CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Welsh Language translation service and Quality Assurance Framework Agreements.

CCDG is remitted to provide Careers Information, Advice and Guidance(CIAG)to groups and individuals of all ages through a range of media including the website, telephone, email, web chat, as well as, face to face interviews and group sessions. The combination of types of service clients receive is determined by the assessed need of the client(s) as they make initial contact. The primary means of accessing CIAG for most people is via the website, careerswales.com.

CCDG employs staff whose role it is to provide the day to day translation services and ensure that the channels of communication that we use with our partners and clients are appropriate within the bounds of the Welsh Language Act. As a newly formed company with a new remit from the Welsh Government there are occasions where it is expedient to outsource the translation work. To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.

Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for one year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.

Further information and the full specification of requirements can be obtained in the ITT document.

For more information and to obtain a copy of the ITT, please go to

http://tender.careerswales.com/translations/ITT.doc

http://tender.careerswales.com/translations/Framework AgreementLot1.pdf

http://tender.careerswales.com/translations/Framework AgreementLot2.pdf

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6426.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Please refer to Invitation to Tender document.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Please refer to Invitation to Tender document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please refer to Invitation to Tender document.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Please refer to Invitation to Tender document.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The buyer will only select you to tender if you have

of insurance for public liability, (5,000,000GBP);Employer’s Liability insurance (as required by legislation)of 10,000,000GBP; Professional Indemnity insurance of 1,000,000GBP and you confirm your insurance policies do or will provide the cover required in the Contract

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CW0011

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

ADDITIONAL INFORMATION

CCDG further reserves the right to cancel the tender process at any stage for any reason; to amend the terms and conditions of the tender process; and/or to award part only of the Framework Agreement. CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the products and services required and CCDG shall not be liable to any Tenderer as a result of this action. All Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process.

Any agreement entered into will be governed by English and Welsh law as applied in Wales and will be subject to the exclusive jurisdiction of the English and Welsh Courts. CCDG is working to strict timescales, please refer to the timescales detailed in the invitation to tender.

This is a voluntary Contract Notice for Part B services. Accordingly, the Public Contracts Regulations 2006 (SI 2006/5) (as amended) only apply in part. CCDG is constrained by the forms used by the Publications Office to describe the procedure as “Open” but CCDG does not bind itself to conduct the procurement process in accordance with the Open procedure nor to abide by any other part of the Public Contracts Regulations which does not expressly apply to Part B services.

(WA Ref:6426)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Aggrieved parties who consider they have been harmed or are at risk of harm by breach of CCDG’s obligations under the Public Contracts Regulations 2006 (SI 2006/5) (as amended) as relevant to Part B services may take action in the High Court.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Translation services

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

In the first year of the framework there may be a significant amount of Welsh translation required. CCDG is in the process of procuring an Interest Guide/ quiz and suite of Occupational information which will require translation before it can be up loaded to our website. The quantity of information is likely to be in the order of 2,000,000 words from a variety of resources including video scripts and information based articles. The translation work will be completed directly on to the web based product. After the first year the volume of work will fluctuate throughout the year and Tenderers should be aware that there will be periods where little or no translation is required.

To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Quality Assurance of Interest Guide Translation

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for one year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.

Tenderers may bid for and be awarded lots 1 and 2 but should note that given the amount of work envisaged to be undertaken under Lot 2, Tenderers need to ensure that (if successful in lots 1 and 2), they are in a position to deliver both the lots 1 and 2 services, with the emphasis being on the delivery of the lot 2 services, ie if a Tenderer is successfully appointed to lot 1 and lot 2 frameworks, the successful lot 2 service provider shall ensure that any services performed under lot 1 do not impact on the performance of its lot 2 services and therefore shall take this into account in deciding whether to accept any lot 1 work.

When the translation work has been allocated for the Interest Guide, the service providers will be expected to submit the completed work to the service provider who is appointed to undertake the quality assurance of this piece of work (Lot 2). It is expected that a flow of work from each of the service providers will be established by the end of May 2014. This is to ensure that the whole of the Interest Guide and the Occupational information (approx. 2,000,000 words) will be translated and quality assured by 31st October 2014

4)

Indication about different contract dates

5)

Additional Information about lots