CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Swansea University Science & Innovation Bay Campus

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Swansea University is requesting tenders for instruments that provide a technical solution to the two Lots listed below: -

Lot 1

REQ 1 – 1 Focused Ion Beam Scanning Electron Microscope (FIBSEM)

REQ 2 – 1 Large chamber tungsten / Lab Scanning Electron Microscope (SEM)

Lot 2

REQ 1 – 1 Inverted stage Reflected light Microscope (IRM)

REQ 2 – 1 Digital Microscope (DM)

REQ 3 – 7 Laboratory Optical Microscopes (LOMs)

REQ 4 – Flexible microscope image capture system

Swansea University will appoint one supplier only to each Lot.

The University will appoint the Most Economically Advantageous Tender for each Lot to supply the Goods and related Services. Tenderers may apply for one or both Lots.

The University will however accept consortium tenders. See the section entitled Consortium Bidding of this document for further information.

This supplier will act as the single point of contact during the installation and commissioning of the equipment. Subsequent equipment upkeep and technical support (including service contracts) should be provided by the OEMs (where they are not also the supplier) and or a certified servicing company.

This equipment will be installed in the Advanced Imaging of Materials Centre (AIM) a new bespoke designed facility that will form a core part of Swansea University’s £450M second campus development. The facility infrastructure will be completed in May of 2014 with equipment installations expected to be carried out between July and October. As such, particular attention will be paid to commitments to planning and implementation of delivery, installation and commissioning by the supplier. The AIM facility will house a wide variety of imaging and spatially resolved analytical techniques including (but not limited to): X-Ray Photoelectron Spectroscopy, X-Ray Diffraction, X-Ray tomography, Scanning Kelvin Probe atomic force microscopy, transmission electron microscopy and scanning vibrating electrode technique. Whilst the primary focus of the centre is to support materials science, it will be an open access facility and as such it will serve a broad range of other users from other fields (e.g. biosciences). The centre is interested where possible to integrate / correlate the data generated from these various techniques and those supplied as part of this requirement.

Funding for this equipment is being provided by the Welsh European Funding Office. For guidance the total budget available for this purchase is £1,200,000 including VAT.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=20477

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The University’s normal conditions of payment are net 30 days after receipt of goods

and or services. There are however occasions when the University’s standard terms of

payment will be inappropriate, and staged Payments will be required. In

circumstances where staged Payments are necessary, a maximum of 20% should

normally be made in advance with an equivalent amount held as a retainer for a

minimum period of three months after completion of the contract. Any variations to

these payment terms must be approved by the Head of Procurement or, in their absence,

the Purchasing Officer. Where appropriate a Bank guarantee or equivalent should be

arranged to cover any advanced payment in such a contract. In all cases where the

advance payment exceeds £5,000 in value then a bank guarantee should be provided,

unless the University obtains title to the goods which are the subject of the advance

payment.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

T56(15)

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

Swansea University Science & Innovation Bay Campus.

The funding for this contract is provided from a number of different sources including the Welsh Government, UK

Government, and European Investment Bank Loan and the project is part funded by the European Regional

Development Fund through the Welsh Government. The successful contractor will be required to comply with

reasonable requests for information from the University to satisfy its own needs or those of the funding bodies.

VI.3)

Additional Information

(WA Ref:20477)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Swansea University Procurement Department

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

REQ 1 – 1 Focused Ion Beam Scanning Electron Microscope (FIBSEM)

REQ 2 – 1 Large chamber tungsten / Lab Scanning Electron Microscope (SEM)

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described within the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

REQ 1 – 1 Inverted stage Reflected light Microscope (IRM)

REQ 2 – 1 Digital Microscope (DM)

REQ 3 – 7 Laboratory Optical Microscopes (LOMs)

REQ 4 – Flexible microscope image capture system

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As described within the tender documents.

4)

Indication about different contract dates

5)

Additional Information about lots