CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Cardiff & Vale University Health Board

University of South Wales

Swansea University

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Cardiff

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The aim of this project is to establish a Framework (the Framework) of pre-qualified suitably experienced Contractors (the Contractors), which will enable participating authorities to call off works activities on an 'as required' basis. The Framework will be used to deliver both major and minor capital works projects and may include refurbishment and/or new build and may involve single site projects, or groups of sites. The Framework will consist of five (5) separate lots by discipline/value bands (see section II.2.1 for details)and a range of main Contractors to reflect the anticipated scope of projects. Continous improvement, collaboration and measurement by key performance indicators will be features of the Framework. The participating authorities are committed to contributing to the social and economic and environmental well being of the wider community. Accordingly the successful Contractors will be required to consider community benefits, specific requirements will be detailed within the tender documents, which will state whether the requirements are core or non core. The call off method for all lots under this Framework will be via Mini Competition.

Cardiff University as an employer, is committed to paying all employees not less than the living wage as set out by the Living Wage Foundation.

Further information is set out in the pre-qualification questionnaire (PQQ) documents see section V.I.3 for details.

Suppliers should note that the PQQ documents will be made available to download from midday Monday 2nd March 2015.

To obtain PQQ documents, suppliers are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents. Contractors should not request documents from the contracting authority as they are readily available from the above web portal.

Reponses to the PQQ and any clarification questions must be submitted via the above web portal.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22788.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As set out in the invitation to tender (ITT) documents

The contracting authority reserves the right to request a parent company and/or other guarantees of financial liability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the invitation to tender (ITT) document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the Framework will be with with either (i) all contractors on the basis of joint and several liability, or (ii) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the Framework entered into is with a special purpose company, the contracting authority will require sufficinet guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As set out in the invitation to tender (ITT) documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As stated in the PQQ documents.

Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended)/Article 45 EU Directive 2004/18/EC.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CU213/JP0215

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Bidders should note that the PQQ documents will be made available to to download from midday on Monday 2 March 2015.

To obtain PQQ documents, contractors are requested to register on the following website:

https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

express an interest in the tender and download the tender documents.

Contractors should not request documents from the contracting authority as they are readily available from the above web portal.

Response to the PQQ and any clarification questions must be submitted via the above web portal.

The PQQ documents contact, inter alia, a Strategic brief which provides additional information in relation to the Framework/Services being procured.

All tender costs and liabilities incurred by suppliers shall be the sole responsibility of contractors.

The contracting authority reserves the right to establish the Framework/each Lot in whole or in part.

The contracting authority reserves the right to evaluate each Lot as a seperate contract.

The contracting authority reserves the right to annul the tendering process and not establish the Framework.

All documents to be priced in GBP and all payments made in GBP

In relation to section II.1.9 - variants will be accepted to the extent permitted in the tender documents (if at all).

Contractors should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and that save for matters of clarification of consistency the Contracting Authority will not negotiate the terms.

(WA Ref:22788)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Further details will be provided in the ITT

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Cardiff University will incorporate a standstill period at the point information on the award of the Framework is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to clarify or query the award decision before the Framework is entered into

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Main Contractor

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Main Contractor - Value Band up to GBP 1.5M (construction value, excluding VAT). Minimum annual turnover requirements GBP 4M. Further details are contained in the PQQ and Strategic brief.

Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.

Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.

The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractors based on their ranking following evaluation of their tenders for the Framework. The highest six (6) ranked bidders will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractors.

In the event that any Framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for the Framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).

The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Main Contractor

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Main Contractor - Value Band GBP 1.5M - GBP 10M (construction value, excluding VAT). Minimum annual turnover requirements GBP 40M. Further details are contained in the PQQ and Strategic Brief.

Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.

Two (2) reserve Framework Contractors will also be selected by the University to be engaged on this framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.

The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest Three (3) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractors.

In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).

The University does not guarantee that any specific volume or value of services will be called off under the Framework.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Combined Mechanical & Electrical Services Contractor

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Combined Mechanical & Electrical Services Contractor - Value Band GBP 0.5M - GBP 5M (Mechanical and Electrical Services value, excluding VAT). Minimum annual turnover requirement GBP 10M. Further details are contained in the PQQ and Strategic Brief.

Three (3) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.

Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.

The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked bidders will be appointed as the Reserve Framework Contractor.

In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).

The contracting authority does not guarantee that any specific volume of value of services will be called off under the Framework.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Mechanical Services Contractor

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Mechanical Services Contractor - Value Band - Up to GBP 0.35M (Mechanical services value, excluding VAT. Minimun annual turnover requirements GBP 0.7M. Further details are contained in the PQQ and Strategic brief.

Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.

Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to the Framework unless the circumstance set out below apply.

The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.

In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).

The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Electrical Services Contractor

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Electrical Services Contractor - Value Band - Up to GBP 0.35M (electrical services value, excluding VAT). Minimum turnover requirement GBP 0.7M. Further details are contained in the PQQ and Strategic brief.

Six (6) contractors will be selected by the University to be engaged on the Framework as primary framework contractors ("Primary Framework Contractors"). Primary Framework contractors will be eligible to be considered for the award of call off contracts pursuant to the terms of the Framework.

Two (2) reserve Framework Contractors will also be selected by the University to be engaged on the Framework ("Reserve Framework Contractor"). Reserve Framework Contractors will not be eligible to considered for the award of call off contracts pursuant to this framework unless the circumstance set out below apply.

The University shall appoint the Primary Framework Contractors and the Reserve Framework Contractor based on their ranking following evaluation of their tenders for the Framework. The highest two (2) ranked contractors will be appointed as the Primary Framework Contractors and the next two (2) highest ranked contractors will be appointed as the Reserve Framework Contractor.

In the event that any framework agreement with a Primary Framework Contractor is terminated in accordance with its terms, the University shall be entitled (but not obliged) to invite the Reserve Framework Contractor to become a Primary Framework Contractor whereupon the Reserve Framework Contractor will be eligible to be considered for the award of call off contracts pursuant to the terms of the framework. The ranking of the Reserve Framework Contractor as a new Primary Framework Contractor shall be based on its ranking following evaluation of its tender for this framework (i.e. the Reserve Framework Contractor shall not assume the ranking/position of the deposed Primary Framework Contractor).

The contracting authority does not guarantee that any specific volume or value of services will be called off under the Framework.

4)

Indication about different contract dates

5)

Additional Information about lots