CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Finance Wales |
Finance Wales, 1 Capital Quarter, Tyndall Street |
Cardiff |
CF10 4BZ |
UK |
Business Services Manager
Sarah Patnett |
+44 2920338100 |
procurement@financewales.co.uk |
+44 2920338101 |
www.financewales.co.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0555
www.sell2wales.gov.uk
www.sell2wales.gov.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityProvision of E-mail marketing services |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract7 |
II.1.2)
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Main site or location of works, place of delivery or performance
Cardiff
UKL22 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Finance Wales (FW) is seeking to identify an integrated e-mail marketing service provider to provide an email marketing platform/system/service (“the Solution”) together with a managed service and associated design, marketing and technical support services (the “Services”) in each case which meets the requirements in FW’s invitation to tender for the Services and the Solution, a draft copy of which has been made available to the market with a copy of these instructions and the PQQ.
The Solution and the Services will enable FW to undertake a range of e-mail marketing campaigns to its target market to achieve its marketing objectives, which include:-
- Stimulating the desire for investment;
- Stimulating the desire to invest in FW;
- Exploit the potential of its intermediaries channel;
- Exploit the potential of its portfolio.
A detailed specification and further information regarding FW’s requirements can be obtained from Sections 1 and 3 (FW Requirements) of the Invitation to Tender and the draft contract appended to the Invitation to Tender.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26997.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72412000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe e-mail marketing system will enable FW to undertake a range of e-mail marketing campaigns to its target market to achieve it's objectives. The e-mail marketing system should enable FW to:
-manage campaigns
-manage creative
-integrate with FW's current systems including Microsoft CRM
Further detail can be obtained from the Pre-qualification questionnaire and Invitation to tender. |
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II.2.2)
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OptionsThe contract will run for a period of three (3) years with the option to extend for up to two (2) years. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion36 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
The specific requirements of Finance Wales will be set out in the contract documentation and may include performance bonds and/or parent company guarantees and/or other forms of appropriate security.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
The specific requirements of FW will be set out in the contract documentation.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form is required. However, if a consortium submits a tender which is acceptable to Finance Wales, Finance Wales may require the consortium to form a legal entity before entering into the contract. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
For more information on Finance Wales' specific requirements, please refer to the contract documentation.
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As detailed in the PQQ. copies of which are available with this Contract Notice.
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III.2.2)
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Economic and financial capacity
As detailed in the PQQ, copies of which can be accessed with this Contract Notice.
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III.2.3)
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Technical capacity
As detailed in the PQQ, copies of which can be accessed with this Contract Notice.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate5 |
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Objective criteria for choosing the limited number of candidates
Organisations interested in being considered for this opportunity are required to complete and submit a PQQ by the deadline specified in Section IV.3.4 below. Selection of the organisations to be invited to tender will be based on the results of the evaluation of the completed PQQs. The objective criteria to be used to select the organisations to be invited to tender are detailed in the PQQ, a copy of which can be accessed with this Contract Notice.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
NJComms/2015
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 07-08-2015
17:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 19-08-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Neither Finance Wales (FW) nor any of its agents or advisors will be responsible for any costs or expenses incurred by bidders in participating in the tender process and responding to the PQQ. FW will not be bound to accept any tender. FW reserves the right at any time without notice and without liability to any bidder to (i) withdraw from and/or abandon and/or defer this tender process at any time; and (ii) not to award any contract as a result of this tender process.
(WA Ref:26997)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Finance Wales will incorporate a minimum standstill period in compliance with the timescales within the Public Contracts Regulations 2015.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 09-07-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Finance Wales |
Finance Wales, 1 Capital Quarter, Tyndall Street |
Cardiff |
CF10 4BZ |
UK |
Business Services Manager
Sarah Patnett |
+44 2920338100 |
procurement@financewales.co.uk |
+44 2920338101 |
www.financewales.co.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Finance Wales |
Finance Wales, 1 Capital Quarter, Tyndall Street |
Cardiff |
CF10 4BZ |
UK |
Business Services Manager
Sarah Patnett |
+44 2920338100 |
procurement@financewales.co.uk |
+44 2920338101 |
www.financewales.co.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Finance Wales |
Finance Wales, 1 Capital Quarter, Tyndall Street |
Cardiff |
CF10 4BZ |
UK |
Business Services Manager
Sarah Patnett |
+44 2920338100 |
procurement@financewales.co.uk |
+44 2920338101 |
www.financewales.co.uk |
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