CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

South West Wales (Swansea Carmarthen & Lampeter)

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The University of Wales Trinity Saint David (UWTSD) (hereafter referred to as the University (or UWTSD) wishes to appoint the following:_

Lot 1. Cost Management Services

Lot 2. Project Management Services

Lot 3. Principal Designer

Lot 4. BREEAM Assessor

Lot 5. Supervisor

Lot 6. BIM Coordinator

to deliver professional services for their proposed project in the Swansea Waterfront Innovation Quarter.

The proposed University facilities at SA1 will be delivered in two phases.

Phase 1 will provide the new Faculty of Architecture, Computing & Engineering (FACE) together with the new Library. The gross internal area for Phase 1 is 12,173m2 and is scheduled to start on site July 2016, ready for the start of the 2018 academic year.

Phase 2 will provide the Business Precinct, Education, Student Centre and Sports Centre. The gross internal area is 18,672m2 and is scheduled to start on site January 2019, ready for the start of the 2021 academic year.

This PQQ relates to both Phase 1 and Phase 2.

5. Required Professional Services

Lot 1. Cost Management Services

Focussing primarily on cost advice and support for RIBA Work Stages 4 - 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). The Cost Manager should be capable of delivering, directly or with limited specified expert support, all necessary professional services to assist the Project Director in delivering all cost management aspects of the project.

Note, cost management services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

Lot 2. Project Management Services

Focussing primarily on project management services for RIBA Work Stages 4 - 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). The Project Manager will be managing a two stage design & build construction procurement process and subsequent management of the building contract.

Note, project management services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments

Lot 3. Principal Designer Consultant

In accordance with the 2015 CDM Regulations, The Principal Designer Consultant will have responsibility for the co-ordination and management of Health and Safety during the pre-construction phase of the project; liaising with the Principal Contractor to help in the planning, managing, monitoring, and coordination of the construction phase; delivering the Health & Safety File at completion. Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT).

Note, Principal Designer Consultant services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

Lot 4. BREEAM Assessor

The BREEAM Assessor will undertake and guide the University through the formal BREEAM assessment and certification process for the project, focussing on RIBA Work Stages 4-6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). Services to include preparing, updating and issuing assessments during the design and construction phases leading to the issue of a Final Post Construction stage report to BRE.

Note, BREEAM pre-assessments for Phase 1 RIBA Work Stages 2 and 3 are currently being delivered by existing appointments.

Lot 5. Supervisor

Subject to a decision on the form of contract, the University may have to appoint a Supervisor to ensure that the works are delivered to an agreed standard of quality and in accordance with the design including specification. The overall objective of the Supervisor is to protect the interests of the University, whilst ensuring works are carried out in accordance with the contract. Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT).

Note, Supervisor consultancy services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

Lot 6. BIM Coordinator

The University wishes to appoint a BIM coordinator to implement a BIM project set up which will set the goals for the project’s BIM workflow and management requirements. Principal responsibilities to include:- managing processes and procedures for information exchange; initiating and implementing the Project Information Plan and Asset Information Plan; assisting in the preparation of Project Outputs e.g. data drops; implementation of the BIM Protocol, including updating the Model Production and Delivery Table.

Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT). Note, BIM Coordinator consultancy services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=33699.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

UWTSD1516/21

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:33699)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Focussing primarily on cost advice and support for RIBA Work Stages 4 - 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). The Cost Manager should be capable of delivering, directly or with limited specified expert support, all necessary professional services to assist the Project Director in delivering all cost management aspects of the project.

Note, cost management services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Focussing primarily on project management services for RIBA Work Stages 4 - 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). The Project Manager will be managing a two stage design & build construction procurement process and subsequent management of the building contract.

Note, project management services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

In accordance with the 2015 CDM Regulations, The Principal Designer Consultant will have responsibility for the co-ordination and management of Health and Safety during the pre-construction phase of the project; liaising with the Principal Contractor to help in the planning, managing, monitoring, and coordination of the construction phase; delivering the Health & Safety File at completion. Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT).

Note, Principal Designer Consultant services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The BREEAM Assessor will undertake and guide the University through the formal BREEAM assessment and certification process for the project, focussing on RIBA Work Stages 4-6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in ITT). Services to include preparing, updating and issuing assessments during the design and construction phases leading to the issue of a Final Post Construction stage report to BRE.

Note, BREEAM pre-assessments for Phase 1 RIBA Work Stages 2 and 3 are currently being delivered by existing appointments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Subject to a decision on the form of contract, the University may have to appoint a Supervisor to ensure that the works are delivered to an agreed standard of quality and in accordance with the design including specification. The overall objective of the Supervisor is to protect the interests of the University, whilst ensuring works are carried out in accordance with the contract. Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT).

Note, Supervisor consultancy services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The University wishes to appoint a BIM coordinator to implement a BIM project set up which will set the goals for the project’s BIM workflow and management requirements. Principal responsibilities to include:- managing processes and procedures for information exchange; initiating and implementing the Project Information Plan and Asset Information Plan; assisting in the preparation of Project Outputs e.g. data drops; implementation of the BIM Protocol, including updating the Model Production and Delivery Table.

Services are required for RIBA Work Stages 4 – 6 for Phase 1 and RIBA Work Stages 2 – 6 for Phase 2 (to be further detailed in the ITT). Note, BIM Coordinator consultancy services for Phase 1 RIBA Work Stages 2 and 3 currently being delivered via existing appointments.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

1

4)

Indication about different contract dates

5)

Additional Information about lots