CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Cardiff University |
Southgate House, PO BOX 533 |
Cardiff |
CF14 3XZ |
UK |
Purchasing Manager Campus Facilities
Joanne Davies |
+44 2920874981 |
DaviesJ97@cardiff.ac.uk |
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www.cardiff.ac.uk/purch/
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityHEPCW Kitchen Equipment Maintenance |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
Various Welsh Universities
UKL |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged5 |
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Duration of the framework agreement4 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement400000.00GBP |
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Service contract for Preventative and Reactive Maintenance of Refrigerated and General Catering Equipment to all HEPCW (Higher Education Purchasing Consortium Wales) members.
The initial contract period will be for 2 years from 01.08.15 with an option to extend for a further 2 x 12 month periods subject to satisfactory performance and pricing.
Suppliers should register their expressions of interest by registering on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=25088.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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50883000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopePreventative and Reactive Maintenance of Refrigerated and General Catering Equipment.
To ensure that each of the HEPCW Organisations can expect acceptable coverage and capability in their geographical location, the tender will be divided into 6 ‘lots’ as follows:
Lot 1 South East Wales 1 - Refrigeration
Cardiff University
Cardiff Metropolitan*
Lot 2 South East Wales 1 - General Kitchen Equipment (Gas & Electric)
Cardiff University
Cardiff Metropolitan
Lot 3 South East Wales 2 - Refrigeration
University of South Wales
Lot 4 South East Wales 2 - General Kitchen Equipment (Gas & Electric)
University of South Wales
Lot 5 South West Wales - Refrigeration
Swansea University
University of Wales Trinity Saint David
Lot 6 South West Wales - General Kitchen Equipment (Gas & Electric)
Swansea University
University of Wales Trinity Saint David
*NB: Please note Cardiff Metropolitan, may not participate in Lot 1, this will be confirmed following contract award. |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
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III.2.3)
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Technical capacity
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
The Contractor(s) shall be registered (and maintain that registration for the duration of the Contract) with the following organisations in order to safely and adequately perform the tasks under this Contract:
a. Gas Safe
b. IEE
c. NIC EIC |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Tender Compliance |
5 |
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Vendor Appraisal & Contract Management |
50 |
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Price |
45 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
HEPCW-KEM-JD02-15
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 08-05-2015
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 22-05-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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22-05-2015
12:00 Cardiff University
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
(WA Ref:25088)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Cardiff University - Purchasing Section |
McKenzie House, 30-36 Newport Road |
Cardiff |
CF24 0DE |
UK |
DaviesJ97@cardiff.ac.uk |
+44 2920874981 |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 30-03-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
Cardiff University |
Southgate House, Po Box 533 |
Cardiff |
CF14 3XZ |
UK |
Purchasing Manager Campus Facilities
Joanne Davies |
+44 2920874981 |
DaviesJ97@cardiff.ac.uk |
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www.cardiff.ac.uk/purch/ |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
Cardiff University |
Southgate House, Po Box 533 |
Cardiff |
CF14 3UX |
UK |
Purchasing Manager Campus Facilities
Joanne Davies |
+44 2920874981 |
DaviesJ97@cardiff.ac.uk |
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www.cardiff.ac.uk/purch/ |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
Cardiff University |
Southgate House, Po Box 533 |
Cardiff |
CF14 3XZ |
UK |
Purchasing Manager Campus Facilities
Joanne Davies |
+44 2920874981 |
DaviesJ97@cardiff.ac.uk |
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www.cardiff.ac.uk/purch/ |
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ANNEX B
Information About Lots
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1
South East Wales 1 - Refrigeration |
1)
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Short Description
Cardiff University
Cardiff Metropolitan*
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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2
South East Wales 1 - General Kitchen Equipment (Gas & Electric) |
1)
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Short Description
Cardiff University
Cardiff Metropolitan
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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3
South East Wales 2 - Refrigeration |
1)
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Short Description
University of South Wales
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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4
South East Wales 2 - General Kitchen Equipment (Gas & Electric) |
1)
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Short Description
University of South Wales
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See Tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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5
South West Wales - Refrigeration |
1)
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Short Description
Swansea University
University of Wales Trinity Saint David
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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6
South West Wales - General Kitchen Equipment (Gas & Electric) |
1)
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Short Description
Swansea University
University of Wales Trinity Saint David
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2)
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Common Procurement Vocabulary (CPV)
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50883000 |
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3)
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Quantity or scope
See tender documents
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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