Summary

OCID:: ocds-kuma6s-022192
Published by:: University of Wales Trinity Saint David
Authority ID:: AA0343
Publication date:: 02 February 2015
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Following the merger of Swansea Metropolitan University into the University of Wales Trinity Saint David (UWTSD) in 2013 there is an institution wide remit to unify and rationalise both business process workflow and the systems and infrastructure that support them.A priority of the university is to create one unified Student Records System (SRS) from the two that currently exist at the Carmarthen/Lampeter campus and the Swansea campus, namely TRIBAL SITS:VISION and AGRESSO QLS (Unit4).Both campuses have different business processes to achieve the same required outcomes and are reflective of the legacy processes and the software/system capabilities available at each campus. There are on-going projects to rationalise the student-centric business processes across campuses and the proposed new SRS should facilitate these processes.KEY OBJECTIVESThe University’s key objectives for this project are as follows:To cleanse and merge the existing data-sets.To provide one centralised and unified student record repository.To provide an integrated, scalable and technically sound software solution that facilitates the administrative processes defined belowTo rationalise and define single ‘business unit’ student administrative processes across all campuses.To provide an intuitive, process driven software solution to facilitate user experience and business productivity.To provide one central student portal’ so students may view, maintain (where appropriate) and complete business process relating to their student and course records.To rationalise, unify and retire (where applicable) the current interfaces to the SRS.To provide a ‘data repository’ on top of the SRS to facilitate interface and reporting requirements.To provide an accurate, real time and self-service reporting mechanism to facilitate statutory returns, business intelligence as well as ad-hoc requirements

Full notice text

PRIOR INFORMATION NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: University of Wales Trinity St David
Postal Address: Carmarthen Campus,
Town: Carmarthen	Postal Code: SA31 3EP	Country: UK
For the attention of: Heidi Davies	Telephone: +44 1267676767
E-Mail:	Fax:
General Address of the contracting authority (URL) www.tsd.ac.uk Address of the Buyers Profile (URL) http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0343

Further information can be obtained at

As in above mentioned contact point(s)

Other: Please complete Annex A.I

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II.B: Object of the Contract(SUPPLIES OR SERVICES)

II.1)

Title attributed to the contract by the contracting authority

Student Record System

II.2)

Type of contract and place of delivery or of performance

Services:

Service Category: 7

Main place of delivery or of performance

Wales

NUTS code: UKL14

II.3)

Short description of nature and quantity or supplies or services

A priority of the university is to create one unified Student Records System (SRS) from the two that currently exist at the Carmarthen/Lampeter campus and the Swansea campus, namely TRIBAL SITS:VISION and AGRESSO QLS (Unit4).

Both campuses have different business processes to achieve the same required outcomes and are reflective of the legacy processes and the software/system capabilities available at each campus. There are on-going projects to rationalise the student-centric business processes across campuses and the proposed new SRS should facilitate these processes.

KEY OBJECTIVES

The University’s key objectives for this project are as follows:

To cleanse and merge the existing data-sets.

To provide one centralised and unified student record repository.

To provide an integrated, scalable and technically sound software solution that facilitates the administrative processes defined below

To rationalise and define single ‘business unit’ student administrative processes across all campuses.

To provide an intuitive, process driven software solution to facilitate user experience and business productivity.

To provide one central student portal’ so students may view, maintain (where appropriate) and complete business process relating to their student and course records.

To rationalise, unify and retire (where applicable) the current interfaces to the SRS.

To provide a ‘data repository’ on top of the SRS to facilitate interface and reporting requirements.

To provide an accurate, real time and self-service reporting mechanism to facilitate statutory returns, business intelligence as well as ad-hoc requirements

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=22192.

Divided into lots? No

II.4)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	48000000
Additional objects

48100000

48190000

48219000

48311000

72212783

72212900

72226000

72227000

72266000

72200000

II.5)

Scheduled date for start of award procedures

02-11-2015

II.6)

Contract covered by the government procurement agreement (GPA)

Yes

II.7)

Additional information

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.2)

Conditions for participation

III.2.1)

Reserved contracts

No
The contract is restricted to sheltered workshops

The execution of the contract if restricted to the framework of sheltered employment programmes

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community fund

VI.2)

Additional information

(WA Ref:22192)

VI.3)

Information on general regulatory framework

Relevant governmental Internet sites where information can be obtained
Tax legislation:
Environmental protection legislation:
Employment protection and working conditions:

VI.4)

Date of dispatch of this notice

02-02-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: University of Wales Trinity St David
Postal Address: Carmarthen Campus
Town: Carmarthen	Postal Code: SA31 3EP	Country: UK
For the attention of:	Telephone: +44 1267676767
E-Mail:	Fax:
Internet Address (URL) www.tsd.ac.uk

SF 21

Coding

Commodity categories

ID	Title	Parent category
72212783	Content management software development services	Programming services of application software
48311000	Document management software package	Document creation software package
48190000	Educational software package	Industry specific software package
48100000	Industry specific software package	Software package and information systems
48219000	Miscellaneous networking software package	Networking software package
72212900	Miscellaneous software development services and computer systems	Programming services of application software
72266000	Software consultancy services	Software-related services
72227000	Software integration consultancy services	Systems and technical consultancy services
48000000	Software package and information systems	Computer and Related Services
72200000	Software programming and consultancy services	IT services: consulting, software development, Internet and support
72226000	System software acceptance testing consultancy services	Systems and technical consultancy services

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
13/02/2015 13:14	Suppliers Breifing Day Supplier briefing day
13/02/2015 13:16	ADDED FILE: Supplier Breifing Day Information for Supplier Briefing Day
17/02/2015 14:41	ADDED FILE: Draft Specification Draft Specification
20/02/2015 09:51	ADDED FILE: Reminder- Supplier Briefing Day REMINDER RELATING TO SUPPLIERS BRIEFING DAY, 25 FEBRUARY 2014

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx

Reminder - Suppliers Briefing Day.docx

docx20.81 KB

This file may not be accessible.

docx

Supplier Day Information, 25.02.15.docx

docx52.64 KB

This file may not be accessible.

docx

UWTSD_SRS_Requirements_Supplier_Draft_v1.docx

docx111.84 KB

This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

Student Record System

Contents

Summary

Abstract

Full notice text

PRIOR INFORMATION NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II.B: Object of the Contract(SUPPLIES OR SERVICES)

II.1)

Title attributed to the contract by the contracting authority

II.2)

Type of contract and place of delivery or of performance

II.3)

Short description of nature and quantity or supplies or services

II.4)

Common Procurement Vocabulary (CPV)

II.5)

Scheduled date for start of award procedures

II.6)

Contract covered by the government procurement agreement (GPA)

II.7)

Additional information

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

III.2)

Conditions for participation

III.2.1)

Reserved contracts

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community fund

VI.2)

Additional information

VI.3)

Information on general regulatory framework

VI.4)

Date of dispatch of this notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information

Q&A

Additional Documents

Current documents

Replaced documents