CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Conwy

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Appointment of Commercial Partner(s) for the Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within the County of Conwy, and the generation of income for the council from these.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=14618.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/BS/2014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

*This Pre-Qualification Questionnaire (“PQQ”) has been issued by the Council as the first stage of a competitive procedure with negotiation process being conducted in accordance with the Competitive procedure with negotiation under the Public Contract Regulations 2014.

*The Competitive Procedure with Negotiation is a competitive process where negotiations are to be carried out with all the bidders still in the procurement. Following the negotiation on submitted tenders there will be a formal end to the negotiating and bidders will then be invited to submit a revised tender.

*Conwy County Borough Council is seeking bids from suitably qualified and experienced organisations for the Supply, Installation and Maintenance of Advertising and Non-Advertising Bus Shelters within the County of Conwy, and the generation of advertising income for the council from these. Subject to the successful completion of the procurement process, the Council intend to award a public services concession contract to the successful Contractor.

*The Council’s expectation is that the County wide infrastructure provision will be continuous and that the successful Contractor will ensure seamless transition between the expiry of the current Agreement and the commencement of a new Agreement, therefore ensuring a constant and consistent high quality public transport infrastructure provision to the travelling public, upon expiry of the current Agreement on the 11th April 2015.

*Of the approximate 898 bus stops / bus shelters in Conwy 55 bus shelters are currently provided, installed and maintained under a contract with Clearchannel (which commenced 1 February 1999) at GBP1 per year cost to the Council. The cost of the provision of this service has historically been covered by revenue gained through the sale by the incumbent Contractor of advertising space on approximately 54 shelter mounted panels.

*The council believes that there is scope for significant generation of income from advertising on the council's bus shelters, via the new bus shelter contract being procured, and wishes to benefit from this income. The council wishes to receive a guaranteed income per annum from the bus shelter advertising, or a profit share (net of all costs) relating to the advertising, or a combination of both income generation approaches.

*It is anticipated that the costs and risks associated with the supply, installation, maintenance, support and monitoring (capital and on going revenue) of the infrastructure will be the responsibility of the successful supplier.

*Conwy County Borough (Conwy CB) is centrally located in North Wales. The County Borough has an area of 113,000 hectares and a population of 115,800 residents About 38% of its area and 4% of its population are within the Snowdonia National Park.

*Conwy County Borough is an area of outstanding landscape ranging from extensive sandy beaches and headlands to sheltered valleys, open moors and rugged mountains. Not surprisingly, its economy relies heavily upon tourism. Rural areas and their communities are dependent on agricultural and forestry activities, even though these sectors do not provide a high level of direct employment.

*The 2013 STEAM report estimates that Conwy County Borough had around 5.96M day visitors last year, and numbers are on an upward trend. In addition the equivalent of about 2.51M visitor days were spent staying overnight within Conwy. Transport spend from visitors, which is increasing year on year, is estimated to contribute about GBP51.4M to the local economy.

*The Council promotes a Sustainable Procurement Policy as sustainability issues continue to gain importance, locally, nationally and globally. The Council recognise that as a local authority, it is in a particularly strong position to influence the market.

(WA Ref:14618)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Contractor shall be expected to deliver the services subject of this contract, in as environmentally manner as possible and to work with the Council to improve sustainability through the life of this contract.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice