CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Members of the Southern Universities Purchasing Consortium (http://www.supc.ac.uk/engage/about-us/about-us)

Members of the London Universities Purchasing Consortium (http://www.lupc.ac.uk)

Members of the Higher Education Purchasing Consortium, Wales (http://www.hepcw.ac.uk/about-us-2/)

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UK- United Kingdom

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The supply of Audio Visual Products & Services to members of the Higher Education Purchasing Consortium, Wales (HEPCW) www.hepcw.ac.uk, SUPC and LUPC. Consisting of three lots:

Lot 1 - Audio Visual Equipment & peripheral products - supply only

Lot 2 - Audio Visual Products & Services - supply and fit

Lot 3 - Audio Visual Products & Services - design, supply and install

Lots 2 and 3 have been split into five geographical regions covering all current members of the participating consortia.

Tender documents are available via http://www.sell2wales.gov.uk - you will need to register (free of charge) in order to download the zipped file.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=12230.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As included in tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As included in tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability in the event of a consortium bid.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As included in the tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

HEPCW/AV Products & Services/2014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers will need to register their interest online via www.sell2wales.gov.uk All documents can be downloaded via Sell2Wales and will need to register free, if you haven't already, in order to access the contract notice and zipped file of ITT documents. Registration on this website is free of charge. Your bid should be returned on time and in accordance with instructions provided within the ITT document.

(WA Ref:12230)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Lot 1 will be utilised by buyers for the supply only of Audio Visual Products, where there is no requirement for fitting or installation services. This lot will also include peripheral items such as, but not exclusively, lamps and other replacement parts, cabling, brackets, plates, mounts, mics, security cages, stands, whiteboard accessory kits, tripods and flipchart stands.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Unlimited

4)

Indication about different contract dates

5)

Additional Information about lots

This lot is for supply to all regions

ANNEX B

Information About Lots

1)

Short Description

Lot 2 - 'Supply & Fit' refers to the supply & installation of basic projects, specified by the customer and therefore requiring no design element and/or project management.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

unlimited

4)

Indication about different contract dates

5)

Additional Information about lots

This lot has been divided into regions, i.e.:

REGION 1 - East Anglia & North of M4

REGION 2 - SW England (Avon/Dorset/Somerset/Devon/Cornwall)

REGION 3 - South & SE England

REGION 4 - Greater London

REGION 5 - Wales

Applicants can bid for one or more regions

ANNEX B

Information About Lots

1)

Short Description

Lot 3 will be utilised by buyers for the planning, design, supply and installation of Audio Visual solutions where a full custom design and/or project management service is required.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

unlimited

4)

Indication about different contract dates

5)

Additional Information about lots

This lot has been divided into regions, i.e.:

REGION 1 - East Anglia & North of M4

REGION 2 - SW England (Avon/Dorset/Somerset/Devon/Cornwall)

REGION 3 - South & SE England

REGION 4 - Greater London

REGION 5 - Wales

Applicants can bid for one or more regions