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Contract Notice

Supported Living Services for adults with a Learning Disability

  • First published: 24 October 2014
  • Last modified: 24 October 2014

Contents

Summary

OCID:
ocds-kuma6s-016908
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
24 October 2014
Deadline date:
28 November 2014
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Introduction The City of Cardiff Council is committed to supporting citizens with a Learning Disability, to live independently in the community within their own homes. The Council would like to invite expressions of interest from suitably qualified and experienced organisations to provide Supported Living Services to citizens with a Learning Disability. The current contractual arrangement supports 257 (October 2014) citizens within Cardiff across 91 supported living schemes and will expire on July 31st 2015. It is anticipated that the number of citizens in supported living may increase due to new supported living schemes being developed over the lifetime of the proposed contract although no guarantee can be given with regard to the volume of services required. The City of Cardiff Council therefore, seeks to appoint a number of Supported Living provider organisations to deliver Personal Domiciliary Care and Housing Related Support services for citizens with a Learning Disability across the city. For the purposes of these services, Cardiff has been split into six localities with each locality representing a separate lot. Bidders should note that the Council intends to award contracts to a minimum of three and a maximum of six provider organisations to provide these services. Bidders are free to bid for any number of lots but award will be restricted to a maximum of two lots. The Council proposes to award two separate contracts to the appointed provider for each locality: one in relation to the Housing Related Support (HRS) services and the other in relation to Personal Domiciliary Care (PDC) services. The estimated total of both the proposed contracts is £15 million. The proposed Contracts will commence on 1st August 2015 and will be have a fixed term of three years, with the option to extend for up to a further period, or periods equating to no more than 2 years, and provided that the contract does not extend beyond 31st July 2020. It is anticipated that there will be future development of schemes over the period of the period of the contract and this will be managed via variation schedules in line with the Council’s governance. The requirements for each locality will be based on the number of schemes and individual assessed need. That information will provide a picture that will determine an affordability threshold. The City of Cardiff Council welcomes bids from all organisations, including consortia, lead contractor organisations and sole tenderers. Background The principles of The City of Cardiff Councils Supported Living Service provision are that people with a Learning Disability are able to own or rent their own home and have control over the support they receive in order to live independently in the community. Supported living assumes that all people with Learning Disabilities, regardless of the level or type of disability, are able to make choices about how to live their lives even if the person does not make choices in conventional ways. Current Supported Living models in Cardiff include: - Citizens living in a rented or owned property receiving an individual support package - Citizens sharing accommodation with others in a rented property (usually through a Registered Social Landlord) with each tenant receiving an individual support package - Citizens living in a network of houses or flats, providing support to others as well as getting individual support (also known as Core & Cluster accommodation & support) Bidders should note that this service does not include Adult Placement /Shared Lives provision or Learning Disabilities residential care provision. The City of Cardiff Council is committed to providing a range of high quality, person centred and co-produced services which promote and maintain the independence and inclusion of citizens with Learning Disabilities: including Autism Spectrum Conditions, Physical and Sensory Impairment, Challenging Behaviour and Complex Needs. In order to pr

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Denise Moriarty

+44 2920873732



http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

https://www.proactisplaza.com/SupplierPortal/

https://www.proactisplaza.com/SupplierPortal/
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I.2)

Type of contracting Authority and Main Activity or Activities

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Social Care
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Supported Living Services for adults with a Learning Disability

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

25

II.1.2)

Main site or location of works, place of delivery or performance

The City of Cardiff



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Introduction

The City of Cardiff Council is committed to supporting citizens with a Learning Disability, to live independently in the community within their own homes.

The Council would like to invite expressions of interest from suitably qualified and experienced organisations to provide Supported Living Services to citizens with a Learning Disability.

The current contractual arrangement supports 257 (October 2014) citizens within Cardiff across 91 supported living schemes and will expire on July 31st 2015. It is anticipated that the number of citizens in supported living may increase due to new supported living schemes being developed over the lifetime of the proposed contract although no guarantee can be given with regard to the volume of services required.

