CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Powys County Council

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The purpose of this document is to invite applications from suitably qualified and experienced contractors for a Contract, which will run for three years (with an option to extend for a further 24 months). The total value of the works over three years will be in the region of £2,100,000

In order to participate in this tender, contractors are required to be Constructionline registered and CHAS compliant (or equivalent), they must be GasSafe, HETAS, MCS and OFTEC registered, and must hold relevant levels of insurance as specified.

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

A Heating and Services team within the Housing section of Powys County Council manages the delivery of the services specified in the tender documents.

The asset list is included in Appendix 3. Contractors should note that in addition to domestic appliances there are two Commercial gas boilers installations included in Lot 1 -- North

Please refer to the Specifications as shown in Section 6 for further information.

Section 7 of these documents contains the Terms and Conditions of this contract.

The Council’s is to appoint two Contractors to the Contract, one to each Lot below, who will manage and carry out the work as described in these documents, in the work area (or Lot) they are awarded: Contractors can only apply for one lot.The two work areas are:

Lot 1 - - North area of Powys

Lot 2 - - South area of Powys

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=4007.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

as per the Tender Documents

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

as per the tender documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Internet address(es): http://etenderwales.bravosolution.co.uk

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access ITTs” link.

- Click on the relevant ITT to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 368 4850 / Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name: www.etenderwales.bravosolution.co.uk

(WA Ref:4007)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As per the tender documents

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

3.1 North

- 1867 NAT GAS & LPG installations.

- 287 Oil-fired boilers.

- 125 Solid Fuel Installations (1 service per annum and two sweeps)

- 24 Air Source Heat Pumps.

- 24 Unvented Hot Water Cylinders

- 5 Employer Owned Gas Cookers

4)

Indication about different contract dates

5)

Additional Information about lots

Contractors can bid for one Lot only

ANNEX B

Information About Lots

1)

Short Description

The appointed Contractors will be expected to undertake fully comprehensive inspection, testing, servicing, maintenance and breakdown response of domestic appliances for space heating and hot water in Powys County Council

The successful Contractor is required to provide the services as described in the Invitation to Tender Documents and particularly Part 6 Operation, Requirements and Specifications.

The successful Contractors will be required to carry out this service in the Lot area they are awarded to for all fuel types.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

3.2 South

- 2060 NAT GAS & LPG installations

- 466 oil-fired boilers,

- 144 Solid Fuel Installations (1 service per annum and two sweeps)

- 10 Air Source Heat Pumps

- 10 Unvented Hot Water Cylinders

- 5 Employer Owned Gas Cookers.

4)

Indication about different contract dates

5)

Additional Information about lots

Contractors can bid for one Lot only