CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Caerphilly

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Caerphilly County Borough Council (CCBC) are seeking to appoint primary, secondary and tertiary supplier(s) under a Framework agreement for the provision of Dance and Fitness related services to Caerphilly Sport and Leisure Services.

This will include the provision of:

Dance

Dance related fitness

Cover for existing, traditional exercise classes

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=12669.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

A professional qualification in dance (ideally at degree level) to be held by the company / organisation leader (e.g. IDTA, or appropriate equivalent)

All those delivering – Dance Leaders Qualification (or appropriate equivalent)

Delivering to adults – Level 2 or extension qualification to the Dance Leaders Qualification (or appropriate equivalent)

Willing to train as a Dance Leaders Sports Leaders UK Tutor

Sports Leaders UK Award in Dance Leadership (available tutors)

Disability Inclusion Training Course (where applicable)

Relevant and Valid First Aid Award

Dance Leaders 1 or 2

First Aid

Safeguarding and Protecting Vulnerable Adults

Disclosure and Barring Service Enhanced Disclosure

In relation to the fitness related classes the Authority require the following as a minimum:

NVQ Instructing Exercise and Fitness Level 2 or;

Fitness Wales Fitness Certificate or;

ORC Certificate Stage 2

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCBC/PS1277/14/NE

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, bidders are invited to follow the following directions to register on the system:

1 Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2 Click the "Register Now" button at the bottom of the window

3 Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4 Please make a note of the Organisation ID and User Name, then click “Register".

5 You will then receive an email from the system asking you to "Click here to activate your account". This takes you to Enter Organisation Details.

6 Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable details.

7 In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8 Accept the Terms and Conditions and then click "Next". This takes you in to the Welcome window.

9 In the "Welcome" window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10 Now click "Done" and you will enter the Supplier Home page.

11 From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current opportunities available to you.

12 Click the Project ID that relates to this notice, this will take you into the Tender Request.

13 Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as there will be information relating to the project held here.

14 You can now either "Create a Response" to, or "Decline" this opportunity.

(WA Ref:12669)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Draws on both classical ballet and modern dance. Utilises both the strong and controlled legwork of ballet and modern dance's stress on the torso, and also employs contact-release, floor work, fall and recovery, and improvisation characteristic of modern dance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Form of exercise with classes focusing on endurance, strength, intervals, high intensity, and recovery and involves using a special stationary exercise bike with a weighted flywheel in a classroom setting. It is commonly called spinning.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Ascetic discipline, a part of which, including breath control, simple meditation, and the adoption of specific bodily postures, is widely practised for health and relaxation.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A system of exercises using special apparatus, designed to improve physical strength, flexibility, and posture, and enhance mental awareness.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

An aerobic exercise class using a weighted hoola hoop accompanied to music.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

An activity of skating on roller skates, which is accompanied to music.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Denotes dances that originated in Latin America and to name a category of International style ballroom dances e.g. samba, rumba, waltz, cha cha cha, salsa, quick step

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Vernacular dance referring to dance styles such as bebop, body popping etc. Street dance takes any form of popular music - from pop to hip hop - and choreographs routines to the beats.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

18.0.1 The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Latino Fit, or appropriate equivalent

Combines the dance moves of Salsa, Mambo, Merengue, Cha Cha Cha, Samba and many more into one class and doesn’t require partners.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

18.0.1 The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

An aerobic fitness programme featuring movements inspired by various styles of Latin American dance and performed primarily to Latin American dance music.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A form of body conditioning or resistance training using high-intensity aerobics. It targets strength building and muscular endurance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A form of exercise based on boxing training and using boxing equipment.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Vigorous aerobic exercise classes designed to increase cardiovascular efficiency accompanied to music

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Performance of aerobic exercise in shallow water. Done mostly vertically and without swimming typically in waist deep or deeper water, it is a type of resistance training.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The framework will be for a period of two years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

4)

Indication about different contract dates

5)

Additional Information about lots