The City of Cardiff Council therefore, seeks to appoint a number of Supported Living provider organisations to deliver Personal Domiciliary Care and Housing Related Support services for citizens with a Learning Disability across the city.

For the purposes of these services, Cardiff has been split into six localities with each locality representing a separate lot. Bidders should note that the Council intends to award contracts to a minimum of three and a maximum of six provider organisations to provide these services. Bidders are free to bid for any number of lots but award will be restricted to a maximum of two lots.

The Council proposes to award two separate contracts to the appointed provider for each locality: one in relation to the Housing Related Support (HRS) services and the other in relation to Personal Domiciliary Care (PDC) services. The estimated total of both the proposed contracts is £15 million.

The proposed Contracts will commence on 1st August 2015 and will be have a fixed term of three years, with the option to extend for up to a further period, or periods equating to no more than 2 years, and provided that the contract does not extend beyond 31st July 2020.

It is anticipated that there will be future development of schemes over the period of the period of the contract and this will be managed via variation schedules in line with the Council’s governance. The requirements for each locality will be based on the number of schemes and individual assessed need. That information will provide a picture that will determine an affordability threshold.

The City of Cardiff Council welcomes bids from all organisations, including consortia, lead contractor organisations and sole tenderers.

Background

The principles of The City of Cardiff Councils Supported Living Service provision are that people with a Learning Disability are able to own or rent their own home and have control over the support they receive in order to live independently in the community.

Supported living assumes that all people with Learning Disabilities, regardless of the level or type of disability, are able to make choices about how to live their lives even if the person does not make choices in conventional ways.

Current Supported Living models in Cardiff include:

- Citizens living in a rented or owned property receiving an individual support package

- Citizens sharing accommodation with others in a rented property (usually through a Registered Social Landlord) with each tenant receiving an individual support package

- Citizens living in a network of houses or flats, providing support to others as well as getting individual support (also known as Core & Cluster accommodation & support)

Bidders should note that this service does not include Adult Placement /Shared Lives provision or Learning Disabilities residential care provision.

The City of Cardiff Council is committed to providing a range of high quality, person centred and co-produced services which promote and maintain the independence and inclusion of citizens with Learning Disabilities: including Autism Spectrum Conditions, Physical and Sensory Impairment, Challenging Behaviour and Complex Needs.

In order to progress this vision, the City of Cardiff Council intends to commission Domiciliary Care and Housing Related Support services for Supported Living Services which can respond flexibly to the needs of citizens, carers, commissioners and other stakeholders. These services will enable citizens to live as independently as possible.

It is expected that support delivered as part of this contract will be of high quality and will be delivered by suitably trained and qualified staff. Support will be personalised and outcome focused, co produced with citizens, family carers and other stakeholders.

The provision of support through the current model has been successful in delivering the specified care and support requirements for the citizens, families/carers and Council. However, in order to further develop the principles of a citizen directed support service, the strategic vision for the future provision of Supported Living model will be based on:

i. Outcomes based services

ii. Greater choice and control

iii. Independence

The model will focus on outcomes based working. The lead locality providers will support each individual to meet their identified outcomes .This will involve creative solutions with provider organisations accessing a range of services, including community and Council wide services, to meet outcomes.

For further information on Learning Disabilities and Supported Living services in Cardiff please refer to the Cardiff Council Learning Disability Commissioning Strategy 2012-2017.

As part of the procurement process, Cardiff Council would like to invite interested organisations to attend a bidder’s forum regarding this opportunity.

Cardiff Council in partnership with Business Wales will host two sessions, taking place on Friday 7th November 2014 at 9.30am and 1.30 pm. Further details of the sessions will be provided prior to 7th November 2014.

It is intended that the sessions will be used to provide an overview of the Supported Living services model and client base, the tender process and the lotting process, a summary of the nature of the services required and will also address any questions that suppliers may have regarding the procurement process. The forum will also be used as an opportunity for Business Wales to provide support and assistance to potential suppliers to complete the PQQ application documents for this opportunity.

