CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Welsh Further Education Purchasing Consortium |
Unit 7 Cae Gwyrdd, Greenmeadow Springs |
Tongwynlais, Cardiff |
CF15 7AB |
UK |
Procurement
Kelly Smith |
+44 2920528375 |
kelly.smith@collegeswales.ac.uk |
+44 2920528390 |
http://www.wfepc.com/english/
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0215
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Bridgend College
Cardiff & Vale College
Coleg Ceredigion
Coleg Gwent
Coleg Harlech WEA
Grwp Llandrillo Menai
Coleg Sir Gar
Grwp NPTC Group
Gower College Swansea
St David's Catholic College
Coleg y Cymoedd
Merthyr Tydfil College
Pembrokeshire College
Coleg Cambria
YMCA Community College
WEA South
Trinity St Davids
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySupply of Books & Library Media |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Wales
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged10 |
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Duration of the framework agreement36 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement930000GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The WFEPC wish to tender for the provision of Books and Library Media for its members. Due to the recent merger of Trinity St Davids with Coleg Sir Gar, the former may also participate in the framework.
This tender will consist of three Lots. Lot 1 is for Books and Library Media, it will consist of books plus all the additional services identified in Lot 1 Section 2A. Lot 2 is for electronic books and services. Lot 3 WFEPC require one platform for the Further Education in Wales which will act as a one stop shop for the Sector for their common and repetitive books. This platform which will house a popular and common ebooks.
We will be looking at how we can improve sustainability regarding the products we purchase together with ways on how tenderers address sustainability within their services.
Please note that the weighting shown in this notice will be applied to each of the Lots.
In addition, we will be asking tenderer what community benefits they are able to offer the FE Sector.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=4184.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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22113000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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930000 GBP |
II.2.2)
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OptionsAn option to extend for a period of 12 months |
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Provisional timetable for recourse to these options12 |
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
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III.2.3)
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Technical capacity
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Price |
50 |
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Contract Management |
15 |
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Technical Merit |
5 |
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Sustainability |
5 |
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Economic/Financial Standing |
10 |
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Service & Quality |
15 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
WFEPC004/14
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 03-02-2014
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 03-02-2014
16:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 31-03-2015 |
IV.3.8)
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Conditions for opening tenders
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03-02-2014
17:00 Unit 7, Cae Gwyrdd, Greenmeadow Springs Business Park, Tongwynlais, Cardiff, CF15 7AB
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 28th January 2017 |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
(WA Ref:4184)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
fforwm services |
fforwm services, WFEPC, Unit 7, Cae Gwyrdd, Greenmeadow Springs Business Park, Tongwynlais, |
Cardiff |
CF15 7AB |
UK |
cheryl.brown@collegeswales.ac.uk |
+44 2920528380 |
www.wfepc.com |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 10-12-2013 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Welsh FE Purchasing Consortium |
Unit 7 Cae Gwyrdd, Greenmeadow Springs |
Tongwynlais, Cardiff |
CF15 7AB |
UK |
Procurement
Kelly Smith |
+44 2920528375 |
kelly.smith@collegeswales.ac.uk |
+44 2920528390 |
http://www.wfepc.com/english/ |
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ANNEX B
Information About Lots
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1
Library Books & Associated Services |
1)
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Short Description
Consist of books and addional services as highlighted in the tender document
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2)
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Common Procurement Vocabulary (CPV)
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22113000 |
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3)
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Quantity or scope
Various quantity
285000
GBP.
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4)
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Indication about different contract dates 01-04-2014 31-03-2017 |
5)
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Additional Information about lots
Option to extend for a period of 12 months
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ANNEX B
Information About Lots
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2
E-books & Associated Services |
1)
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Short Description
Lot 2 is for electronic books and services
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2)
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Common Procurement Vocabulary (CPV)
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30211300 |
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3)
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Quantity or scope
Quantity unknown
20000
GBP.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
Option to extend for a period of 12 months
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ANNEX B
Information About Lots
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3
E-books platform for Welsh FE Colleges |
1)
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Short Description
We require one electronic platform for the Further Education in Wales which will act as a one stop shop for the Sector for their common and repetitive books. This platform which will house a selection of popular and common ebooks
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2)
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Common Procurement Vocabulary (CPV)
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30211300 |
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3)
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Quantity or scope
One Platform
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
Option to extend for a period of 12 months
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