CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Velindre Cancer Centre, Whitchurch - Cardiff CF14 2TL

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This Contract Notice is for the provision of a Technical Advisor and a team of experts to provide professional property and technical services in relation to the Programme described below. The successful Provider must supply all the following services as a minimum requirement:

- Technical Adviser – Project Management in relation to the technical services

- Healthcare Planning

- Master Site Planning

- Building Services – M&E, civil & structural

- Cost Consultancy, Life Cycle Consultancy

- Utilities Advice

- Site Investigations, Surveys and Site Preparation,

- Site - Search & Selection

- CDM Co-ordinator

- Project Supervisor

- Design Services – to include all necessary disciplines – eg. architectural, acoustics, fire safety, landscape, environment sustainability, transport, highways

- Equipment Procurement

- Hard FM Advice

- Health & safety

- Environmental

- Construction Management

- BREAM Co-ordinator

- Planning Consultant

- Cancer is one of the key challenges facing health services today. Velindre NHS Trust provides a tertiary centre of excellence which delivers specialist, non-surgical cancer treatment for the 1.5 m population of South East Wales. Services are delivered at Velindre Cancer Centre itself, based in Cardiff, at a number of NHS sites in its catchment area and in patients’ own homes. Velindre Cancer Centre, which is at the centre of our current service provision, was built in 1956. Over the years it has been extended as demand upon services has increased and more capacity was required. The Cancer Centre environment is fast approaching the point whereby our skilled and dedicated staff will be unable to meet the needs of our patients in the manner we would wish to in the 21st century. As with all sites which have developed in this way, the buildings are cramped and some areas are in poor condition, with poor functional relationships. In many respects the Cancer Centre does not meet modern building standards.

Velindre NHS Trust has developed a vision for cancer services in response to this challenge. This vision goes beyond the development of a new building and facilities; a new service model is required. We wish to bring prudent health care and co-production to life in cancer services. A new relationship with citizens and patients is at the heart of realising this vision, by working in partnership to better understand what patients identify as realistic goals and supporting them to achieve it. This new service model will enable us to provide the best cancer services for our patients, combining first class clinical care with ground-breaking research to achieve quality of service, patient experience and clinical outcomes that are comparable with the best in Europe and the rest of the world.

To help deliver this exciting vision the Velindre NHS Trust requires a Technical Advisor (this term is used to describe an individual, it is envisaged that the Technical Advisor will have a team to support him or her) to support it on the journey of Transforming Cancer Services in South East Wales. The Technical Advisor will help the Trust and its stakeholders provide an outline design for a new set of services and facilities including a state of the art specialist cancer centre as part of a Reference Project which will then, subject to Ministerial approval, be issued to the market. The appointment will, subject to ongoing approvals, take the Trust to Outline Business Case and beyond, further supporting it during the service changes, procurement and construction phase of new facilities.

The Technical Advisor will bring together a team of highly skilled NHS approved professionals to deliver the service needs and requirements of this Programme. The Technical Advisor will be responsible for delivery and management of the team in relation to Transforming Cancer Services in South East Wales. It is expected that this will be a phased approach as more precisely detailed in the PQQ and Tender Documents. The lead organisation submitting the PQQ (and any subsequent tender) will be legally and practically responsible for the professional team acting for the Trust on the Programme.

This is a significant investment and it is expected that elements of the Programme will be procured via a NPD/PPP route. A ministerial announcement was made as to the Government intentions as to a NPD pipeline in Wales in May 2014. It is paramount that the Technical Advisor has the necessary experience and track record in successfully delivering similar schemes of this scale and complexity. The technical and professional capacity of the Technical Advisor and their team will be assessed in accordance with the Public Contract Regulations 2006.

The Authority may require bidders to satisfy minimum levels of economic or financial standing or technical or professional ability. Full details of this will be made available to each bidder.

Key timescales (Please note these are indicative timescales, which may change during the course of the procurement project, and suppliers will be notified accordingly):

- PQQ Return noon 10th February 2015 (via BRAVO)

- Tender issue to shortlisted parties 17:00 17th February 2015 (via BRAVO)

- Tender Return 17:00 24th March 2015 (via BRAVO)

- Interviews week commencing 30th March 2015

- Approval w/c 20th April with standstill period thereafter

- Commencement of Services 5th May 2015

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=20150

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent Company Guarantee in an agreed form, which will be issued at the ITT stage, will be required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If the Authority awards the contract to consortium or group of service providers it may require that consortium or group to form a legal entity before entering into, or as a term, of the contract. Further details will be supplied at ITT stage.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Criteria will be detailed in the PPQ along with the scoring mechanism

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

T269

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

1. The contracting authority reserves the right to use an electronic reverse auction.

2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the

internet.

3. The contracting authority is not bound to award a contract in whole or part.

4. The contracting authority will not bear the tender costs of any of the tenderers.

5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.

6. This notice is being placed by NHS Wales Shared Services Partnership – Procurement Services. For the purpose of

this procurement, the awarding authority will be Velindre NHS Trust.

7. Minimum time frame during which the tenderer must maintain the tender - 4 months from the date of submission of the tender.

8. This advertisement is placed by NHS Wales Shared Services Partnership - Procurement Services on behalf of

participating LHB's/Trusts in Wales for the totality of those LHB/Trust specific contractual arrangements.

The Contracting Authority will not accept completed PQQ's after the stated closing date.

This Procurement exercise is being carried out via Bravo e-tendering portal and you are required to register your

company's details so that you will have visibility of all open access opportunities, including this particular exercise.

The process of registering on the website is free and simple and is explained fully below:-

Pre Qualification Questionnaire for Professional Services - Technical Advisors - Transforming Cancer Services in South East Wales Project.

PQQ ref: pqq_31721.

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal:

https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click

“continue” - Enter your correct business and user details - Note the username you chose and click “Save” when

complete - You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the PQQ - Login to the portal with the username/password - Click the “PQQs / ITTs Open To

All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)

- Click on the relevant PQQ/ ITT to access the content. - Click the “Express Interest” button in the “Actions” box on the

left-hand side of the page. - This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area

reserved for your projects only) -You can now access any attachments by clicking the “Settings and Buyer Attachments”

in the “Actions” box.

3. Responding to the PQQ - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can

now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for

completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

CLOSING DATE AND TIME FOR RECEIPT OF PRE QUALIFICATION QUESTIONNAIRES IS NOON 10TH FEBRUARY 2015

(WA Ref:20150)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1). Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules, have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the Authority's website: www.procurement.wales.nhs.uk/service/terms

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent