Summary

OCID:: ocds-kuma6s-038652
Published by:: HEPCW
Authority ID:: AA0217
Publication date:: 19 December 2015
Deadline date:: 29 January 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Computer Equipment and mobile devices using an Apple Operating System and value added services where appropriate. The estimated value of the agreement based on historical data is in the region of GBP100,000,000 per annum. This estimate includes institutional purchases (35% of total expenditure) and permitted personal purchases by registered students and staff (on campus)of approved organisations (65%) and is subject to the extent of participation across the sector. This is the total estimated spend by all participants and not the value of business placed by the lead contracting authority. The overall agreement will encompass various hardware, software, peripherals and accessories on which the Apple OS X and iOS operating systems (and future upgrades and derivatives) must run natively. The agreement also encompasses value added services (to be defined) as required. CPV: 30213000, 30213100, 30213200, 30213300.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Cardiff University
Postal Address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff	Postal Code: CF24 0DE	Country: UK
Contact Point: HEPCW / Cardiff University For the attention of: Howard Allaway / Tony Hale	Telephone: +44 2920874016
E-Mail: hepcw@wales.ac.uk	Fax:
General Address of the contracting authority (URL) hepcw.ac.uk Address of the Buyers Profile (URL) http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0217 Electronic access to information https://in-tendhost.co.uk/cardiffuniversity/aspx/Home Electronic submission of tenders and requests to participate https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

http://www.apuc-scot.ac.uk

http://www.nwupc.ac.uk

http://www.neupc.ac.uk

http://www.lupc.ac.uk

http://www.supc.ac.uk

http://www.hepcw.ac.uk

http://www.rcuk.ac.uk/

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

HE National Apple Equipment & Services Framework Agreement

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various

NUTS Code UK

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Maximum number:6

Duration of the framework agreement

Period in year(s):4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Range between 400000000and 500000000Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=38652.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	30213000
Additional objects

30213100

30213200

30213300

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The estimated value of the agreement based on historical data is in the region of GBP105,000,000 per annum. This estimate includes institutional purchases and permitted personal purchases by registered students and staff (on campus) of approved organisations, and is subject to the extent of participation across the sector. The overall agreement will encompass various hardware, software, peripherals and accessories on which the Apple OSX and iOS operating systems (and future upgrades and derivatives) must run natively, and value added services.

Organisations that may participate in this proposed Agreement must mandatorily satisfy criteria (i) & (ii) below, plus at least one of the remaining qualifying criteria (iii)-(v):

(i) mandatory: be classed by the ONS (Office of National Statistics) as a public sector body according to established criteria for accounting, governance and classification.

(ii) mandatory: be a registered member of at least one of the following UK Higher Education Regional Purchasing Consortia:- Advanced Procurement for Universities and Colleges Limited (APUC); Higher Education Purchasing Consortium, Wales (HEPCW); London Universities Purchasing Consortium (LUPC); North West Universities Purchasing Consortium (NWUPC), North East Universities Purchasing Consortium (NEUPC); Southern Universities Purchasing Consortium (SUPC); or be a UK Research Council incl. RCUK Ltd.

(iii) be formally associated with a recognised UK degree-awarding institution via an established long-term funding stream for teaching and/or research, and/or a defined legal business relationship.

(iv) provide recognised UK Further or Higher Education courses.

(v) have recognised UK Higher Education degree-awarding powers.

The right is reserved during the period of this Agreement to make additions to or subtractions from the list of participating organisations broadly within the above criteria (i)-(v) at the joint discretion of the lead university (currently Cardiff University) and the approved contractor(s).

Individual purchases may be made by staff and/or registered students of approved participating organisations as above at the Agreement prices and related warranty terms. Specific conditions of contract are anticipated to be required for such purchases, independently from the institutional conditions of contract.

Estimated value range between400000000and 500000000
Currency: GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Period in month/s: 48(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Requirements detailed within the tender documents.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

As defined within the tender documents.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As defined within the tender documents.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITS6003-HW

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Notice Number in OJ 2015/S 154-283715of 12-08-2015

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

29-01-2016 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

Until 31-05-2016

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date: 29-01-2016 13:00
Place Cardiff University, McKenzie House - Purchasing Section

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Some institutions, including the University of Cambridge, are not public bodies within the meaning of the Public Contracts Regulations 2015 or the Procurement Directive 2004/18. They may advertise their contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the procurement legislation. Their aim is to apply best tendering practice and secure the best value outcome for the University.

Although the framework itself is not part of an EU funded project, individual call-offs from the framework may be part of an EU funded project.

(WA Ref:38652)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

19-12-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: Cardiff University
Postal Address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff	Postal Code: CF24 0DE	Country: UK
Contact Point: HEPCW For the attention of: Howard Allaway	Telephone: +44 2920874016
E-Mail: hepcw@wales.ac.uk	Fax:
Internet Address (URL): hepcw.ac.uk

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name: Cardiff University
Postal Address: Purchasing Section, McKenzie House, 30-36 Newport Road
Town: Cardiff	Postal Code: CF24 0DE	Country: UK
Contact Point: HEPCW For the attention of: Howard Allaway	Telephone: +44 2920874016
E-Mail:	Fax:
Internet address (URL):https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: Cardiff University
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet address (URL):https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

ANNEX B

Information About Lots

Lot No: 1 Title: Supply only

1)

Short Description

Supply of various hardware, software, peripherals and accessories.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	30230000
Additional objects

30213100

30213200

30213300

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 2 Title: Supply of Products & Services

1)

Short Description

Supply of hardware, peripherals, software, accessories and services.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	30230000
Additional objects

30213100

30213200

30213300

3)

Quantity or scope

As with Lot 1, but the provision of additional value added services.

4)

Indication about different contract dates

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
30213300	Desktop computer	Personal computers
30213000	Personal computers	Data-processing machines (hardware)
30213100	Portable computers	Personal computers
30213200	Tablet computer	Personal computers

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
100	UK - All
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
DEC115810: HE National Apple Equipment & Services Framework Agreement Publication date: 19 December 2015 Deadline date: 29 January 2016 00:00 Notice type: Contract Notice Authority name: HEPCW
APR128522: HE National Apple Equipment & Services Framework Agreement Publication date: 01 April 2016 Notice type: Contract Award Notice Authority name: HEPCW

About the buyer

Main contact:: hepcw@wales.ac.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

HE National Apple Equipment & Services Framework Agreement

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

Section IV: Procedure

IV.1)

Type of Procedure

Justification for the choice of accelerated procedure

IV.1.1)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: