CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Cardiff and Vale College |
Colcot Road, |
Barry |
CF62 8YJ |
UK |
Procurement
FAO - Procurement |
+44 03030301010 |
tenders@cavc.ac.uk |
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www.cavc.ac.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0421
www.sell2wales.gov.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Further Education Provider |
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityCardiff and Vale College - Outsourced IT |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
Cardiff and the Vale of Glamorgan
UKL22 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Cardiff and Vale College are looking to outsource their IT Services Department.
The managed service will be responsible for all aspects of IT within the college e.g. all IT Infrastructure, devices and software; 1st, 2nd and 3rd line user and technical support; asset management; backup solution; VOIP; mobile device management and printing.
It is really important to the college that the new IT Services Department has an outstanding customer satisfaction from staff and students while providing value for money.
The College is looking for flexible working hours to meet the needs of the business ensuring there is an out of core business hours service for key services/systems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=28850.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72514000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
Yes |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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175000250000 GBP |
II.2.2)
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Options12 Months + 12 Months |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
This will be detailed in the Pre-Qualification / Invitation to Tender documents.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
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III.2.3)
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Technical capacity
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate57 |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CAVC-15-IT-004
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 16-07-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 04-08-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
(WA Ref:28850)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details of community benefit expectation will be detailed within the ITT documentation.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 18-06-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Cardiff and Vale College |
Colcot Road |
Barry |
CF62 8YJ |
UK |
Procurement
FAO - Procurement |
+44 03030301010 |
tenders@cavc.ac.uk |
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www.cavc.ac.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Cardiff and Vale College |
Colcot Road |
Barry |
CF62 8YJ |
UK |
Procurement
FAO - Procurement |
+44 03030301010 |
tenders@cavc.ac.uk |
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www.cavc.ac.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Cardiff and Vale College |
Colcot Road |
Barry |
CF62 8YJ |
UK |
Procurement
FAO - Procurement |
+44 03030301010 |
tenders@cavc.ac.uk |
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www.cavc.ac.uk |
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