Welsh Public Sector.

Areas included in this Framework are:

- Office Furniture

- Educational Furniture

- Accommodation Furniture

- Library Furniture

- Reused Office Furniture

This Framework will be made available to use for the Customers of the National Procurement Service (NPS), which currently comprises of 73 Welsh public sector organisations.

In addition, the Framework will also be available to use by the organisations that are clearly referenced within the ITT documentation.

NPS is hosted by the Welsh Government and aims to deliver value for money from the procurement of common and repetitive goods and services by "buying once for Wales".

NOTE: The authority is using eTenderWales to carry out this procurement process.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=21069

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the Invitation to Tender (ITT).

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the Invitation to Tender (ITT).

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified. Save that in the case of a partnership or consortium or other group of more thatn one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NPS-CFM-0006-14

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

National Procurement Service has adopted Constructionline, the UK Government certification service for construction-related contractors, consultants and material suppliers to reduce the administration burden on suppliers wishing to apply for this opportunity.

If you are already registered with Constructionline, you will not need to complete our full Qualification stage - simply supply your Constructionline membership number and complete the Additional Questions section as signposted.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate. You must do this by 13 February 2014 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Andy Preston on 07584 703352 or andrew.preston@capita.co.uk for assistance.

Applicants not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract notice, please contact Tom Jackson on 07712 391082 or thomas.jackson@capita.co.uk. You will need to start the registration processs as soon as possible and ensure that you achieve a fully registered status by 13 February 2014.

Suppliers not registered with Constructionline will not be excluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements through the completion of a full questionnaire.

Bidders days have been arranged for suppliers during the tender process in both North and South Wales on the following dates:

23 January 2015

10:00 - 11:30

Waterton Centre, Waterton Industrial Estate, Bridgend, CF31 3WT

27 January 2015

13:30 - 15:00

Welsh Government Office, Llandudno Junction, Conwy, LL31 9RZ

(WA Ref:21069)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details about Community Benefits can be found in the Specification (ITT: Section 4).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Office Furniture including: Operator Chairs; Free Standing Chairs; Desking; Office Storage; & Metal Storage

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh Public Sector Organisations within the County Boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Furniture including Operator Chairs; Free Standing Chairs; Desking; Office Storage; & Metal Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Furniture including Operator Chairs; Free Standing Chairs; Desking; Office Storage; & Metal Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Furniture including Operator Chairs; Free Standing Chairs; Desking; Office Storage; & Metal Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen; & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Furniture including Operator Chairs; Free Standing Chairs; Desking; Office Storage; & Metal Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

All Wales Region covering Welsh public sector organisations committed to using the All Wales lot as detailed in the Specification attached within the tender documentation.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Educational Furniture including: Polypropene Chairs; Classroom Tables; Staff Furniture; & Educational Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh public sector organisations within the County boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd; & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Educational Furniture including: Polypropene Chairs; Classroom Tables; Staff Furniture; & Educational Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Educational Furniture including: Polypropene Chairs; Classroom Tables; Staff Furniture; & Educational Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Educational Furniture including: Polypropene Chairs; Classroom Tables; Staff Furniture; & Educational Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Educational Furniture including: Polypropene Chairs; Classroom Tables; Staff Furniture; & Educational Storage.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

All Wales Zone covering Welsh public sector organisations committed to using the All Wales lot as detailed in the Specification attached within the tender documentation.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Accommodation Furniture including: Bedroom Storage; Bedroom Tables; & Bedroom Chairs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh public sector organisations within the County boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd; & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Accommodation Furniture including: Bedroom Storage; Bedroom Tables; & Bedroom Chairs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Accommodation Furniture including: Bedroom Storage; Bedroom Tables; & Bedroom Chairs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Accommodation Furniture including: Bedroom Storage; Bedroom Tables; & Bedroom Chairs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen; & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Accommodation Furniture including: Bedroom Storage; Bedroom Tables; & Bedroom Chairs.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

All Wales Zone covering Welsh public sector organisations committed to using the All Wales lot as detailed in the Specification attached within the tender documentation.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Library Furniture including: Operator Chairs; Free Standing Chairs; Tables & Desks; & Library Storage & Shelving.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh Public Sector Organisations within the County Boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Library Furniture including: Operator Chairs; Free Standing Chairs; Tables & Desks; & Library Storage & Shelving.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Library Furniture including: Operator Chairs; Free Standing Chairs; Tables & Desks; & Library Storage & Shelving.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Library Furniture including: Operator Chairs; Free Standing Chairs; Tables & Desks; & Library Storage & Shelving.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen; & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Library Furniture including: Operator Chairs; Free Standing Chairs; Tables & Desks; & Library Storage & Shelving.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

All Wales Zone covering Welsh public sector organisations committed to using the All Wales lot as detailed in the Specification attached within the tender documentation.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Reused Office Furniture including: Operator Chairs; Free Standing Chairs; & Desking.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh Public Sector Organisations within the County Boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Reused Office Furniture including: Operator Chairs; Free Standing Chairs; & Desking.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Reused Office Furniture including: Operator Chairs; Free Standing Chairs; & Desking.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Reused Office Furniture including: Operator Chairs; Free Standing Chairs; & Desking.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen; & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Reused Office Furniture including: Operator Chairs; Free Standing Chairs; & Desking.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

All Wales Zone covering Welsh public sector organisations committed to using the All Wales lot as detailed in the Specification attached within the tender documentation.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is reserved for Supported Businesses under Article 19 of the EU Public Procurement Directive (2004).

This lot covers general furniture requirements.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

North Wales Zone covering Welsh Public Sector Organisations within the County Boundaries of Isle of Anglesey; Conwy; Denbighshire; Flintshire; Gwynedd & Wrexham.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is reserved for Supported Businesses under Article 19 of the EU Public Procurement Directive (2004).

This lot covers general furniture requirements.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mid Wales Zone covering Welsh public sector organisations within the County boundaries of Ceredigion & Powys.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is reserved for Supported Businesses under Article 19 of the EU Public Procurement Directive (2004).

This lot covers general furniture requirements

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

West Wales Zone covering Welsh public sector organisations within the County boundaries of Carmarthenshire & Pembrokeshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This lot is reserved for Supported Businesses under Article 19 of the EU Public Procurement Directive (2004).

This lot covers general furniture requirements.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

South Wales Zone covering Welsh public sector organisations within the County boundaries of Blaenau Gwent; Bridgend; Caerphilly; Cardiff; Merthyr Tydfil; Monmouthshire; Neath Port Talbot; Newport; Rhondda Cynon Taf; Swansea; Torfaen; & Vale of Glamorgan.

4)

Indication about different contract dates

5)

Additional Information about lots