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Summary

OCID:: ocds-kuma6s-017190
Published by:: Cyngor Gwynedd Council
Authority ID:: AA0361
Publication date:: 19 December 2014
Deadline date:: 12 February 2015
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Gwynedd Council wishes to set up a framework agreement with a number of contractors to deliver its reactive maintenance work to its non-housing buildings including, schools, libraries, day care centres, offices etc. CPV: 50700000, 50710000, 50711000, 45210000, 50712000, 45212000, 45213100, 45421100, 45421112, 45421132, 44221000, 50411200, 50531200, 51100000, 50116100, 45311000, 45311100, 45311200, 45315100, 45317000, 45350000, 45351000, 45332000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Gwynedd Council
Postal Address: Council Offices, Shire Hall Street
Town: Caernarfon	Postal Code: LL55 1SH	Country: UK
Contact Point: Corporate Property Unit For the attention of: Owain Samuel Owen	Telephone: +44 1286679255
E-Mail:	Fax:
General Address of the contracting authority (URL) www.gwynedd.gov.uk Address of the Buyers Profile (URL) http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361 Electronic access to information https://etenderwales.bravosolution.co.uk/home.html Electronic submission of tenders and requests to participate https://etenderwales.bravosolution.co.uk/home.html

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Gwynedd Council Reactive Maintenance Framework Agreement

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Gwynedd

NUTS Code UKL12

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Number:60

Duration of the framework agreement

Period in year(s):4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:5460000Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=17190

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50700000
Additional objects

50710000

50711000

45210000

50712000

45212000

45213100

45421100

45421112

45421132

44221000

50411200

50531200

51100000

50116100

45311000

45311100

45311200

45315100

45317000

45350000

45351000

45332000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Estimated total value of framework agreement is GBP 5,460,000. This estimate includes if both extension options are used.

II.2.2)

Options

Following an initial two year contract period, Gwynedd Council reserve the right to extend the contract for a further 2 one year period. The possible total length of the framework agreement is 4 years (2+1+1).

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

As specified in the ITT documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

As stated in the ITT documents

Minimum level(s) of standard possibly required

Public Liability Insurance - GBP 5,000,000

Employers Liability Insurance - GBP 5,000,000 (if appropriate)

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As stated in the ITT documents.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: No

B2) Criteria as stated below: Yes

	Criteria	Weighting
1	Price	70
2	Quality	30

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

RMF/2014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

12-02-2015 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

(WA Ref:17190)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

This could include work placements/apprenterships as part of students’ NVQ qualification in this field of work and / or temporary work placements for unemployed people interested in this sector etc.. Additionally, if you intend to sub-contract any element of the contract, we would expect you to advertise any sub-contracting opportunities on the Sell2wales website (www.sell2wales.gov.uk) as well as any other portal of your choice.

Community benefits will be treated on a non-core basis and therefore will not be scored as part of the evaluation process. However, whatever is included within your response will then become part of the contract, if successful and you will be required to provide updates during the contract term.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

19-12-2014

ANNEX B

Information About Lots

Lot No: 01 Title: General Builder Arfon

1)

Short Description

Carry out general building maintenance work in the Arfon area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50700000
Additional objects

45210000

45213100

45214200

3)

Quantity or scope

GBP 640,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 02 Title: Electrical Contractor Arfon

1)

Short Description

To carry out electrical work in the Arfon area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50532000
Additional objects

50532400

50710000

50711000

51110000

3)

Quantity or scope

GBP 720,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 03 Title: Mechanical Contractor Arfon

1)

Short Description

To carry out mechnical contractor works in Arfon area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50710000
Additional objects

50712000

51120000

45351000

3)

Quantity or scope

GBP 440,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 04 Title: General Plumbing Contractor Arfon

1)

Short Description

To carry out general plumbing work in Arfon area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	45330000
Additional objects

44115200

3)

Quantity or scope

GBP 260,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 05 Title: General Builder Dwyfor

1)

Short Description

To carry out general building work in the Dwyfor area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50700000
Additional objects

50710000

45210000

45211350

45213000

45213100

45214200

3)

Quantity or scope

GBP 620,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 06 Title: Electrical Contractor Dwyfor

1)

Short Description

To carry out electrical work in Dwyfor area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50531000
Additional objects

50532000

50710000

51100000

51110000

3)

Quantity or scope

GBP 560,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 07 Title: Mechanical Contractor Dwyfor

