CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Newport, South Wales

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Newport City Homes is procuring a framework of suitably experienced and qualified contractors to support the delivery of maintenance services by the in-house Property Services Team. The work issued is likely to be of low value as the Framework will be utilised either when the in-house Team cannot deliver the required works, or, the volume of work received by the in-house Team exceeds the resources available. The in-house Team are tasked with completing as high a volume of work as possible, with the target for in-house delivery being increased year on year.

NCH will seek proposals (at tender stage) that deliver its social,economic and environmental sustainability objectives.

Further and more detailed information is set out in a pre-qualification questionnaire (PQQ) which is available on request (see section VI.3) II.1.6)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=10984.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As set out in the tender documents

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

None specified, save that in the case of a partnership or consortium or other group of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with one or more of the parties acting as 'prime contractor' (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established

for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As set out in the tender documents

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The pre qualification questionnaire (PQQ), which is available through the Sell2Wales portal, will provide the details. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended) / Article 45 EU Directive 2004

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Minimum 5 per Lot to be invited to tender, as set out within the PQQ

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PRC/149

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Bidders who request a PQQ will also be provided with a memorandum of information which provides additional outline information in relation to the services being procured.

The Contracting Authority is seeking to establish a 4 year Framework.

All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.

The Contracting Authority will not accept PQQ submissions after the stated closing date.

The Contracting Authority is committed to contribute to its (and the Welsh Government's) social, economic and environmental sustainability objectives and will seek solutions and include contract performance conditions that provide for collaborative working arrangements which serve to address and deliver these objectives; including (but not limited to) recruitment and training of the long term economically inactive.

The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract.

All documents to be priced in GBP and all payments made in GBP.

In relation to section II.1.9 above – variants will be accepted only to the extent permitted in the tender documents (if at all).

Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms

(WA Ref:10971)

Newport City Homes will be running a “Supplier Awareness Day” to brief potential Bidders on the procurements on the 9th September 2014 at the Christchurch Centre, Newport between 08:30 and 11:30. To book a place a place at the event, Bidders should register via the Event Brite website at

http://www.eventbrite.co.uk/e/newport-city-homes-supplier-awareness-day-tickets-12631933453

(WA Ref:10984)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Combination of:

NCH will require a successful tenderer of this framework to partner with NCH by ‘hosting’ the fresh start construction apprentice scheme. As host you will employ up to 20 apprentices at a time on 2 yearly training courses, on set salaries and terms and conditions to be approved by NCH. You will need to be able to claim CITB levy funding for part of the apprentice cost. The residual cost of employing the apprentice will be met through NCH supply chain partners employing the apprentices on temporary contract arrangements. Any shortfall In contributions will be met by NCH to ensure the scheme is cost neutral to the host. NCH will provide an apprentice coordinator to work with the host to administer, recruit and work with the apprentices, colleges and supply chain partners to secure successful outcomes. The host will also employ apprentices on their contracts as part of their support to the overall scheme.

Attendance, contribution and participation in annual Resident Festival

Apprenticeships, training placements contribution to Community Funds

Financial contribution to central fund for apprenticeships / training placements

Assisting NCH with Digital Inclusion objectives

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. Bidders who are unsuccessful shall be informed by the contracting authority as to the reasons why the Bidderwas unsuccessful

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provide a responsive service to NCH for reapirs to drains and the unblocking of drains

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers NCH housing stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Installation of aids and adaptations

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Painting of properties which are empty during refurbishment for letting

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The removal of cavity wall insulation where required

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties where removal works are required

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service covering aerials, satellite dishes and the like

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service to gas heating installations and the installation of new gas heating installations

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service for electrical repairs

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service covering carpentry / joinery repairs

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service covering plumbing repairs

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Responsive repair service covering roofing works

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Void refurbishment to letting standard

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Improvements to properties including but not limited to kitchens, bathrooms, electrical works, roofing, paths, walls, fences, gates etc

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Covers the NCH stock of circa 10,000 properties

4)

Indication about different contract dates

5)

Additional Information about lots