Project Management Hay Castle

Contract details

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ID:

53054

OCID:

ocds-kuma6s-047576

Contract type:

Services

Procedure type:

Open

Contract award notice ref:

SEP153898

Internal ref:

Portal Ref: 53054

Contact catergory:

C - Local contract let on behalf of one buyer

Buyer:

Hay Castle Trust Ltd

Primary CPV code:

N/a

Additional CPV code(s):

Is framework:

No

Carbon reduction plan:

Options:

Description:

Brief for Project Management of Hay Castle 1.0 PROJECT INFORMATION 1.1 The Client Body 1.1.1 The services required for delivery of this appointment are being procured by Hay Castle Trust Ltd. 1.2 Background 1.2.1 Hay Castle Trust Ltd has received funding from the Heritage Lottery Fund and other sources to deliver the Hay Castle Restoration Project: For the first time in 800 years, the Castle in the heart of Hay-on-Wye, internationally famed Town of Books, is held in trust for the public. The project will rescue and conserve the critically at-risk Medieval keep and archway, Jacobean mansion and later service wing; restore and open the ancient gate - the oldest of its kind in the UK; reinstate the vital connection between the Castle and the town; and create a culturally and economically vibrant centre for the arts and training. The project will include both traditional building skills and culinary training, a museum-standard gallery that will host touring exhibitions from major collections; a platform of sensitive design high in the castle keep that will create a memorable visitor experience; a characterful learning space to engage young and old; a reading room and archive; a catering kitchen and café; and flexible function rooms. The project will create new jobs and support the regional economy. Hay Castle will be a major heritage destination, with free access for everyone. 1.2.2 The Trust wishes to appoint a Project Manager consultant to undertake work envisioned as follows: Provide project management services to advise on OJEU procurement process to tender for a contractor, manage the tender process and project manage the pre-construction and constructions phases of the project from RIBA Stage 4 (technical design) through RIBA Stage 6 (handover and close out). 2.0 THE TENDER 2.1 Brief 2.1.1 The Project Manager must be fully aware of the latest requirements of the HLF (strategic framework 2013-2018) and be well versed in the relevant guidelines for this work. The Project Manager will be required to understand the project by drawing on existing work, reports, plans and other research. 2.1.2 The scope of work for the Project Manager is outlined below. Please note that ‘Professional Team’ includes lead architect and other consultants. 2.1.3 The Project Manager will work closely with the Trust’s Managing Director and the Trust’s Project Committee. The Project Manager will be responsible for ensuring that the procurement process for the Contractor(s) is robust and compliant with all current UK and European legislation and not subject to any challenge. 2.2. Scope of services for Project Management through the Delivery Phase 1. Attend client, design, project, construction and other meetings. 2. Establish a structure and procedure for project, design, construction and other meetings including frequency, function, required attendees, chairperson and responsibility for recording of meetings and circulating reports and other information. Convene, chair and minute project meetings. 3. Prepare and maintain a Project Execution Plan (PEP) or similar management tool, identifying the roles and responsibilities of the client, the Professional Team, the contractor and specialist sub-contractors and suppliers. Establish review, approval, variation and reporting procedures. Prepare recommendations for the client’s approval. 4. Agree financial and progress reporting procedures with the client and the Professional Team. Implement agreed procedures. 5. Issue instructions on behalf of the client to the Professional Team in accordance with the terms of their appointments/contracts 6. Monitor the performance of the Professional Team, and report to the MD. 7. Liaise with the Professional Team, prepare and maintain the programme for the technical design, procurement and construction of the project. Monitor actual against planned progress and report to the MD. 8. Liaise with the Professional Team and establish a structure and pr

Purchasing team:

N/a

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Contract dates

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Date awarded:

22 August 2016

Start date:

-

End date:

-

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Contract extensions

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Max extension options available:

0 (months)

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Additional information

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Additional information:

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Contact details

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Contract name:

Nancy Lavin Albert

Contract email:

haycastlehiring@gmail.com

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