1)

Short Description

To carry out mechanical contractor work in Dwyfor area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50710000
Additional objects

51120000

51100000

45350000

45351000

3)

Quantity or scope

GBP 280,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 08 Title: General Plumbing Contractor Dwyfor

1)

Short Description

To carry out plumbing work in Dwyfor area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	39715000
Additional objects

45330000

44115210

44115200

3)

Quantity or scope

GBP 280,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 09 Title: General Builder Meirionnydd

1)

Short Description

To carry out general building work in Meirionnydd area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50700000
Additional objects

45210000

45211340

45212000

45213000

45213100

3)

Quantity or scope

GBP 560,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 10 Title: Electrical Contractor Meirionnydd

1)

Short Description

To carry out electrical contractor work in Meirionnydd area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50531000
Additional objects

50710000

51100000

3)

Quantity or scope

GBP 500,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 11 Title: Mechanical Contractor Meirionnydd

1)

Short Description

To carry out mechanical contracting work in Meirionnydd area of Gwynedd.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	50710000
Additional objects

50712000

51100000

51120000

45350000

45351000

3)

Quantity or scope

GBP 340,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 12 Title: General Plumbing Contractor Meirionnydd

1)

Short Description

To carry out general plumbing work in Meirionnydd area of Gwynedd

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	39715300
Additional objects

44115210

45330000

44115200

3)

Quantity or scope

GBP 220,000 over a four year period (if the extensions are undertaken). These figures are based on historical data.

4)

Indication about different contract dates

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
45210000	Building construction work	Works for complete or part construction and civil engineering work
45212000	Construction work for buildings relating to leisure, sports, culture, lodging and restaurants	Building construction work
45213100	Construction work for commercial buildings	Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
45315100	Electrical engineering installation works	Electrical installation work of heating and other electrical building-equipment
45311200	Electrical fitting work	Electrical wiring and fitting work
45311000	Electrical wiring and fitting work	Electrical installation work
45311100	Electrical wiring work	Electrical wiring and fitting work
50116100	Electrical-system repair services	Maintenance and repair services related to specific parts of vehicles
50531200	Gas appliance maintenance services	Repair and maintenance services for non-electrical machinery
45421100	Installation of doors and windows and related components	Joinery work
45421112	Installation of window frames	Joinery work
45421132	Installation of windows	Joinery work
51100000	Installation services of electrical and mechanical equipment	Installation services (except software)
45351000	Mechanical engineering installation works	Mechanical installations
45350000	Mechanical installations	Building installation work
45317000	Other electrical installation work	Electrical installation work
45332000	Plumbing and drain-laying work	Plumbing and sanitary works
50700000	Repair and maintenance services of building installations	Repair and maintenance services
50710000	Repair and maintenance services of electrical and mechanical building installations	Repair and maintenance services of building installations
50711000	Repair and maintenance services of electrical building installations	Repair and maintenance services of electrical and mechanical building installations
50411200	Repair and maintenance services of gas meters	Repair and maintenance services of measuring apparatus
50712000	Repair and maintenance services of mechanical building installations	Repair and maintenance services of electrical and mechanical building installations
44221000	Windows, doors and related items	Builders joinery

Delivery locations

ID	Description
1012	Gwynedd

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date

Details

07/01/2015 15:42

ITT codes to access documents on E-Tender Wales

In order to find the documents for each lot use the codes below to search within E-Tender Wales: itt_44594 - Generic ITT for all Lots itt_44596 - Lot 1 General Builder Arfon itt_44597 - Lot 2 Electrical Contractor Arfon itt_44598 - Lot 3 Mechanical Contractor Arfon itt_44599 - Lot 4 General Plumbing Contractor Arfon itt_44600 - Lot 5 General Builder Dwyfor itt_44601 - Lot 6 Electrical Contractor Dwyfor itt_44602 - Lot 7 Mechanical Contractor Dwyfor itt_44064 - Lot 8 General Plumbing Contractor Dwyfor itt_44605 - Lot 9 General Builder Meirionnydd itt_44606 - Lot 10 Electrical Contractor Meirionnydd itt_44607 - Lot 11 Mechanical Contractor Meirionnydd itt_44608 - Lot 12 General Plumbing Contractor Meirionnydd

Gwynedd Council Reactive Maintenance Framework Agreement

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

Section IV: Procedure

IV.1)

Type of Procedure

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: