CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Caerphilly County Borough

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Caerphilly County Borough Council is responsible for, the routine maintenance of all street lights and illuminated street signs and bollards under their ownership. This contract will cover street lighting services and/ or works including the repair of faults, lamp changing, electrical testing and replacement of street lighting.

The contract includes both planned and reactive maintenance and the provision of an emergency response service. An authorized officer will place orders when necessary.

The services and/ or works will be at various locations throughout the County Borough of Caerphilly Area.

The contract will be let for an initial period of five years with the option to extend for an additional five years (year on year) and is intended to commence on 1st November 2015. The contract will be based on the Institution of Civil Service Managers’ NEC3 Term Service Contract (third edition June 2005) (incorporating NEC Amendments June 2006 and September 2011) with main option clause A (Priced Contract with Price List), and will include a Price Fluctuation Clause.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=28721.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Secondary option clause X4 (Parent Company Guarantee) has been included. A certified copy of the Ultimate Parent Company Board Meeting minutes or letter signed by the Company Secretary and a Director (or two Directors) clearly and unambiguously confirming that they will enter into the Parent Company Guarantee when requested will be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified. Save that in the case of a partnership or consortium or other group of more thatn one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis).

Where the contract is with a special purpose company with separate legal personality established for the project, the

contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

It has been confirmed by the current provider of this service that there are TUPE (Transfer Of Undertakings Protection Of Employment Regulations 2006) implications attached to this contract.

Caerphilly County Borough Council for the purposes of this project has adopted Constructionline, the UK government certification service for construction-related Tenderers, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.

If you are already registered with Constructionline, you will not need to complete our full selection stage questionnaire assessment – simply supply your Constructionline membership number and complete the marked questions that we will require you to complete.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate and that you are registered for the following work category, Provision of Street Lighting – CPV 45316110, Installation of Road Lighting Equipment.

You must do this by 17 July 2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Seonaid Culliford on 07801136626 or seonaid.culliford@capita.co.uk for assistance.

Tenderers that are not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract please contact Andrew Turner on 07860 949906 or andrew.turner2@capita.co.uk you will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 31 July 2015

Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the selection stage question requirements, through the completion of the submitted response provided.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

The Tenderer will be required to fulfil the role of principal contractor for the purposes of the Construction (Design and Management) Regulations 2015 (CDM 2015).Confirmation of compliance with the 17th Edition Wiring Regulations, British Standard (BS7671) to which all commercial, domestic and industrial electrical installation services and/ or works must comply.

Demonstrate membership to the Highway Electrical Association.

Demonstrate that you are registered by the NICEIC and are assessed on a regular basis to ensure that you are competent and capable of meeting the relevant technical and safety standards, codes of practice and rules of the Schemes you are registered to.

Demonstrate compliance for the installation and maintenance of highway and exterior lighting for the public and private sectors, and the requirements of National Highway Sector Scheme 8 – The Overseeing and / or Installation and / or Maintenance of Highway Electrical Services and/ or works.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1345/15/CD

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Access to the project and to the documentation attached to this notice via the Proactis Plaza E-Tender System will be made available on the 25 June 2015. Therefore, bidders are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Register Now’ button at the bottom of the window

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generatethe Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click ‘Register’.

5. You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to Enter Organisation Details.

6. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes(CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click ‘Next’. This takes you in to the Welcome window.

9. In the ‘Welcome’ window please enter your Organisation name, Organisation ID and User Name (User ID).You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click ‘Done’ and you will enter the Supplier Home page.

Caerphilly County Borough Council for the purposes of this project has adopted Constructionline, the UK government certification service for construction-related Tenderers, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.

If you are already registered with Constructionline, you will not need to complete our full selection stage question assessment – simply supply your Constructionline membership number and complete the marked questions that we will require you to complete.

Please ensure you log-in to your Constructionline profile and confirm the information they hold on your company is accurate and that you are registered for the following work category, Provision of Street Lighting – CPV 45316110, Installation of Road Lighting Equipment.

You must do this by 17 July 2015 to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Seonaid Culliford on 07801136626 or seonaid.culliford@capita.co.uk for assistance.

Tenderers that are not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. To register in relation to this contract please contact Andrew Turner on 07860 949906 or andrew.turner2@capita.co.uk you will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 31 July 2015

Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the selection stage question requirements, through the completion of the submitted response provided.

(WA Ref:28721)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the Form of Contract, the Council is advocating the use of Community Benefits as a non core requirement and as such the following clauses will apply under the NEC 3 Form of Contract, Option Z Clause number Z32. The Council has identified some Community Benefit outcomes, which it is seeking to achieve in respect of this contract, through working in partnership with the successful Supplier/Contractor to deliver positive outcomes, and consider these outcomes to be proportionate and relevant to the subject matter of the contract.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained