CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This tender has been prepared on behalf of the Welsh Ministers, herein after referred to as ‘the Client’, in order to establish a Framework Agreement that will provide SMART Innovation Diagnostics for Manufacturing and Design projects across Wales.

This service shall form part of the SMART Innovation projects which will deliver advice and specialist support to help businesses with research & development, manufacturing, design, intellectual property, new product development, licensing and commercialisation – resulting in the creation of new products, processes, services, technologies and new technologically innovative businesses.

The Client is seeking to engage with quality providers to deliver a service that will provide design and manufacturing diagnostics for businesses across Wales. The successful provider(s) will be awarded onto the Framework agreement which will consist of two lots. The selection of providers for individual call off contracts will be subject to rotation and is explained fully within the tender documents.

The Framework Agreement will commence on the 01st May 2015 for a period of three years and will end on the 30th April 2018. An option to extend the agreement for up to a further year will be available to the Client; however this will be subject to a performance review. The client is not bound by any values or commitment with regards to the use of this agreement. A contract will not exist between the Client and the Framework Provider until such a time when a ‘call off’ occurs.

Please note that the Client will seek EU funding in respect of this service.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=19633

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The awarding authority reserves the right to request parent company and / or other guarantees of performance and financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer and complete all relevant questions within the 'Qualification Response'.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

In order to be considered for the invitation to tender, candidates will be required to obtain a 'pass' mark for all of the relevant questions within the 'Qualification' response. Further to this candidates must achieve a minimum of 40 marks for the 'Technical' response. A maximum of ten highest scoring candidates will be invited to tender for each lot. Where a number of candidates have equal scoring they will all be invited to tender, in which case more than ten suppliers may be invited to tender.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

C113/2014/2015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Welsh

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

The Business Innovation Programme

VI.3)

Additional Information

You may find it helpful to contact your regional Business Wales centre to seek general advice and guidance if you are

considering tendering for this and future public sector contracts. Potential bidders in Wales can access services at:

http://business.wales.gov.uk/growing-business/welsh-government-support-1/supplier-development-service-0

The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the

etenderwales portal https://etenderwales.bravosolution.co.uk. Tender documents and other information must be downloaded

from and returned through this portal. If you require any further assistance, the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: 0800 368 4850 / Fax: 020 7060 0480

E-TENDER INFORMATION:

- Go to https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the

User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration

page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register

again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your

Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please

contact the Helpdesk to gain access to the Platform.

- PQQs must be uploaded to the BravoSolution portal by 2pm on the deadline date given in this notice.

HOW TO FIND THE PQQ:

- Once logged in you must click on ‘PQQs Open to all Suppliers’

- The etender references for this contract are: Project_29213 and PQQ_31710.

- Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the

‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home

page.

- You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant

documents in the ‘Attachments’ area.

- Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not

contact the named person at the top of this notice.

(WA Ref:19633)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The successful providers must have substantial industry experience applicable to the Manufacturing sector in order to provide an expert diagnostic consultancy service to businesses across Wales.

The primary requirement of this service is to provide Manufacturing diagnostics to Welsh SMEs. The successful providers, shall, therefore be able advise on a wide range of manufacturing disciplines in writing.

The successful providers must have the ability to provide such a service across a wide range of manufacturing disciplines, which as a minimum shall include expertise in areas of sustainable and lean manufacturing; value stream and process mapping; 5 S and 6 Sigma; improving layout and space utilisation; reducing work in progress; improving quality and delivery; team building; new and innovative manufacturing techniques; and materials and production innovation (this list is not exhaustive).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The anticipated duration for this Lot is from 01 May 2015 to 30 April 2018 (with the option to extend for a further period of up to 1 year subject to performance reviews).

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The successful providers must have substantial industry experience applicable to the Design sector in order to provide an expert diagnostic consultancy service to businesses across Wales.

The primary requirement of this service is to provide Design diagnostics to Welsh SMEs. The successful providers shall, therefore be able advise on a wide range of design disciplines in writing.

The successful providers must have the ability to provide such a service across a wide range of design disciplines, which as a minimum shall include expertise in areas of materials and manufacture; product design; industrial design, design for manufacture; packaging design; eco-design; service design; design management; and branding.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The anticipated duration for this Lot is from 01 May 2015 to 30 April 2018 (with the option to extend for a further period of up to 1 year subject to performance reviews).

4)

Indication about different contract dates

5)

Additional Information about lots