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Contract Notice

Support Services Related to Working with Overhead Power Lines

  • First published: 17 September 2013
  • Last modified: 29 October 2013

Contents

Summary

OCID:
ocds-kuma6s-002227
Published by:
Natural Resources Wales
Authority ID:
AA0110
Publication date:
17 September 2013
Deadline date:
15 November 2013
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

We will be awarding a contract or contracts for the supply of services to facilitate safe working practices where forest operations are conducted within the proximity of overhead power lines on Natural Resources Wales' estate. These services comprise constructing, installing and removing temporary goalposts, boundary marking exclusion zones where felling may only be conducted where outages are in place, erecting warning signs and undertaking maintenance of these services. Contract areas will be split into 2 lots, covering North and South Wales: Lot 1 – Zone 1: Coed y Mynydd and Coed y Gororau Forest Districts (North Wales). Lot 2 – Zone 2: Llanymddyfri Forest District and Coed y Cymoedd Forest District (South Wales). You may bid for one or more lots but you must demonstrate that you have the capacity to deliver the requirements of the contract for all the lots that you bid for. Our intention is to award the contract(s) for a period of 3 years. The anticipated start date is February 2014 CPV: 77230000, 45232200, 77200000.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Natural Resources Wales

Welsh Government Building, Rhodfa Padarn

Aberystwyth

SY23 3UR

UK

Procurement

Alison Subacchi

+44 3000680334

procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk


www.naturalresourceswales.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110
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I.2)

Type of contracting Authority and Main Activity or Activities

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Forestry
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Support Services Related to Working with Overhead Power Lines

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

12

II.1.2)

Main site or location of works, place of delivery or performance

Wales



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

We will be awarding a contract or contracts for the supply of services to facilitate safe working practices where forest operations are conducted within the proximity of overhead power lines on Natural Resources Wales' estate. These services comprise constructing, installing and removing temporary goalposts, boundary marking exclusion zones where felling may only be conducted where outages are in place, erecting warning signs and undertaking maintenance of these services.

Contract areas will be split into 2 lots, covering North and South Wales:

Lot 1 – Zone 1: Coed y Mynydd and Coed y Gororau Forest Districts (North Wales).

Lot 2 – Zone 2: Llanymddyfri Forest District and Coed y Cymoedd Forest District (South Wales).

You may bid for one or more lots but you must demonstrate that you have the capacity to deliver the requirements of the contract for all the lots that you bid for.

Our intention is to award the contract(s) for a period of 3 years. The anticipated start date is February 2014

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=2227.

II.1.6)

Common Procurement Vocabulary (CPV)

77230000
45232200
77200000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

Yes

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II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The total value of the contract(s) over the entire period will be in the region of £300,000 to £400,000 but may be more or less depending on work programmes.

300000400000
GBP

II.2.2)

Options

Our intention is to award the contract(s) for a period of 3 years.

Break points are available within the contract(s) at annual intervals at which time we will decide on whether the contract(s) will continue.

The decision on whether to use the break points or any or all of the extension options available will be at our discretion and we will base it on the following factors:

Performance; budget.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-02-2014 31-01-2017

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

see tender document

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

see tender document

III.1.4)

Other particular conditions to which the performance of the contract is subject

see tender document

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. the bidder is established.




III.2.3)

Technical capacity


see tender documents




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

DA05076(T)

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 01-11-2013

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 08-11-2013  15:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

3 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Bidders will be expected to have the following qualifications/ certifications:

First Aid;

Certificate of competence in Chainsaw operations;

NPTC Arboricultural Works within Proximity Zone of Overhead Lines up to and including 400kV Unit 1 Electrical Hazard Awareness (or equivalent).

(WA Ref:2227)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Natural Resources Wales

FAO: Mr Kevin Ingram, Ty Cambria, 29 Newport Road

Cardiff

CF24 0TP

UK

enquiries@naturalresourceswales.gov.uk

+44 3000653001

www.naturalresourceswales.co.uk

Body responsible for mediation procedures


Chartered Institute of Arbitrators

12 Bloomsbury Square

London

WCA1A 2LP

UK




VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 17-09-2013

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Natural Resources Wales

Welsh Government Building, Rhodfa Padarn

Aberystwyth

SY23 3UR

UK

Procurement

Melanie Rodda

+44 3000680334

procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk

www.naturalresourceswales.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Natural Resources Wales

Welsh Government Building, Rhodfa Padarn

Aberystwyth

SY23 3UR

UK

Procurement

Melanie Rodda

+44 3000680334

procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk

www.naturalresourceswales.gov.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Natural Resources Wales

Welsh Government Building, Rhodfa Padarn

Aberystwyth

SY23 3UR

UK

Procurement

Melanie Rodda

+44 3000680334

procurement.aberystwyth@cyfoethnaturiolcymru.gov.uk

www.naturalresourceswales.gov.uk

ANNEX B

Information About Lots

1     Zone 1 - North Wales

1)

Short Description

All works required within Coed y Mynydd and Coed y Gororau Forest District areas.

2)

Common Procurement Vocabulary (CPV)

77230000
45232200
77200000

3)

Quantity or scope

Coed y Mynydd and Coed y Gororau Forest District areas.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Zone 2 - South Wales

1)

Short Description

All works required within Llanymddyfri and Coed y Cymoedd Forest District areas.

2)

Common Procurement Vocabulary (CPV)

77230000
45232200
77200000

3)

Quantity or scope

Llanymddyfri and Coed y Cymoedd Forest District areas.


4)

Indication about different contract dates

5)

Additional Information about lots


Coding

Commodity categories

ID Title Parent category
45232200 Ancillary works for electricity power lines Ancillary works for pipelines and cables
77200000 Forestry services Agricultural, forestry, horticultural, aquacultural and apicultural services
77230000 Services incidental to forestry Forestry services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
17 September 2013
Deadline date:
15 November 2013 00:00
Notice type:
Contract Notice
Authority name:
Natural Resources Wales
Publication date:
29 October 2013
Notice type:
Additional Information
Authority name:
Natural Resources Wales
Publication date:
13 March 2014
Notice type:
Contract Award Notice
Authority name:
Natural Resources Wales

Further information

Date Details
29/10/2013 15:36
Submission Deadline/Application Deadline Date(s) Changed
The Deadline date was changed from 08/11/2013 15:00 to 15/11/2013 15:00.

Some suppliers expressed an interest via the Sell2Wales website, but did not also contact the Contracting Authority to request the tender documents; therefore these suppliers did not receive tender documents until 29/10/13. Due to this misunderstanding additional time for completion of documents has been allowed on this occasion.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.