The forum will be attended by representatives from the Health & Social Care Directorate, Commissioning & Procurement and Business Wales.

Additional Information

The Council is undertaking a two stage restricted tender process where a pre-qualification questionnaire (PQQ) will be used (Selection Stage) to create a shortlist of provider organisations that meet the Council’s minimum criteria for the contract.

The Council will evaluate the provider organisations ability to meet minimum selected criteria, such as but not limited to insurance levels, economic and financial standing, capacity and capability and past experience.

Bidders should note that the closing date for submissions is 12:00:00 pm on 28th November 2014 and a threshold pass mark of 50% will be applied at the PQQ selection stage. Only provider organisations which pass this threshold will be invited to tender (Award Stage).

To express an interest and download the tender documents for this opportunity, please go to the Council's e-tendering website https://www.proactisplaza.com/SupplierPortal/Public/Register.aspx

and if you are not already registered, please complete the free registration process ensuring that you select Cardiff and the Common Procurement Vocabulary (CPV) codes, 85000000 Health and social work services, 85320000 Social services, 85312000 Social work services without accommodation.

Once you have registered, please go to the opportunity ERFX1000256: Learning Disability Supported Living Services.” and express an interest. You will then be able to download the documentation.

Please ensure that you read the tender documents carefully in order to be aware of the requirements of the process and all the relevant deadlines.

***** Tender Documentation can only be accessed through the Website ***

The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue the contract notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.

Given this is a voluntary contract notice, bidders should note that all dates relating to the process are subject to change. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council. For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B Service, and therefore not subject to the full extent of the Public Contract Regulations (as amended) is not required to be tendered under the Public Contract Regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

Lodging of Appeals

The Authority will incorporate a voluntary standstill period as a matter or good practice. However this is not to be construed as evidencing compliance with the Public Contract Regulations (as amended). For the avoidance of doubt this is a Part B Service, and the Council is not obliged to comply with the standstill requirements and simply shall incorporate into the timetable to evidence transparency, as directed by the Public Contracts Regulations (as amended) and send the award decision notice which will include: if the bid is held not to be compliant with any technical specification, the reason for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any “contingencies” eg., complaints or challenges, and the date after which the contract may be entered into.

Applicants will have the duration of the standstill period to ask further questions or bring proceedings.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=16908.

II.1.6)

Common Procurement Vocabulary (CPV)

85000000
85312000
85320000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

75000000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-08-2015 31-07-2020

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;




III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ESP1000182

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 28-11-2014  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 15-12-2014

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

PROACTIS REGISTRATION INFORMATION

STEPS TO FOLLOW:

a) Click on link:

https://www.proactisplaza.com/supplierportal/?CID=CARDIFF

b) TO REGISTER - Click on ‘Register Now’ button

Enter the information requested and click on the ‘Register’ button to start the process

An activation email will be sent to the email address of the primary contact.

Click on the link contained in the email to activate your account

The supplier will then be asked to provide basic organisational information and register against the relevant CPV codes and select CARDIFF COUNCIL as a buyer

c) TO ACCESS AN OPPORTUNITY - Click on ‘Opportunities’(only have to log on to bid, can view opportunity without logging on)

Once logged in click on Opportunities tab at the top of the page

Click on advanced search and a box will appear – in the buyer box type in Cardiff

Find opportunity and click on ‘view’

You will be able to see the opportunity notice tab,

Click on ‘Register Interest’

d) TO CREATE A RESPONSE - Click on ‘Request from Buyers’ within the opportunity tab

Select the opportunity that you have registered against

Select ‘Create a Response’

Run through the wizard to create a response

e) TO COMPLETE A RESPONSE

The response is made up of 5 tabs:

General – This is where you can note any additional information for the buyer

Item – NOT APPLICABLE

Questionnaire – This is where you answer questions related to the procurement (please click on the’?’ whenever you see the symbol as this provides you with question specific information). Question response types will vary between attachments; drop down list, numerical or text input.

Attachments – This is where you can attach any additional documents

Reference Fields – NOT APPLICABLE

NB: SAVE YOUR RESPONSE REGULARLY

Helpful Hints and Tips – PLEASE READ

IMPORTANT: Please read this section before completing any questions.

- READ ALL INSTRUCTIONS - Please ensure that you read and understand all the required instructions/actions and appropriate deadlines and any subsequent communication.

- SECURE LOGIN - Please treat your PROACTIS portal logins securely. If you believe you have lost your password please log on to the website and click 'Forgotten Password'.

- SAVE REGULARLY - For security reasons your access to the portal will 'time out' if inactive for 20 minutes if you do not click 'save changes' within this time. Failure to do so will mean you risk losing your work.

- You are able to SAVE your response and come back to it at any time.

- COMMUNICATION/ MESSAGES: To write or read any messages use the secure messaging to communicate with the Council and to seek clarification, this will provide an audit trail for all discussions and clarifications. Please click on the opportunity and click the ‘view messages’ button.

- RESPONSE TIME - DO NOT leave your response until the last minute or hours before the deadline. If you experience connection problems you will miss the deadline and your response may be deemed non-compliant and rejected. Always upload generic information early to avoid last minute time pressure.

- ATTACHMENT SIZE – Size attachments should be no larger than 16MB.

Please note depending on the time of day and internet traffic, the submission of large electronic files may take some time. The speed at which your submission is received will also depend on the size of the file and the internet bandwidth available to you.

Allow sufficient time when tendering electronically. As a general guide, a simple two page text file should take less than 30 seconds to transmit. A large file (i.e. one approaching 4MB file size) may take several minutes to transmit. ALL of the submission MUST be received prior to the submission deadline.

If your transmission is part received when the deadline is reached, the submission will fail. As a general rule, if the transmission process has not completed within 10 minutes, it has been unsuccessful.

- SUBMITTING RESPONSES - Please submit your response when completed. This will submit your response to the Council.

- TECHNICAL This site operates best using Internet Explorer (versions 8, 9 and 10), or the latest versions of Safari, Firefox and Chrome. A screen resolution of 1024 x 768 or above is recommended.

This website is not yet officially supported in Internet Explorer 11; however most issues with it are alleviated by using compatibility mode. To check to see if you have IE11 - in your browser on the top right hand side select the cog icon then select About Internet Explorer. This will show you in a pop-up the version of IE you have installed. If you are using IE11 then please follow the following steps to enable compatibility mode for this website:

If you cannot see the tools menu icon at the top right hand side then press 'ALT' on your keyboard.

Select Tools and then Compatibility View Settings.

Add "proactisplaza.com" (excluding the inverted commas) to the list. You may need to close your browser and re-open it for the changes to be accepted.

If you are experiencing technical difficulties with this site, then please ensure you are viewing the site via Internet Explorer 8, 9 or 10, or the latest versions of Safari, Firefox and Chrome.

(WA Ref:16908)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be detailed in tender documentation

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 24-10-2014

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Denise Moriarty

+44 2920873732


https://www.proactisplaza.com/SupplierPortal/

II)

Address and contact points from which specifications and additional documentation may be obtained



Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Denise Moriarty

+44 2920873732


https://www.proactisplaza.com/SupplierPortal/

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK


+44 2920873732


https://www.proactisplaza.com/SupplierPortal/

Coding

Commodity categories

ID Title Parent category
85000000 Health and social work services Other Services
85320000 Social services Social work and related services
85312000 Social work services without accommodation Social work services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
24 October 2014
Deadline date:
28 November 2014 00:00
Notice type:
Contract Notice
Authority name:
Cardiff Council
Publication date:
13 May 2015
Notice type:
Contract Award Notice
Authority name:
Cardiff Council

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

xlsx
xlsx9.85 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.