CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Public Health Wales Trust

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

NHS Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

In 2010 Public Health Wales Trust, supported by Welsh Government, introduced the Harm Reduction Database (HRD) in all statutory and voluntary sector Needle and Syringe Programmes (NSP) services across Wales. The HRD was developed in response to research indicating a lack of consistency with regard high quality NSP provision, including accessibility of a full range of sterile injecting equipment. Since implementation the HRD has been further developed to include additional modules designed to reduce specific harms relating to substance misuse.

Public Health Wales Trust invites expressions of interest from suitably qualified organisations that could provide a fully integrated national data collection solution for specified harm reduction services in Wales following the contract expiry for the provision and management of an existing system on 31st August 2015

The HRD Wales provides an anonymous web-based mechanism for recording activity relating to the range of harm reduction services provided to those accessing substance misuse services. The unique client data collected includes demographic, health and social care service contact information as well as service level activity data.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=20049

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the invitation to tender (ITT) documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the ITT documents. Credit worthiness of the bidder will be assessed.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the bidder is with a special purpose company with separate legal personality established for the purposes of tendering for the contract, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The PQQ, which is available via the e sourcing portal (see below) will provide details.

Any economic operator may be excluded if it fulfils any or all of the criteria listed in Regulation 23 of the Public Contract Regulations 2006 (as amended).

Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register;

— Accept the terms and conditions and click "continue";

— Enter your correct business and user details;

— Note the username you chose and click "save" when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender:

— Login to the portal with the username/password;

— Click the "PQQs / ITTs open to all suppliers" link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier).

— Click on the relevant PQQ/ ITT to access the content.

— Click the "express interest" button at the top of the page.

— This will move the PQQ /ITT into your "my PQQs/ my ITTs" page. (this is a secure area reserved for your projects only).

—You can now access any attachments by clicking "buyer attachments" in the "PQQ/ ITT details" box.

3. Responding to the tender:

— Click "my response" under "PQQ/ ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining);

— You can now use the "messages" function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;

— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "submit response" button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Bidders should note that they will be required to enter into terms and conditions as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

The Contracting Authority will not accept completed PQQ's after the stated closing date.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.

All documents to be priced (where applicable) in sterling and all payments made in sterling.

In relation to Section II.1.9 above, variants will be accepted to the extent permitted in the tender documentation (if at all).

The tendering process will be undertaken in part via electronic means using the Bravo e-tendering system.

The initial term of the contract will be 3 years with an option to extend at the discretion of the contracting Authority up to a further 2 years.

(WA Ref:20049)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: Bidders should consult their legal advisor. The Contracting Authority will, on a voluntary basis, allow for a minimum 10 calendar day standstill period between notifying the award decision and concluding the contract.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent