Summary

OCID:: ocds-kuma6s-006367
Published by:: Caerphilly County Borough Council
Authority ID:: AA0272
Publication date:: 18 February 2014
Deadline date:: 02 April 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Caerphilly County Borough Council (CCBC) are seeking to appoint primary, secondary and tertiary supplier(s)within various lots under a Framework agreement for the provision of Dance and Fitness related services to Caerphilly Sport and Leisure Services. The lots will include for the provision of: Dance Dance related fitness Cover for existing, traditional exercise classes Sport Caerphilly, at this time only has a requirement for Dance providers to deliver extra curricular and community dance. Sport Caerphilly will not be utilising the fitness element of the agreement at this time. However, the provision must be made available to Sport Caerphilly if this position changes during the course of the Framework duration. CPV: 92342000, 92340000, 92342100, 92600000, 92620000, 98336000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Caerphilly County Borough Council
Postal Address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed	Postal Code: CF82 7PG	Country: UK
Contact Point: Procurement Services For the attention of: Nick Beynon	Telephone: +44 1443863161
E-Mail: beynon2@caerphilly.gov.uk	Fax: +44 1443863167
General Address of the contracting authority (URL) www.caerphilly.gov.uk Address of the Buyers Profile (URL) http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Framework Agreement for the Provision of Dance and Fitness Providers

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 26

II.1.2)

Main site or location of works, place of delivery or performance

Caerphilly County Borough Council

NUTS Code UK

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Maximum number:42

Duration of the framework agreement

Period in year(s):4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The lots will include for the provision of:

Dance

Dance related fitness

Cover for existing, traditional exercise classes

Sport Caerphilly, at this time only has a requirement for Dance providers to deliver extra curricular and community dance. Sport Caerphilly will not be utilising the fitness element of the agreement at this time. However, the provision must be made available to Sport Caerphilly if this position changes during the course of the Framework duration.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6367.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

92342100

92600000

92620000

98336000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of services at an agreed price for the Framework period. A contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider(s).

The contract duration is for a period of two years with the option to extend for a further period of 24 months

II.2.2)

Options

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

Provisional timetable for recourse to these options

12 months (from award of the contract)

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 24(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: No

B2) Criteria as stated below: Yes

	Criteria	Weighting
1	Price	20
2	Quality	80

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1138/13/MR

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 04-04-2014

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

04-04-2014 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

6 months from the deadline stated for receipt of tenders

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date: 04-04-2014 12:00
Place Penallta House

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

The Contractor shall ensure that all staff (new and existing) involved in this contract will be subject to a check with the Disclosure and Barring Service (DBS) in respect of working with Children and Vulnerable Adults. The Contractor must consider the certificate and deem that all or any staff are suitable for performing such duties.

The Contractor will inform the Authority on how they evidence their decision making in regard to all information disclosed as the result of a DBS check for all employees, potential employees or sub-contractors.

Any person who is found to be unsuitable as the result of any subsequent checks or changes in their DBS required during the period of the contract, will, after consultation between the Authority and the Contractor be removed. This will be conducted in accordance with the relevant Disciplinary procedures that are in place.

In circumstances where the Authority are made aware of an employee with a Contractor who has an unacceptable criminal conviction or other antecedents, the Authority will discuss this fully with the Contractor and may advise not to employ that person. The final decision on employment of any individual shall rest with the employer.

(WA Ref:6367)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

18-02-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: Caerphilly County Borough Council
Postal Address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed	Postal Code: CF82 7PG	Country: UK
Contact Point: Procurement Services For the attention of: Nick Beynon	Telephone: +44 1443863161
E-Mail: beynon2@caerphilly.gov.uk	Fax: +44 1443863167
Internet Address (URL): www.caerphilly.gov.uk

ANNEX B

Information About Lots

Lot No: 01 Title: Contemporary Dance

1)

Short Description

Draws on both classical ballet and modern dance. Utilises both the strong and controlled legwork of ballet and modern dance's stress on the torso, and also employs contact-release, floor work, fall and recovery, and improvisation characteristic of modern dance.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

Allocation of work will be based on the Quality/Price score submitted. Initially representatives of the Authority will approach the Primary supplier offering the highest Quality/Price score for a particular Lot.

However if the Primary supplier is unable to provide this service, officers will contact the secondary supplier and if relevant the tertiary supplier within the relevant Lot until our requirements are met.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 02 Title: Latin & Ballroom

1)

Short Description

Denotes dances that originated in Latin America and to name a category of International style ballroom dances e.g. samba, rumba, waltz, cha cha cha, salsa, quick step

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 03 Title: Street

1)

Short Description

Vernacular dance referring to dance styles such as bebop, body popping etc. Street dance takes any form of popular music - from pop to hip hop - and choreographs routines to the beats.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92340000
Additional objects

92342000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 04 Title: Latino Fit, or appropriate equivalent

1)

Short Description

Combines the dance moves of Salsa, Mambo, Merengue, Cha Cha Cha, Samba and many more into one class and doesn’t require partners.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92340000
Additional objects

92342000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 05 Title: Zumba or Zumba related activities

1)

Short Description

An aerobic fitness programme featuring movements inspired by various styles of Latin American dance and performed primarily to Latin American dance music.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 06 Title: Circuit Training

1)

Short Description

A form of body conditioning or resistance training using high-intensity aerobics. It targets strength building and muscular endurance.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 07 Title: Boxercise

1)

Short Description

A form of exercise based on boxing training and using boxing equipment

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 08 Title: Aerobics

1)

Short Description

Vigorous aerobic exercise classes designed to increase cardiovascular efficiency accompanied to music

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 09 Title: Aqua Aerobics

1)

Short Description

Performance of aerobic exercise in shallow water. Done mostly vertically and without swimming typically in waist deep or deeper water, it is a type of resistance training.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 10 Title: Group/Indoor Cycling

1)

Short Description

Form of exercise with classes focusing on endurance, strength, intervals, high intensity, and recovery and involves using a special stationary exercise bike with a weighted flywheel in a classroom setting. It is commonly called spinning.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 11 Title: Yoga

1)

Short Description

Ascetic discipline, a part of which, including breath control, simple meditation, and the adoption of specific bodily postures, is widely practised for health and relaxation

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 12 Title: Pilates

1)

Short Description

A system of exercises using special apparatus, designed to improve physical strength, flexibility, and posture, and enhance mental awareness.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 13 Title: Hoop Blast, or appropriate equivalent

1)

Short Description

An aerobic exercise class using a weighted hoola hoop accompanied to music.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 14 Title: Roller Skating

1)

Short Description

An activity of skating on roller skates, which is accompanied to music.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	92342000
Additional objects

92340000

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
92342100	Ballroom dance-instruction services	Dance-instruction services
92340000	Dance and performance entertainment services	Entertainment services
92342000	Dance-instruction services	Dance and performance entertainment services
92600000	Sporting services	Recreational, cultural and sporting services
92620000	Sport-related services	Sporting services
98336000	Training, workout or aerobic services	Physical well-being services

Delivery locations

ID	Description
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
FEB022281: Framework Agreement for the Provision of Dance and Fitness Providers Publication date: 18 February 2014 Deadline date: 02 April 2014 00:00 Notice type: Contract Notice Authority name: Caerphilly County Borough Council
APR029002: Framework Agreement for the Provision of Dance and Fitness Providers Publication date: 03 April 2014 Notice type: Additional Information Authority name: Caerphilly County Borough Council

About the buyer

Main contact:: beynon2@caerphilly.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
03/04/2014 10:48	Notice Cancelled This notice has been cancelled. The original deadline date of 04/04/2014 is no longer applicable. Please note, this current Tender opportunity has been withdrawn, and will be re-issued within the coming weeks. All suppliers registered to the relevant CPV codes will receive an automatic notification once the new Tender opportunity is live.

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Framework Agreement for the Provision of Dance and Fitness Providers

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: